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For Companies At a Glance
- Tasks: Manage site operations, ensuring smooth service and compliance with internal policies.
- Company: Join OVHcloud, Europe's leading cloud provider with a global presence since 1999.
- Benefits: Enjoy 25 days holiday, private medical, dental, and a competitive salary.
- Why this job: Be part of a dynamic team, contribute to impactful projects, and grow your career globally.
- Qualifications: Strong administrative skills, experience in office management, and good English proficiency required.
- Other info: OVH is an equal opportunity employer, welcoming diverse applicants.
The predicted salary is between 28800 - 42000 £ per year.
About OVH cloud
As Europe’s leading cloud provider, we deliver public and private cloud products, shared hosting and dedicated server solutions in 140 countries worldwide. We also offer domain name registration, telephony services and internet access to our customers. Founded in 1999, OVHcloud is a French company with an international presence, based on a backbone of datacentres and points of presence spread across the globe.
The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams in UK, Ireland and Netherlands deploying the OVH Group’s internal policies.
Responsibilities
- Site Administration
- Ensure the application, respect and update of health and safety policies
- Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design
- Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one
- Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)
- Mail management and control
- Liaise with other offices, contractors, suppliers and other organizations
- Financial & Legal Activities
- Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)
- Guarantee the reliability of our commercial contracts and our website’s provisions
- Manage clients’ requests in legal matters and relay to the Group's legal department when needed
- Interface with the legal department of the Group and the local law firm
- Manage requests from local authorities
- Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury
- Validate customer payments in our internal tools
- Management of customer refunds
- Provide budget and forecast reports when required from the different departments
- Control the proper execution and the respect of deadline of the financial reports
- Compile monthly accounting reports and liaise with HQ accounting teams
- Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures
- HR activities
- Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.)
- Support newcomers’ onboarding and provide them with all the necessary environment for their job
- Organize meetings for the different teams
- Ensure Internal Group communications are released and understood within the site
- Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)
- Ensure compliance with the local legal framework
- Realization of monthly HR reports
- Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.), establish the link between the accounting firm and HR department
- Control the proper execution of the payroll cycle by the accounting firm
- Participate in the recruitment and selection of teams
- Collect and follow up training requests in collaboration with the Training Center
- Organize internal events in accordance with Group policies (thematic, budget, etc.)
- Be available for managers and collaborators for any HR issue. Relay to the HRBP or HR department when needed.
Required Knowledge & Experience:
- Technical Skills
- Excellent administrative and accounting knowledge
- Execute and control a payroll process
- Experience in office management
- Experience in Human Resources management appreciated
- Good level of English
- Soft Skills
- Ability to coordinate different teams/departments, team player
- Client oriented
- Excellent interpersonal skills
- Good management of stress, time and priorities
- Organizational skills
- Versatility
Company Benefits
- Competitive Salary
- 25 days holiday + bank holidays (33 days total per annum)
- 4 extra days holidays (flexi days)
- Pensión
- Private Medical & Dental
- 50% contribution to public travel
- Eye test
- Sport Contribution
- Fresh fruit daily, coffee, tea and soft drinks
- A free 24/7 Employee Assistance Programme available to you and your family
- Great opportunity for advancement within the company across a variety of roles globally
OVH Limited is an equal opportunity employer.
Office Manager Country employer: OVHcloud
Contact Detail:
OVHcloud Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager Country
✨Tip Number 1
Familiarise yourself with OVHcloud's core values and mission. Understanding their commitment to cloud services and customer satisfaction will help you align your responses during interviews, showcasing how you can contribute to their goals.
✨Tip Number 2
Network with current or former employees of OVHcloud on platforms like LinkedIn. Engaging in conversations about their experiences can provide valuable insights into the company culture and expectations for the Office Manager role.
✨Tip Number 3
Prepare specific examples from your past experience that demonstrate your ability to manage office operations, coordinate teams, and handle HR activities. Being ready to discuss these scenarios will help you stand out during the interview process.
✨Tip Number 4
Stay updated on the latest trends in office management and HR practices. Showing that you are proactive about professional development can impress interviewers and highlight your commitment to excellence in the role.
We think you need these skills to ace Office Manager Country
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management, HR activities, and financial tasks. Use keywords from the job description to demonstrate that you meet the specific requirements of the Office Manager role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of OVHcloud's operations and values. Mention your ability to coordinate teams and manage multiple responsibilities, as well as your commitment to upholding health and safety policies.
Showcase Soft Skills: In your application, emphasise your interpersonal skills, organisational abilities, and client-oriented approach. Provide examples of how you've successfully managed stress and prioritised tasks in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for an Office Manager.
How to prepare for a job interview at OVHcloud
✨Know the Company Inside Out
Before your interview, make sure to research OVHcloud thoroughly. Understand their services, values, and recent developments in the cloud industry. This will help you demonstrate your genuine interest in the company and how you can contribute to its success.
✨Highlight Relevant Experience
Be prepared to discuss your previous experience in office management and HR activities. Use specific examples to illustrate how you've successfully managed teams, handled administrative tasks, or navigated legal matters. This will show that you have the skills needed for the role.
✨Demonstrate Your Soft Skills
As an Office Manager, you'll need excellent interpersonal skills and the ability to coordinate different teams. Be ready to provide examples of how you've worked collaboratively in the past, managed stress, and prioritised tasks effectively. These soft skills are just as important as technical knowledge.
✨Prepare Questions for Them
At the end of the interview, you'll likely be asked if you have any questions. Prepare thoughtful questions about the company's culture, team dynamics, or future projects. This shows that you're engaged and serious about the opportunity, and it helps you assess if the company is the right fit for you.
