At a Glance
- Tasks: Support the smooth running of the academy by managing communications and visitor interactions.
- Company: Join Outwood Academy City, a vibrant school in Sheffield with state-of-the-art facilities.
- Benefits: Competitive salary, professional development opportunities, and a supportive team environment.
- Other info: Dynamic work environment with opportunities for growth and training.
- Why this job: Be part of a dedicated team making a real difference in students' lives.
- Qualifications: Experience in admin roles, strong communication skills, and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
Outwood Academy City is seeking to appoint to a Receptionist/Reprographics/School Admin Assistant. Reporting to the Personal Assistant to the Principal, the successful candidate will join a very busy team. Candidates should have excellent communication skills, be organised and able to remain calm in a busy environment. Strong IT skills specifically in Microsoft Office are essential. Training will be provided on our management information system. The successful candidates will be a team player with a proactive approach to work. Owing to the nature of the role, an ability to relate to the Academy’s students is crucial. The successful candidates will be an active member of the Academy’s first aid team; training will be provided.
Responsibilities:
- You will be integral to the smooth running of the academy, taking responsibility for answering incoming communications and greeting and dealing with all visitors.
- A key duty is ensuring all visitors are properly recorded, sign-in procedures are followed, and lanyards are issued to meet safeguarding procedures.
- Duties also include supporting the Senior Leadership Team (SLT) with radio contact and assisting with internal and external meeting arrangements, which includes booking rooms and catering, preparing papers, and minute-taking as required.
- You will maintain up-to-date filing systems, handle post distribution and franking, and be prepared to act as a Fire Marshall.
- The role requires compliance with the academy’s Child Safeguarding Procedures and liaising with the Designated Child Safeguarding Person over any concerns.
Qualifications:
- We require candidates with considerable experience of working in an admin/office environment. Experience of working in a school environment is desirable.
- The role demands a strong ability to effectively communicate with a wide range of audiences, both verbally and in writing, and the ability to work well under pressure and manage competing deadlines.
- Essential skills include proficiency in using standard ICT packages, including Microsoft Office, and the essential ability to respect and maintain confidentiality.
- Candidates must possess Level 2 qualifications in English and Maths, or equivalent, and be willing to obtain or enhance qualifications and training while in the post.
- A satisfactory DBS check is essential.
Reception/Reprographics/Admin Assistant in Sheffield employer: Outwood
Outwood Academy City is an exceptional employer, offering a supportive and dynamic work environment in the heart of Sheffield. With a strong focus on professional development through the Outwood Institute of Education, employees are encouraged to grow and thrive while contributing to the success of our students. Join a passionate team dedicated to excellence and be part of a community that values innovation, collaboration, and high-quality pastoral care.
StudySmarter Expert Advice🤫
We think this is how you could land Reception/Reprographics/Admin Assistant in Sheffield
✨Tip Number 1
Get to know the school! Research Outwood Academy City and its values. When you walk in for your interview, show that you understand their mission and how you can contribute to Team City.
✨Tip Number 2
Practice your communication skills. Since this role is all about interacting with students and visitors, think of examples from your past experiences where you’ve successfully handled busy situations or resolved conflicts.
✨Tip Number 3
Be proactive during the interview. Ask questions about the team dynamics and how you can support the Senior Leadership Team. This shows you’re not just interested in the job, but also in being a valuable part of the academy.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch that keeps you on their radar.
We think you need these skills to ace Reception/Reprographics/Admin Assistant in Sheffield
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Reception/Reprographics/Admin Assistant. We want to see how you can contribute to Team City!
Show Off Your Communication Skills:Since this role involves a lot of interaction, be sure to showcase your excellent communication skills in your written application. Use clear and concise language to demonstrate your ability to connect with different audiences.
Highlight Your IT Proficiency:Mention your experience with Microsoft Office and any other relevant IT skills. We’re looking for someone who can hit the ground running, so let us know how tech-savvy you are!
Keep It Professional Yet Personal:While we love a professional tone, don’t be afraid to let your personality shine through! Share a bit about why you’re passionate about working in an educational environment and how you can relate to our students.
How to prepare for a job interview at Outwood
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Reception/Reprographics/Admin Assistant. Familiarise yourself with the job description and think about how your skills align with the requirements. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
As this role requires excellent communication, prepare examples of how you've effectively communicated in previous positions. Whether it's dealing with visitors or liaising with staff, be ready to share specific instances where your communication made a difference. This will demonstrate your ability to thrive in a busy environment.
✨Demonstrate Your IT Proficiency
Since strong IT skills, particularly in Microsoft Office, are essential, brush up on these applications before your interview. Be prepared to discuss your experience with them and consider bringing examples of documents or projects you've worked on. This will show that you're ready to hit the ground running.
✨Emphasise Teamwork and Proactivity
The academy values team players with a proactive approach. Think of times when you've worked collaboratively or taken initiative in your previous roles. Sharing these experiences will highlight your suitability for the team-oriented culture at Outwood Academy City.
