Why OutForm?
We are an experienced consulting team, focused on delivering business transformation, sustainable results and creating an environment for our team and our clients to flourish. We have a passion for building long lasting relationships with our clients and our team. What makes our team unique is that we truly collaborate with our clients, understanding their needs, building trust, and earning respect by amplifying results in a way that creates a platform for growth. Our team is built on trust and empowerment, and we are proud of our success to date.
We are looking for an experienced Executive Assistant and Operations Support to provide high-quality leadership support while driving office operations, governance and continuous improvement. This role is suited to a highly organised, proactive professional who can balance executive support with operational oversight and help create an efficient, high-performing workplace.
Key Responsibilities
- Proven ability to lead and enhance administrative functions, driving efficiency and innovation within an executive support framework.
- Strong strategic thinking and problem-solving skills, with a proactive approach to improving systems and processes.
- Excellent stakeholder management and interpersonal skills, with experience in engaging and influencing senior leadership.
- High proficiency in Microsoft Office with experience in use of AI to optimise processes and other business productivity tools, with a willingness to adopt and implement new technologies.
- Exceptional organisational skills with the ability to balance multiple priorities, meet deadlines and drive results.
- A high level of discretion, integrity and professionalism in handling confidential and sensitive information.
Qualifications & Experience
- 5 years+ experience supporting senior executives or leadership teams in a fast-paced professional services, consulting or corporate environment.
- Previous responsibility for office operations, facilities coordination, vendor management or procurement.
- Experience managing company events, internal communications or employee engagement initiatives.
- Familiarity with governance, compliance, data protection, health and safety or quality management processes.
- Experience improving administrative processes, introducing new ways of working or supporting technology adoption across a business.
What we can offer you
- Top-tier financial package with potential for unlimited bonus based on performance.
- Commitment to diversity, inclusion, and employee well-being.
- Learn from unlimited contact with experienced consulting professionals.
- Involvement through the full consulting lifecycle from lead generation through to sales, delivery, and account management.
- 35-45 paid holidays per year (bank holiday flexibility, holiday trading and loyalty bonus).
- Opportunities for growth in business development, project implementation and personal development plans.
- Individual benefits via our holistic employee wellbeing and benefits scheme.
- 5% matched pension contribution.
OutForm aims to be an equal opportunities employer and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
Location Belfast / Dublin with willingness and ability to travel to client sites across Ireland
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant and Operations Support in Belfast
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like OutForm Consulting.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like OutForm Consulting.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to OutForm Consulting.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of OutForm Consulting. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at OutForm Consulting
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with OutForm Consulting, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at OutForm Consulting, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for OutForm Consulting could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at OutForm Consulting as they’re likely seeking a candidate who can enhance their workplace culture.
