Executive Assistant in London

At Our Future Health, we're looking for an Executive Assistant to join our team and provide high-impact support to our Chief Scientific Officer and members of our Executive Leadership Team. We're looking for someone who thrives in a fast-moving environment, anticipates needs before they arise, and builds strong relationships across the organisation. You'll be a trusted partner to senior leaders, helping them stay focused on delivering our ambitious mission while ensuring the smooth day-to-day running of executive operations.

Your duties will include:

• Providing proactive diary and inbox management for Executive Leadership Team members, ensuring priorities are managed effectively
• Drafting and responding to correspondence on behalf of executives where appropriate
• Preparing meeting papers, briefings, speaking notes and follow-up documentation
• Tracking actions arising from key meetings and supporting timely delivery of next steps
• Coordinating complex travel arrangements and managing associated expenses
• Acting as a key point of contact for executives, building strong relationships with internal and external stakeholders
• Supporting the planning and delivery of organisational events, leadership meetings and company-wide activities
• Working closely with the Governance team to support Board and committee activity as required
• Providing support to the wider Senior Leadership Team when needed
• Collaborating with the EA team to ensure seamless executive support across the organisation
• Supporting day-to-day office operations, including liaising with building management and suppliers
• Coordinating larger meetings and events, including venue management, logistics, catering and guest communications
• Handling sensitive organisational, governance, commercial and people-related information with absolute discretion and professionalism

Qualifications:

• Experience supporting Directors or Executive-level leaders; experience supporting C-suite executives is highly desirable.
• Strong proficiency in Microsoft Office and digital collaboration tools
• Experience organising large meetings, events and executive-level engagements
• Excellent stakeholder management skills, including handling confidential information appropriately
• Outstanding organisational, planning and time-management capabilities
• Confidence in making decisions independently and knowing when to elevate issues
• Highly proactive and forward-thinking, anticipating needs before they arise
• Collaborative and approachable, building trusted relationships across all levels of the organisation
• Calm, resilient and adaptable when priorities change
• Detail-oriented, with a commitment to delivering high-quality work

Benefits:

• Salary: £50,000.
• Generous Pension Scheme – We invest in your future with employer contributions of up to 12%.
• 30 Days Holiday pro rata + Bank Holidays – Enjoy a generous holiday allowance with the flexibility to take bank holidays when it suits you.
• Enhanced Parental Leave – Supporting you during life’s biggest moments.
• Cycle to Work Scheme – Save 25-39% on a new bike and accessories through salary sacrifice.
• Home & Tech Savings – Get up to 8% off on IKEA and Currys products, spreading the cost over 12 months through salary sacrifice
• £1,000 Employee Referral Bonus – Know someone amazing? Get rewarded for bringing them on board!
• Wellbeing Support – Access to Mental Health First Aiders, plus 24/7 online GP services and an Employee Assistance Programme for you and your family.
• A Great Place to Work – We have a lovely Central London office in Holborn, and offer flexible and remote working arrangements.

Closing date for applications: 9am, 17th June. At Our Future Health, we recognise the importance of having a diverse workforce and ensuring that all candidates, regardless of their background, have equitable access to our application process. We proactively encourage applicants who identify as having a disability, neurodiversity, or long-term health conditions to let us know if they require any reasonable adjustments as part of their application process.