At a Glance
- Tasks: Support our Chief Scientific Officer and Executive Leadership Team with high-impact administrative tasks.
- Company: Join Our Future Health, a dynamic organisation focused on health research.
- Benefits: Competitive salary, generous holiday, pension scheme, and wellbeing support.
- Other info: Flexible working arrangements and a supportive team culture await you!
- Why this job: Make a meaningful impact while working closely with senior leaders in a fast-paced environment.
- Qualifications: Experience supporting executives, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 50000 - 50000 £ per year.
At Our Future Health, we're looking for an Executive Assistant to join our team and provide high-impact support to our Chief Scientific Officer and members of our Executive Leadership Team. We're looking for someone who thrives in a fast-moving environment, anticipates needs before they arise, and builds strong relationships across the organisation. You'll be a trusted partner to senior leaders, helping them stay focused on delivering our ambitious mission while ensuring the smooth day-to-day running of executive operations.
Your duties will include:
- Providing proactive diary and inbox management for Executive Leadership Team members, ensuring priorities are managed effectively
- Drafting and responding to correspondence on behalf of executives where appropriate
- Preparing meeting papers, briefings, speaking notes and follow-up documentation
- Tracking actions arising from key meetings and supporting timely delivery of next steps
- Coordinating complex travel arrangements and managing associated expenses
- Acting as a key point of contact for executives, building strong relationships with internal and external stakeholders
- Supporting the planning and delivery of organisational events, leadership meetings and company-wide activities
- Working closely with the Governance team to support Board and committee activity as required
- Providing support to the wider Senior Leadership Team when needed
- Collaborating with the EA team to ensure seamless executive support across the organisation
- Supporting day-to-day office operations, including liaising with building management and suppliers
- Coordinating larger meetings and events, including venue management, logistics, catering and guest communications
- Handling sensitive organisational, governance, commercial and people-related information with absolute discretion and professionalism
Qualifications:
- Experience supporting Directors or Executive-level leaders; experience supporting C-suite executives is highly desirable.
- Strong proficiency in Microsoft Office and digital collaboration tools
- Experience organising large meetings, events and executive-level engagements
- Excellent stakeholder management skills, including handling confidential information appropriately
- Outstanding organisational, planning and time-management capabilities
- Confidence in making decisions independently and knowing when to elevate issues
- Highly proactive and forward-thinking, anticipating needs before they arise
- Collaborative and approachable, building trusted relationships across all levels of the organisation
- Calm, resilient and adaptable when priorities change
- Detail-oriented, with a commitment to delivering high-quality work
Benefits:
- Salary: £50,000.
- Generous Pension Scheme – We invest in your future with employer contributions of up to 12%.
- 30 Days Holiday pro rata + Bank Holidays – Enjoy a generous holiday allowance with the flexibility to take bank holidays when it suits you.
- Enhanced Parental Leave – Supporting you during life’s biggest moments.
- Cycle to Work Scheme – Save 25-39% on a new bike and accessories through salary sacrifice.
- Home & Tech Savings – Get up to 8% off on IKEA and Currys products, spreading the cost over 12 months through salary sacrifice
- £1,000 Employee Referral Bonus – Know someone amazing? Get rewarded for bringing them on board!
- Wellbeing Support – Access to Mental Health First Aiders, plus 24/7 online GP services and an Employee Assistance Programme for you and your family.
- A Great Place to Work – We have a lovely Central London office in Holborn, and offer flexible and remote working arrangements.
Closing date for applications: 9am, 17th June.
At Our Future Health, we recognise the importance of having a diverse workforce and ensuring that all candidates, regardless of their background, have equitable access to our application process. We proactively encourage applicants who identify as having a disability, neurodiversity, or long-term health conditions to let us know if they require any reasonable adjustments as part of their application process. If you do require any reasonable adjustments, please email us at talent@ourfuturehealth.org.uk
Executive Assistant employer: Our Future Health
At Our Future Health, we pride ourselves on being an exceptional employer that fosters a supportive and dynamic work environment in the heart of Central London. With a strong focus on employee wellbeing, generous benefits including a robust pension scheme, and ample opportunities for professional growth, we empower our team members to thrive while making a meaningful impact in health research. Join us and be part of a collaborative culture where your contributions are valued and your career can flourish.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Our Future Health!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Our Future Health.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Our Future Health. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Our Future Health and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Our Future Health. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Our Future Health's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Our Future Health
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Our Future Health.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Our Future Health will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Our Future Health and how you would contribute to adapting HR strategies.
