At a Glance
- Tasks: Support the VP Sales and manage daily office operations in a dynamic environment.
- Company: Join OutSystems, a global leader with a unique culture and limitless career potential.
- Benefits: Competitive salary, performance bonuses, comprehensive benefits, and a hybrid working model.
- Other info: Enjoy a vibrant office culture with team lunches and regular social events.
- Why this job: Be the heartbeat of our London office while shaping team culture and operations.
- Qualifications: 10+ years as a Senior EA, tech-savvy, and exceptional communication skills.
The predicted salary is between 56700 - 69300 £ per year.
We are looking for a proactive, highly organised Executive Assistant & Office Manager to keep our London operations running smoothly. In this dual role, you will provide high-level executive support to the VP Sales EMEA while overseeing day-to-day office management, facility operations, and team culture initiatives. You will act as the operational pulse of the London office, balancing strategic calendar management with creating a welcoming workplace environment.
Key Responsibilities
- Executive Assistance
- Manage complex calendars, schedule cross-time-zone meetings, and proactively resolve scheduling conflicts for the VP Sales, EMEA.
- Coordinate complex international and domestic travel itineraries, including flights, accommodation, visas, and ground transport.
- Prepare meeting agendas, briefing materials, and presentations, while tracking follow-up actions for key leadership syncs.
- Handle confidential communications, report preparation, and expense processing with complete discretion.
- Office Management & Facilities
- Oversee daily operations of the London office, maintaining a clean, professional, and efficient working environment.
- Serve as the primary point of contact for building management, external vendors, landlords, and maintenance contractors.
- Manage office budgets, order supplies, negotiate vendor contracts, and track facilities expenses.
- Partner with People Ops to facilitate seamless local onboarding for new hires (desk setup, access badges, welcome packs).
- Plan and execute team events, offsites, quarterly celebrations, and client hospitality functions.
- Ensure workplace health and safety compliance in line with UK regulations.
Qualifications & Experience
- Experience: 10+ years in a Senior EA position preferably within a fast-paced tech or SaaS company with office management experience also desirable.
- Tech Proficiency: Expert-level proficiency in Google Workspace / MS Office 365, Slack, Zoom, and modern expense tools.
- Communication: Outstanding verbal and written English communication skills; comfortable interacting with senior leadership.
- Organisation: Exceptional time management with a proven ability to prioritise tasks in a high-growth environment.
- Work Style: Self-directed, highly adaptable, proactive problem solver with strong attention to detail.
What We Offer
- Competitive base salary with performance-based bonuses.
- Comprehensive benefits package (private medical, dental, life assurance, pension match).
- Hybrid working model (typically 3 days a week in the London office).
- Vibrant office culture with fully stocked kitchens, team lunches, and regular social events.
Executive Assistant / Office Manager employer: OutSystems
At OutSystems, we are at the forefront of the agentic revolution, offering a dynamic work environment that fosters innovation and collaboration. Our commitment to employee growth is evident through structured development programs and mentorship from industry leaders, ensuring you have the resources to thrive in your career. With a culture built on trust and inclusivity, we empower our diverse team to make a meaningful impact while shaping the future of enterprise software.
