At a Glance
- Tasks: Support the planning and delivery of exciting global events and exhibitions.
- Company: Join a multi-award-winning event agency based in vibrant London.
- Benefits: Enjoy a competitive salary, 25 days holiday, and hybrid working options.
- Other info: Be part of a supportive team that values creativity and precision.
- Why this job: Gain hands-on experience in a fast-paced environment with international travel opportunities.
- Qualifications: Experience in live events and strong organisational skills are essential.
The predicted salary is between 30000 - 34000 £ per year.
Reports to: Event Manager
Location: Hammersmith, London (hybrid working)
Contract: Permanent, Full-time
Salary: £30,000 - £34,000 per annum, including London weighting (depending on experience)
The Company: Outsourced Events is a multi-award‑winning event and marketing agency, delivering bespoke, end‑to‑end solutions for global clients across the technology and professional services sectors. Based in London and working internationally, we specialise in planning and executing outstanding events, tradeshows and exhibitions that combine creativity, precision and seamless delivery.
The Opportunity: We are seeking a proactive, detail‑orientated Event Executive to join our growing team. Supporting one of our experienced Event Managers, you will play an important role across a diverse programme of global events, gaining hands‑on experience across all stages of event delivery, with opportunities for on‑site delivery and international travel. Outsourced Events is a fast‑paced, vibrant and supportive environment where you’ll gain exposure to a wide variety of event formats including conferences, tradeshows, exhibitions and hybrid events.
You will support the Event Manager and wider project teams in the smooth and efficient delivery of our portfolio of events, ensuring excellent organisation, communication and attention to detail throughout the planning process.
Key Responsibilities:
- Supporting the planning and operational delivery of events including conferences, tradeshows, exhibitions and dinners.
- Assisting with venue research, venue liaison and supplier coordination across event projects.
- Contributing to the development and maintenance of project plans and timelines within Monday.com.
- Supporting the digital platform team in delivering event technology solutions – including registration pages, event apps, digital engagement tools and microsites – with experience in platforms such as Swoogo, Swapcard, CrowdComms, Slido and Eventbrite considered advantageous.
- Supporting the preparation of client presentations, reports and event documentation.
- Managing event communications, including delegate queries, inbox management and the preparation of joining instructions and FAQs.
- Assisting with hotel sourcing, rooming list management and delegate logistics.
- Supporting speaker management, including communications, information collection and expense processing.
- Liaising with sponsors and suppliers to gather required event information and service orders.
- Assisting with sourcing and obtaining competitive supplier quotes for event services.
- Supporting inventory management and shipment coordination with warehouses and event organisers.
- Preparing weekly client updates and supporting Event Managers with project reporting.
- Attending events onsite to support registration, sponsor liaison and the delivery of a seamless delegate experience.
- Assisting with post-event reporting, including evaluation form creation and analysis.
The Person: We are looking for a motivated and organised event professional who enjoys working in a fast‑paced environment and is eager to develop their career in event management.
Essential Qualities and Experience:
- Proven experience delivering live events, ideally involving operational delivery, supplier coordination and on‑site support.
- Strong face‑to‑face communication skills and a client‑focused mindset.
- Excellent organisational skills and exceptional attention to detail.
- Ability to manage multiple projects and deadlines simultaneously.
- Comfortable taking ownership of tasks and ensuring deliverables are completed on time.
- Highly organised with strong time‑management skills.
- Proficiency in Microsoft Office, particularly Excel and PowerPoint.
- Ability to present information clearly and logically while maintaining brand consistency.
- A dedicated team player with a strong work ethic and desire to learn.
- Excellent command of written and spoken English.
- Willingness to travel overseas for site visits and event delivery.
Desirable:
- Experience in platforms such as Swoogo, Swapcard, CrowdComms, Slido and/or Eventbrite would be advantageous.
- Fluency in an additional language would be an advantage, especially languages spoken across Europe or the Middle East.
- Educated to degree level or equivalent.
Benefits: In return, we are offering a competitive salary of £30,000 to £34,000 per annum, depending on experience, plus 25 days’ holiday.
Event Executive in London employer: Outsourced Events
Outsourced Events is an exceptional employer, offering a vibrant and supportive work culture in the heart of London. With a focus on employee growth, you will gain hands-on experience in a variety of event formats while enjoying the benefits of hybrid working and opportunities for international travel. Join our award-winning team and be part of a dynamic environment where creativity and precision come together to deliver outstanding events for global clients.
StudySmarter Expert Advice🤫
We think this is how you could land Event Executive in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the events industry. Attend networking events, join relevant groups on social media, and don’t be shy to reach out to professionals on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past event experiences, even if they were just university projects or volunteer gigs. This will give potential employers a taste of what you can bring to the table. Plus, it’s a great conversation starter during interviews!
✨Tip Number 3
Prepare for interviews by researching the company and its events. Familiarise yourself with their past projects and think about how your skills can contribute to their success. Tailor your answers to reflect their values and show that you’re genuinely interested in being part of their team.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications come directly from passionate candidates. It shows initiative and gives us a chance to see your enthusiasm for joining our vibrant team at Outsourced Events.
We think you need these skills to ace Event Executive in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Event Executive role. Highlight any relevant experience in event management, supplier coordination, and operational delivery. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your passion for events and detail how your previous experiences have prepared you for this role. Let us know why you're excited about joining our team at Outsourced Events.
Show Off Your Communication Skills:Since strong communication is key in this role, make sure your application reflects that. Use clear and concise language, and don’t forget to proofread for any typos or errors. We appreciate attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it’s super easy!
How to prepare for a job interview at Outsourced Events
✨Know Your Events
Familiarise yourself with the types of events Outsourced Events handles. Research their past projects and understand their approach to event management. This will help you speak confidently about how your skills align with their needs.
✨Showcase Your Organisation Skills
Prepare examples that highlight your organisational abilities. Discuss specific instances where you've managed multiple tasks or projects simultaneously, as this role requires excellent time-management skills.
✨Be Ready for Scenario Questions
Expect questions about how you'd handle various event scenarios, such as last-minute changes or supplier issues. Think through potential challenges and how you would address them, demonstrating your proactive mindset.
✨Engage with Technology
Since the role involves using digital platforms like Swoogo and Eventbrite, brush up on these tools. If you have experience with similar platforms, be ready to discuss how you’ve used them to enhance event delivery.
