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For Companies At a Glance
- Tasks: Manage office operations, coordinate teams, and ensure compliance with policies.
- Company: Join OVHcloud, Europe's leading cloud provider with a global presence since 1999.
- Benefits: Enjoy competitive salary, 33 days holiday, private medical, and more perks.
- Why this job: Be part of a dynamic team, enhance your skills, and grow within a global company.
- Qualifications: Experience in office management and HR, with strong administrative and interpersonal skills.
- Other info: OVH is an equal opportunity employer, welcoming diverse applicants.
The predicted salary is between 36000 - 60000 £ per year.
About OVH cloud
As Europe’s leading cloud provider, we deliver public and private cloud products, shared hosting and dedicated server solutions in 140 countries worldwide. We also offer domain name registration, telephony services and internet access to our customers. Founded in 1999, OVHcloud is a French company with an international presence, based on a backbone of datacentres and points of presence spread across the globe.
Does the role interest you? The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams in UK, Ireland and Netherlands deploying the OVH Group’s internal policies.
Responsibilities
- Site Administration
- Ensure the application, respect and update of health and safety policies
- Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design
- Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one
- Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)
- Mail management and control
- Liaise with other offices, contractors, suppliers and other organizations
- Financial & Legal Activities
- Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)
- Guarantee the reliability of our commercial contracts and our website’s provisions
- Manage clients’ requests in legal matters and relay to the Group's legal department when needed
- Interface with the legal department of the Group and the local law firm
- Manage requests from local authorities
- Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury
- Validate customer payments in our internal tools
- Management of customer refunds
- Provide budget and forecast reports when required from the different departments
- Control the proper execution and the respect of deadline of the financial reports
- Compile monthly accounting reports and liaise with HQ accounting teams
- Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures
- HR activities
- Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.)
- Support newcomers’ onboarding and provide them with all the necessary environment for their job
- Organize meetings for the different teams
- Ensure Internal Group communications are released and understood within the site
- Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)
- Ensure compliance with the local legal framework
- Realization of monthly HR reports
- Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.), establish the link between the accounting firm and HR department
- Control the proper execution of the payroll cycle by the accounting firm
- Participate in the recruitment and selection of teams
- Collect and follow up training requests in collaboration with the Training Center
- Organize internal events in accordance with Group policies (thematic, budget, etc.)
- Be available for managers and collaborators for any HR issue. Relay to the HRBP or HR department when needed.
Required Knowledge & Experience:
- Technical Skills
- Excellent administrative and accounting knowledge
- Execute and control a payroll process
- Experience in office management
- Experience in Human Resources management appreciated
- Good level of English
- Soft Skills
- Ability to coordinate different teams/departments, team player
- Client oriented
- Excellent interpersonal skills
- Good management of stress, time and priorities
- Organizational skills
- Versatility
Company Benefits
- Competitive Salary
- 25 days holiday + bank holidays (33 days total per annum)
- 4 extra days holidays (flexi days)
- Pension
- Private Medical & Dental
- 50% contribution to public travel
- Eye test
- Sport Contribution
- Fresh fruit daily, coffee, tea and soft drinks
- A free 24/7 Employee Assistance Programme available to you and your family
- Great opportunity for advancement within the company across a variety of roles globally
OVH Limited is an equal opportunity employer. OVH Ltd is proud to be an equal opportunity employer. We will not discriminate against any applicant or employee on the basis of age, race, colour, creed, religion, sex, sexual orientation, gender, gender identity or expression, medical condition, national origin, ancestry, citizenship, marital status or civil partnership/union status, physical or mental disability, pregnancy, childbirth, genetic information, military and veteran status, or any other basis prohibited by applicable federal, state or local law. OVH Ltd will consider for employment qualified applicants with criminal histories in a manner consistent with local and federal requirements.
Office Manager Country (England) employer: OVHcloud
Contact Detail:
OVHcloud Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager Country (England)
✨Tip Number 1
Familiarise yourself with OVHcloud's core values and mission. Understanding their commitment to cloud services and customer satisfaction will help you align your responses during interviews, showcasing how you can contribute to their goals.
✨Tip Number 2
Network with current or former employees of OVHcloud on platforms like LinkedIn. Engaging in conversations about their experiences can provide valuable insights into the company culture and expectations for the Office Manager role.
✨Tip Number 3
Prepare specific examples from your past experience that demonstrate your skills in office management, HR activities, and financial oversight. Being able to discuss these examples confidently will set you apart during the interview process.
✨Tip Number 4
Stay updated on the latest trends in office management and HR practices. Showing that you are proactive about professional development can impress interviewers and highlight your commitment to excellence in the role.
We think you need these skills to ace Office Manager Country (England)
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and required skills for the Office Manager position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience in office management, HR, and financial activities. Use bullet points for clarity and focus on achievements that demonstrate your capabilities.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Highlight specific experiences that showcase your ability to manage teams, coordinate projects, and handle administrative tasks effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at OVHcloud
✨Understand the Company Culture
Before your interview, take some time to research OVHcloud's company culture and values. This will help you align your answers with what they value in their employees, showing that you're a good fit for their team.
✨Prepare for HR Questions
Given the HR responsibilities of the Office Manager role, be ready to discuss your experience with HR policies, onboarding processes, and employee management. Prepare examples that demonstrate your ability to support and promote HR initiatives.
✨Showcase Your Organisational Skills
As an Office Manager, you'll need excellent organisational skills. Be prepared to discuss how you've successfully managed multiple tasks or projects in the past, and provide specific examples of how you prioritise and manage your time effectively.
✨Demonstrate Your Interpersonal Skills
This role requires strong interpersonal skills to liaise with various teams and external partners. Think of instances where you've successfully communicated or collaborated with others, and be ready to share these stories during your interview.
