We are seeking a highly organised Property & Facilities Coordinator to join our Facilities team. The Property & Facilities Coordinator is responsible for supporting the effective maintenance and compliance of the company’s properties across multiple sites. A key aspect of the role is the management and co‑ordination of external contractors, ensuring planned and reactive activities are completed safely and on time. If you thrive in a fast‑paced setting and are passionate about maintaining exceptional facilities, this is the perfect opportunity to make an impact!
Main Duties
- Act as the first point of contact for site facilities issues
- Build effective relationships with site managers and department leaders
- Coordinate facilities management activities across multiple company locations
- Maintain a planned preventative maintenance (PPM) schedule for all sites
- Arrange and monitor reactive maintenance works, ensuring prompt resolution of issues
- Ensure Legionella compliance across sites
- Support office moves, refurbishments and workspace reconfigurations where required
- Maintain accurate service records of property assets
- Maintenance schedules and site documentation
- Monitor facilities helpdesk requests and ensure actions are completed within agreed timescales
- Source, coordinate and manage external contractors and service providers when required
- Schedule contractor visits across multiple locations
- Monitor contractor performance against agreed service levels and contractual expectations
- Challenge poor performance and escalat e issues where necessary
- Obtain quotations and support procurement activities for property and facilities services
- Support the wider team with facilities/health & Safety tasks when required
Skills and Experience
Essential
- Previous experience in a Facilities, Property, Workplace or Building Services role
- Experience coordinating contractors and managing supplier relationships
- Knowledge of health and safety requirements within a facilities environment
- Experience working across multiple sites or locations
- Strong organisational and administrative skills with the ability to manage competing priorities
- Excellent communication and stakeholder management skills
- Good IT skills including Microsoft Office
- Ability to work independently and make informed decisions
Desirable
- Experience within a manufacturing, warehouse or industrial environment
Education and Qualifications
- GCSE English or demonstrable experience
- Option to purchase up to 5 extra days annual leave
- Health Cashback Plan
- Pension Scheme
- Life Assurance
- Free Parking
Site Location: Scolmore House, Tamworth, B79 7UL
Property & Facilities Coordinator in Tamworth employer: Ovia Lighting Ltd
At Scolmore Group, we pride ourselves on being an excellent employer, offering a supportive work culture that values teamwork and professional growth. Located in the heart of Tamworth, our facilities provide a safe and clean environment where employees can thrive, with benefits such as a health cashback plan, pension scheme, and the option to purchase additional annual leave. Join us to be part of a company that not only invests in your development but also promotes a positive health and safety culture across all sites.
