SEN Administrator

Location: Overstone Park Independent School, Northampton NN6 0DT

Contract Type: Full‑Time | Permanent

Salary: £24,000 – £26,000 annually

Start Date: Immediate

Eight weeks’ holiday (with responsibility for office cover during holiday periods).

About the Role

Overstone Park Independent School is seeking a highly organised, proactive, and experienced administrator to join our dedicated team. This is a key role combining SEN administration responsibilities with oversight of the school’s examination processes as an Examination Officer. The successful candidate will play a central role in ensuring the smooth running of the school office, supporting the SEN department, and managing examination entries and procedures in line with awarding body regulations.

Key Responsibilities

• SEN Administration

• Maintain and organise SEN records with accuracy and confidentiality.
• Ensure EHCPs are logged, updated, and reviewed appropriately.
• Coordinate annual reviews in partnership with Local Authorities.
• Liaise effectively with parents, staff, and external agencies.
• Support safeguarding leads and maintain accurate documentation.
• Complete provision maps and annual review reports.
• Ensure compliance with statutory requirements and school policies.

• The post holder will take responsibility for the administration and coordination of all internal and external examinations within the school.
• Managing examination entries for all awarding bodies used by the school.
• Using examination board interchange systems to enter candidates, amend entries, and download results.
• Ensuring compliance with regulations and awarding body requirements.
• Organising exam timetables and coordinating room allocations.
• Ensuring appropriate exam conditions are in place.
• Liaising with teaching staff regarding entries, access arrangements, and deadlines.
• Managing the secure storage and distribution of examination papers.
• Overseeing the conduct of examinations, including delegation to assistant administrators during exam periods.
• Processing and distributing results to pupils and staff.
• Maintaining accurate records of entries, results, and certification.

Qualifications & Experience – Examinations

• Ideally qualified as an Examinations Officer or holding relevant examination administration certification (desirable).
• Previous experience working as an Examinations Officer in a school setting is highly desirable.
• Strong understanding of examination board systems and JCQ regulations is preferred.
• However, full training will be provided for the right candidate with strong administrative skills and willingness to learn.

This role would particularly suit someone with prior experience in examination administration who is looking to take ownership of the exams function within a small independent school.

General Administrative Responsibilities

• Manage front‑of‑house and reception duties.
• Answer and direct calls and correspondence professionally.
• Maintain pupil, staff, and trustee records.
• Support recruitment processes and safeguarding checks (including DBS processing).
• Assist with school events, meetings, and internal communications.
• Prepare minutes for staff and administrative meetings.
• Support marketing, newsletters, and school hire administration.
• Provide general administrative support to the Principal, Deputy Head, and Business Development Manager.

Pearson Specification

Essential

• Minimum of three years’ administrative experience (preferably in a school environment).
• Strong organisational skills and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High level of discretion when handling sensitive information.
• Strong IT skills including Microsoft Office.
• Ability to work independently and as part of a small team.

Desirable

• Experience within SEN administration.
• Experience as an Examinations Officer.
• Knowledge of JCQ and examination board systems.
• First Aid qualification.
• Valid UK driving licence.

What We Offer

• A supportive and collaborative working environment.
• Investment in staff training and professional development.
• Opportunity to take ownership of the examinations function.
• Eight weeks’ holiday (with responsibility for office cover during holiday periods).

About Overstone Park School

A non‑selective independent school registered with the DfE and ISI for boys and girls aged 4–18 years. We pride ourselves on providing a nurturing and structured environment where pupils of all abilities can thrive. If you are passionate about education, highly organised, and ready to take responsibility for both SEN administration and examinations management, we would be delighted to hear from you.

School Administration & Systems

• Maintain accurate pupil records using the school’s Management Information System (MIS), including Bromcom (training will be provided where required).
• Log and monitor sanctions, behaviour records, and pastoral notes accurately within the MIS system.
• Record and process accident and incident forms in line with safeguarding and health & safety procedures.
• Ensure all data entry is completed promptly, accurately, and in accordance with statutory requirements.
• Support attendance tracking and reporting where required.
• Assist with timetable updates and pupil data management.
• Maintain confidentiality and GDPR compliance at all times.

Compliance & Record Keeping

• Ensure accident forms, safeguarding documentation, and behaviour logs are recorded correctly and stored securely.
• Monitor administrative deadlines, including examination entry deadlines, annual reviews, census returns, and statutory reporting requirements.
• Support preparation for inspections by ensuring records are complete, accurate, and up to date.
• Assist with maintaining the Single Central Register (SCR) and other compliance documentation as required.

Technology & Digital Competency

• Use Microsoft 365 confidently, including Outlook, Word, Excel, Teams, and SharePoint.
• Maintain shared drives and digital filing systems in an organised and structured manner.
• Produce professional documents, spreadsheets, reports, and correspondence.
• Be comfortable working with new digital systems and learning school software platforms quickly.
• Support the use of online learning environments and internal communication systems.

Training will be provided on specific school systems; however, candidates must demonstrate strong general IT literacy and confidence working in a digital environment.

Additional Skills & Competencies Required

• Strong understanding of administrative processes within a school environment.
• Excellent time management skills with the ability to meet strict deadlines.
• High attention to detail, particularly when handling pupil data and compliance documentation.
• Technology‑savvy and adaptable to new systems.
• Ability to prioritise workload during busy periods (e.g., exam seasons, inspections, census deadlines).
• Professional judgement when handling sensitive or safeguarding‑related information.
• Calm and solution‑focused under pressure.

False Information

Please note that providing false information is an offence and could result in your application being rejected or your dismissal from employment if you are appointed. The matter may also be referred to the police. This job description may be revised by the proprietors by the various changes and developments of the school.

Contact Email: v.brown@opschool.org.uk

Address: Overstone Park School, Overstone Park, Northampton, NN6 ODT

Telephone: 01604 969232