Reception/Reprographics/Admin Assistant in Sheffield

Role: 2 X Receptionist/Reprographics/Admin Assistants

Academy: Outwood Academy City

Start Date: September 2026

Schedule & Salary:

• 1 X 37 hrs per week — Mon to Thur 7.45am to 15.45pm (7.5hrs), Fri 7.45 to 15.15 (7hrs) Salary: £21,280.34 to £21,614.19
• 1 X 22.5 hrs per week — Mon to Wed 7.45am to 15.45pm (7.5hrs) Salary: £12,940.75 to £13,143.76

Responsibilities:

• You will be integral to the smooth running of the academy, taking responsibility for answering incoming communications and greeting and dealing with all visitors.
• A key duty is ensuring all visitors are properly recorded, sign‑in procedures are followed, and lanyards are issued to meet safeguarding procedures.
• Duties also include supporting the Senior Leadership Team (SLT) with radio contact and assisting with internal and external meeting arrangements, which includes booking rooms and catering, preparing papers, and minute‑taking as required.
• You will maintain up‑to‑date filing systems, handle post distribution and franking, and be prepared to act as a Fire Marshall.
• The role requires compliance with the academy’s Child Safeguarding Procedures and liaising with the Designated Child Safeguarding Person over any concerns.

Qualifications:

• Considerable experience of working in an admin/office environment.
• Experience of working in a school environment is desirable.
• Strong ability to effectively communicate with a wide range of audiences, both verbally and in writing, and ability to work well under pressure and manage competing deadlines.
• Proficiency in using standard ICT packages, including Microsoft Office.
• Level 2 qualifications in English and Maths, or equivalent, and willingness to obtain or enhance qualifications and training while in the post.
• A satisfactory DBS check is essential.

Benefits:

• Competitive salary, automatic pay progression, and enrolment in the Local Government Pension Scheme.
• Access to diverse CPD opportunities, including apprenticeships and vocational qualifications.
• Flexible family policies, enhanced occupational benefits (no qualifying period), and 25 days holiday, plus bank holidays for non‑term time staff (holiday for part‑time staff is calculated on a pro‑rata basis).
• Dedicated mental well‑being strategy, free on‑site parking, employee discounts, and access to a comprehensive Employee Assistance Programme.

Outwood Grange Academies Trust is committed to safeguarding and promoting the welfare of children. All appointments are made in accordance with safer recruitment practices and the statutory guidance in Keeping Children Safe in Education. Online checks will be carried out on all shortlisted candidates, and all appointments are subject to an enhanced DBS check, satisfactory references and checks regarding suitability to work with children. We reserve the right to close advertisements early, either on the advertised closing date, or sooner if required.