At a Glance
- Tasks: Support our Chief Scientific Officer and Executive Leadership Team with high-impact administrative tasks.
- Company: Join Our Future Health, a dynamic organisation making a difference in health research.
- Benefits: Enjoy a competitive salary, generous holiday, pension scheme, and wellbeing support.
- Other info: Flexible working arrangements and a supportive team culture await you!
- Why this job: Make a meaningful impact while working closely with senior leaders in a fast-paced environment.
- Qualifications: Experience supporting executives, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 50000 - 50000 £ per year.
At Our Future Health, we're looking for an Executive Assistant to join our team and provide high-impact support to our Chief Scientific Officer and members of our Executive Leadership Team. We're looking for someone who thrives in a fast-moving environment, anticipates needs before they arise, and builds strong relationships across the organisation. You'll be a trusted partner to senior leaders, helping them stay focused on delivering our ambitious mission while ensuring the smooth day-to-day running of executive operations.
Your duties will include:
- Providing proactive diary and inbox management for Executive Leadership Team members, ensuring priorities are managed effectively
- Drafting and responding to correspondence on behalf of executives where appropriate
- Preparing meeting papers, briefings, speaking notes and follow-up documentation
- Tracking actions arising from key meetings and supporting timely delivery of next steps
- Coordinating complex travel arrangements and managing associated expenses
- Acting as a key point of contact for executives, building strong relationships with internal and external stakeholders
- Supporting the planning and delivery of organisational events, leadership meetings and company-wide activities
- Working closely with the Governance team to support Board and committee activity as required
- Providing support to the wider Senior Leadership Team when needed
- Collaborating with the EA team to ensure seamless executive support across the organisation
- Supporting day-to-day office operations, including liaising with building management and suppliers
- Coordinating larger meetings and events, including venue management, logistics, catering and guest communications
- Handling sensitive organisational, governance, commercial and people-related information with absolute discretion and professionalism
Requirements:
- Experience supporting Directors or Executive-level leaders; experience supporting C-suite executives is highly desirable. Bonus points if you've worked in health research or a fast-paced scale up.
- Strong proficiency in Microsoft Office and digital collaboration tools
- Experience organising large meetings, events and executive-level engagements
- Excellent stakeholder management skills, including handling confidential information appropriately
- Outstanding organisational, planning and time-management capabilities
- Confidence in making decisions independently and knowing when to escalate issues
- Highly proactive and forward-thinking, anticipating needs before they arise
- Collaborative and approachable, building trusted relationships across all levels of the organisation
- Calm, resilient and adaptable when priorities change
- Detail-oriented, with a commitment to delivering high-quality work
Closing date for applications: 9am, 17th June.
Benefits:
- Salary: £50,000.
- Generous Pension Scheme – We invest in your future with employer contributions of up to 12%.
- 30 Days Holiday pro rata + Bank Holidays – Enjoy a generous holiday allowance with the flexibility to take bank holidays when it suits you.
- Enhanced Parental Leave – Supporting you during life’s biggest moments.
- Cycle to Work Scheme – Save 25-39% on a new bike and accessories through salary sacrifice.
- Home & Tech Savings – Get up to 8% off on IKEA and Currys products, spreading the cost over 12 months through salary sacrifice
- £1,000 Employee Referral Bonus – Know someone amazing? Get rewarded for bringing them on board!
- Wellbeing Support – Access to Mental Health First Aiders, plus 24/7 online GP services and an Employee Assistance Programme for you and your family.
- A Great Place to Work – We have a lovely Central London office in Holborn, and offer flexible and remote working arrangements.
At Our Future Health, we recognise the importance of having a diverse workforce and ensuring that all candidates, regardless of their background, have equitable access to our application process. We proactively encourage applicants who identify as having a disability, neurodiversity, or long-term health conditions to let us know if they require any reasonable adjustments as part of their application process. If you do require any reasonable adjustments, please email us at talent@ourfuturehealth.org.uk
Executive Assistant employer: Our Future Health
At Our Future Health, we pride ourselves on being an exceptional employer that fosters a supportive and dynamic work environment in the heart of Central London. As an Executive Assistant, you'll enjoy a generous benefits package, including a competitive salary, enhanced parental leave, and a commitment to employee wellbeing, all while contributing to our mission of making a meaningful impact in health research. With opportunities for professional growth and a collaborative culture, you'll be empowered to thrive and build strong relationships across our organisation.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Our Future Health on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the company’s mission and values. Show us how your skills align with what they’re looking for in an Executive Assistant. Tailor your responses to highlight your proactive nature and ability to manage complex tasks.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on articulating your experience in supporting executives and managing priorities. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your enthusiasm for the role can leave a lasting impression. It shows us that you’re genuinely interested and professional.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in supporting senior leaders and managing complex tasks, as this will show us you understand what we're looking for.
Showcase Your Skills:We want to see your organisational and planning skills shine through! Mention specific examples of how you've successfully managed diaries, coordinated travel, or handled sensitive information in previous roles.
Be Proactive:In your application, demonstrate your proactive nature. Share instances where you anticipated needs before they arose or took the initiative to improve processes. This is key for the fast-paced environment we thrive in!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Our Future Health
✨Know Your Executive
Before the interview, take some time to research the Chief Scientific Officer and the Executive Leadership Team. Understand their roles, recent projects, and any challenges they might be facing. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex diaries, coordinated travel, or organised large meetings in the past. Highlight your attention to detail and ability to juggle multiple tasks, as these are crucial for an Executive Assistant role.
✨Demonstrate Proactivity
During the interview, share instances where you anticipated needs before they arose. Whether it’s preparing materials ahead of time or suggesting improvements to processes, showing that you can think ahead will impress the interviewers and align with their expectations.
✨Build Rapport with Stakeholders
Discuss your experience in building strong relationships with senior stakeholders. Share how you’ve effectively communicated and collaborated with various teams, as this is key to being a trusted partner within the organisation. A friendly, approachable attitude goes a long way!
