Office Manager Country

1. Meeting with our Talent Acquisition Specialist: Pauline
2. Interview with the Manager: Roshni
3. Assessment (if relevant)
4. Meeting with a Peer, Team Member, or Director
5. Final debrief, Feedback & Decision

OUR BENEFITS & PERKS

JOIN THE OVHCLOUD JOURNEY

OVHcloud values and supports the diversity of the people we hire. For us, Diversity means fostering a workplace where individual differences are recognized, appreciated, and respected, allowing everyone to develop their full potential and strengths. Be free to be yourself!

IA IN OUR DNA

Artificial Intelligence is reinventing our business every day. Join us to explore its immense possibilities and co-build the future!

SUSTAINABILITY AT OVHCLOUD: A DEEP COMMITMENT

We know that women sometimes hesitate to apply if they don\’t meet 100% of the criteria in a job description. We want to be clear: our job descriptions are guidelines, not barriers. We look forward to receiving your application

Want to contribute to unique projects to build the Open Cloud together? Let\’s go! At OVHcloud, we are driven by the same desire: to build the future together and champion the freedom to innovate.
► Discover the major player in Open and Responsible Cloud

The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group\’s internal policies.

Your main responsibilities

HR activities

• Deploy, support and promote the Group\’s HR policies (compensation & benefits, training, evaluation, etc.)
• Support newcomers\’ onboarding and provide them with all the necessary environment for their job
• Organize meetings for the different teams
• Ensure Internal Group communications are released and understood within the site
• Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)
• Ensure compliance with the local legal framework
• Realization of monthly HR reports
• Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.), establish the link between the accounting firm and HR department
• Control the proper execution of the payroll cycle by the accounting firm
• Follow up training requests in collaboration with the Training Center
• Organize internal events in accordance with Group policies (thematic, budget, etc.)

Financial and legal activities

• Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)
• Guarantee the reliability of our commercial contracts and our website\’s provisions
• Manage clients\’ requests in legal matters and relay to the Group\’s legal department when needed
• Manage requests from local authorities
• Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury
• Validate customer payments in our internal tools
• Management of customer refunds
• Provide budget and forecast reports when required from the different departments
• Control the proper execution and the respect of deadline of the financial reports
• Compile monthly accounting reports and liaise with HQ accounting teams
• Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures

Site Administration

• Ensure the application, respect and update of health and safety policies
• Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design
• Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one
• Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)
• Mail management and control
• Liaise with other offices, contractors, suppliers and other organizations

Your future impact:

In 6 months

• Establish and maintain relationships with external contractors, such as payroll providers, and internal teams, including finance.

And in 1 year

• Gain proficiency in core activities within the scope, including payroll, administrative, finance, and legal support, contributing to office efficiency in these areas.
• Facilitate the transition to a new office location.

Skills required

Technical skills

• Good administrative and accounting knowledge
• Execute and control a payroll process
• Experience in office management
• Experience in Human Resources management appreciated
• Ability to coordinate different teams/departments, team player
• Excellent interpersonal skills
• Good management of stress, time and priorities
• Organizational skills
• Versatility

Did this offer not quite meet your expectations? Submit a spontaneous application on our candidate portal to join one of our teams!
It\’s a great opportunity to share your profile with our recruiters, get noticed, and potentially be contacted for a different opportunity.