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For Companies At a Glance
- Tasks: Support daily operations, coordinate tasks, and improve processes in a fast-paced environment.
- Company: Dynamic company with a focus on teamwork and professional growth.
- Benefits: Team treats, medical cashback, pension, and fully funded qualifications.
- Other info: Great career progression opportunities into various roles.
- Why this job: Join a vibrant team and make a real impact on business operations.
- Qualifications: Strong organisational skills, communication abilities, and previous admin experience.
The predicted salary is between 25000 - 30000 £ per year.
Hours: Monday to Friday - open to 4 or 5 days per week for the right candidate
Benefits: Team treats; Employee and Length of service rewards; Medical Cashback Scheme; Pension; Fully Funded "Job Specific" Qualifications
About the Role
We're looking for an Operations Assistant to support the smooth running of the business. This is a fast-paced, hands-on role where you'll help coordinate operations, improve processes, and keep everything organised and moving. You'll work closely with the Managing Director, Senior Leadership Team, and Consultants to provide high-quality administrative and operational support.
Key Responsibilities:
- Coordinate day-to-day internal activity, tasks, and priorities.
- Support the Managing Director and Senior Leadership Team with operational duties.
- Manage internal systems to track projects, deadlines, and client activity.
- Maintain consistency across templates, documents, proposals, and pricing materials.
- Support the sales process with accurate proposals and documentation.
- Coordinate diaries, meetings, and schedules.
- Produce reports on activity, performance, and time tracking.
- Support client engagement and follow-ups.
- Help identify and implement process improvements.
- Support internal comms including social media / blog coordination.
- Provide general admin support including meeting notes.
- Assist with office coordination (supplies, facilities, etc.).
- Handle incoming calls and messages professionally.
About You:
- Highly organised with strong attention to detail.
- Able to manage multiple priorities in a fast-paced environment.
- Strong communication skills (written and verbal).
- Confident working with senior stakeholders.
- Proactive and self-motivated.
- Comfortable using Microsoft 365 and business systems.
- Previous admin / operations experience.
- Interest in HR and/or recruitment.
What We're Looking For:
- Positive, professional and reliable.
- Adaptable and solutions focused.
- Strong team player with a collaborative mindset.
- Alignment with our internal Values - Authentic, Committed, Fearless, Refreshing, Wild.
Career Development
Potential progression into:
- Executive Assistant
- HR Consultant pathway
- Recruitment Consultant pathway
- Operations Manager
Locations
Operations Assistant in Hampshire, Southsea employer: OutThere RPO Ltd
Contact Detail:
OutThere RPO Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Assistant in Hampshire, Southsea
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that Operations Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and its values. We want you to show how you align with their mission and culture. Practice common interview questions and think about how your skills can support their operations.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. We recommend mentioning something specific from the interview to remind them of your conversation.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Operations Assistant in Hampshire, Southsea
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations Assistant role. Highlight your organisational skills and any relevant experience that shows you can handle multiple priorities in a fast-paced environment.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples of how you've supported operations or improved processes in previous roles.
Show Off Your Communication Skills: Since strong communication is key for this role, make sure your written application reflects that. Keep your language clear and professional, and don’t forget to proofread for any typos!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to showcase your application in the best light!
How to prepare for a job interview at OutThere RPO Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Operations Assistant role. Familiarise yourself with the key responsibilities and think about how your skills align with them. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, as these are crucial for the job.
✨Communicate Effectively
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to the questions asked and respond thoughtfully. This will demonstrate your ability to engage with senior stakeholders effectively.
✨Be Proactive and Solutions-Focused
The company values a proactive approach, so come prepared with ideas on how you could improve processes or support the team. Think of specific examples where you've identified issues and implemented solutions in previous roles. This will highlight your initiative and alignment with their values.