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- Tasks: Support daily operations, coordinate tasks, and improve processes in a fast-paced environment.
- Company: Dynamic company with a focus on teamwork and professional growth.
- Benefits: Team treats, medical cashback, pension, and fully funded qualifications.
- Other info: Great career progression opportunities into HR or management roles.
- Why this job: Join a vibrant team and make a real impact on business operations.
- Qualifications: Strong organisational skills, communication abilities, and previous admin experience.
Hours: Monday to Friday – open to 4 or 5 days per week for the right candidate
Benefits: Team treats; Employee and Length of service rewards; Medical Cashback Scheme; Pension; Fully Funded "Job Specific" Qualifications
About the Role
We’re looking for an Operations Assistant to support the smooth running of the business. This is a fast-paced, hands-on role where you’ll help coordinate operations, improve processes, and keep everything organised and moving. You’ll work closely with the Managing Director, Senior Leadership Team, and Consultants to provide high-quality administrative and operational support.
Key Responsibilities:
- Coordinate day-to-day internal activity, tasks, and priorities.
- Support the Managing Director and Senior Leadership Team with operational duties.
- Manage internal systems to track projects, deadlines, and client activity.
- Maintain consistency across templates, documents, proposals, and pricing materials.
- Support the sales process with accurate proposals and documentation.
- Coordinate diaries, meetings, and schedules.
- Produce reports on activity, performance, and time tracking.
- Support client engagement and follow-ups.
- Help identify and implement process improvements.
- Support internal comms including social media / blog coordination.
- Provide general admin support including meeting notes.
- Assist with office coordination (supplies, facilities, etc.).
- Handle incoming calls and messages professionally.
About You:
- Highly organised with strong attention to detail.
- Able to manage multiple priorities in a fast-paced environment.
- Strong communication skills (written and verbal).
- Confident working with senior stakeholders.
- Proactive and self-motivated.
- Comfortable using Microsoft 365 and business systems.
- Previous admin / operations experience.
- Interest in HR and/or recruitment.
What We’re Looking For:
- Positive, professional and reliable.
- Adaptable and solutions focused.
- Strong team player with a collaborative mindset.
- Alignment with our internal Values – Authentic, Committed, Fearless, Refreshing, Wild.
Career Development
Potential progression into:
- Executive Assistant
- HR Consultant pathway
- Recruitment Consultant pathway
- Operations Manager
Operations Assistant in Portsmouth employer: OutThere RPO Ltd
Contact Detail:
OutThere RPO Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Assistant in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and think about how you can align with them. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Operations Assistant in Portsmouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations Assistant role. Highlight your organisational skills and any relevant experience that shows you can handle multiple priorities in a fast-paced environment. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that align with the key responsibilities listed in the job description. We love seeing your personality come through!
Showcase Your Communication Skills: Since strong communication is key for this position, make sure your written application reflects that. Keep your language clear and professional, but don’t be afraid to let your enthusiasm for the role show. We appreciate a bit of character!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about who we are and what we do!
How to prepare for a job interview at OutThere RPO Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Operations Assistant role. Familiarise yourself with the key responsibilities and think about how your skills align with them. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or improved processes. Be ready to discuss specific tools or methods you used to stay organised, as this will demonstrate your capability to handle the fast-paced environment.
✨Communicate Effectively
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to the questions asked and respond thoughtfully. This will not only showcase your verbal skills but also your ability to engage with senior stakeholders.
✨Embrace the Company Values
Familiarise yourself with the company's values: Authentic, Committed, Fearless, Refreshing, Wild. Think of examples from your own experience that reflect these values. During the interview, weave these into your answers to show that you align with the company culture and are a great fit for the team.