Within your #OneTeam
The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group\'s internal policies.
Your main responsibilities:
HR activities
- Deploy, support and promote the Group\'s HR policies (compensation & benefits, training, evaluation, etc.)
- Support newcomers\' onboarding and provide them with all the necessary environment for their job
- Organize meetings for the different teams
- Ensure Internal Group communications are released and understood within the site
- Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)
- Ensure compliance with the local legal framework
- Realization of monthly HR reports
- Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),establish the link between the accounting firm and HR department
- Control the proper execution of the payroll cycle by the accounting firm
- Follow up training requests in collaboration with the Training Center
- Organize internal events in accordance with Group policies (thematic, budget, etc.)
Financial and legal activities
- Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)
- Guarantee the reliability of our commercial contracts and our website\'s provisions
- Manage clients\' requests in legal matters and relay to the Group\'s legal department when needed
- Manage requests from local authorities
- Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury
- Validate customer payments in our internal tools
- Management of customer refunds
- Provide budget and forecast reports when required from the different departments
- Control the proper execution and the respect of deadline of the financial reports
- Compile monthly accounting reports and liaise with HQ accounting teams
- Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures
Site Administration
- Ensure the application, respect and update of health and safety policies
- Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design
- Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one
- Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)
- Mail management and control
- Liaise with other offices, contractors, suppliers and other organizations
Your future impact:
In 6 months
- Establish and maintain relationships with external contractors, such as payroll providers, and internal teams, including finance.
And in 1 year
- Gain proficiency in core activities within the scope, including payroll, administrative, finance, and legal support, contributing to office efficiency in these areas.
- Facilitate the transition to a new office location.
Skills required:
Technical skills
- Good administrative and accounting knowledge
- Execute and control a payroll process
- Experience in office management
- Experience in Human Resources management appreciated
Soft skills
- Ability to coordinate different teams/departments, team player
- Excellent interpersonal skills
- Good management of stress, time and priorities
- Organizational skills
- Versatility
