SEN Administrator

SEN Administrator & Examinations Officer

Location: Overstone Park Independent School, Northampton NN6 0DT
Contract Type: Full‑Time | Permanent
Salary: £24,000 – £26,000 annually
Start Date: Immediate
Eight weeks’ holiday (with responsibility for office cover during holiday periods).

About The Role

Overstone Park Independent School is seeking a highly organised, proactive, and experienced administrator to join our dedicated team. This is a key role combining SEN administration responsibilities with oversight of the school’s examination processes as an Examination Officer. The successful candidate will play a central role in ensuring the smooth running of the school office, supporting the SEN department, and managing examination entries and procedures in line with awarding body regulations.

Key Responsibilities

• SEN Administration:
  • Maintain and organise SEN records with accuracy and confidentiality.
  • Ensure EHCPs are logged, updated, and reviewed appropriately.
  • Coordinate annual reviews in partnership with Local Authorities.
  • Liaise effectively with parents, staff, and external agencies.
  • Support safeguarding leads and maintain accurate documentation.
  • Complete provision maps and annual review reports.
  • Ensure compliance with statutory requirements and school policies.
• Examinations Officer Responsibilities (Key Area Of The Role):
  • Managing examination entries for all awarding bodies used by the school.
  • Using examination board interchange systems to enter candidates, amend entries, and download results.
  • Ensuring compliance with regulations and awarding body requirements.
  • Organising exam timetables and coordinating room allocations.
  • Ensuring appropriate exam conditions are in place.
  • Liaising with teaching staff regarding entries, access arrangements, and deadlines.
  • Managing the secure storage and distribution of examination papers.
  • Overseeing the conduct of examinations, including delegation to assistant administrators during exam periods.
  • Processing and distributing results to pupils and staff.
  • Maintaining accurate records of entries, results, and certification.
• General Administrative Responsibilities:
  • Manage front‑of‑house and reception duties.
  • Answer and direct calls and correspondence professionally.
  • Maintain pupil, staff, and trustee records.
  • Support recruitment processes and safeguarding checks (including DBS processing).
  • Assist with school events, meetings, and internal communications.
  • Prepare minutes for staff and administrative meetings.
  • Support marketing, newsletters, and school hire administration.
  • Provide general administrative support to the Principal, Deputy Head, and Business Development Manager.

Qualifications & Experience – Examinations

• Ideally qualified as an Examinations Officer or holding relevant examination administration certification (desirable).
• Previous experience working as an Examinations Officer in a school setting is highly desirable.
• Strong understanding of examination board systems and JCQ regulations is preferred.
• Full training will be provided for the right candidate with strong administrative skills and willingness to learn.

Essential Qualifications

• Minimum of three years’ administrative experience (preferably in a school environment).
• Strong organisational skills and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High level of discretion when handling sensitive information.
• Strong IT skills including Microsoft Office.
• Ability to work independently and as part of a small team.

Desirable

• Experience within SEN administration.
• Experience as an Examinations Officer.
• Knowledge of JCQ and examination board systems.
• First Aid qualification.
• Valid UK driving licence.

What We Offer

• A supportive and collaborative working environment.
• Investment in staff training and professional development.
• Opportunity to take ownership of the examinations function.
• Eight weeks’ holiday (with responsibility for office cover during holiday periods).

Contact Information

Email: v.brown@opschool.org.uk
Phone: 01604 969232
Post: Overstone Park Independent School, Northampton NN6 0DT

Legal Notice

Please note that providing false information is an offence and could result in your application being rejected or your dismissal from employment if you are appointed. The matter may also be referred to the police.