Lead Executive Assistant

We’re looking for an exceptional Lead Executive Assistant to partner with our CEO and play a pivotal role at the heart of our organisation. This isn’t just about managing diaries; it’s about creating clarity from complexity, driving seamless executive operations, and elevating the impact of our leadership team. As Lead EA, you’ll be a trusted advisor and the driving force behind our high-performing EA community. Your work will directly enable strategic focus, operational excellence, and a first-class experience for colleagues, partners, and stakeholders.

Why this role matters

• Strategic impact: You’ll ensure the CEO can focus on what matters most by providing proactive, high-level support.
• Organisational excellence: By coordinating the EA function and standardising best practice, you’ll strengthen effectiveness across the business.
• Operational leadership: From internal events to office operations, you’ll create structure, consistency, and outstanding experiences.
• Future growth: You’ll help build a scalable, resilient support model that evolves with our ambitions.

Duties will include:

• Executive Support to the CEO (High Complexity)

• Provide full, proactive diary and inbox management for the CEO, ensuring time is optimised and priorities are met.
• Act as primary point of contact and gatekeeper for the CEO, triaging queries and delegating where appropriate.
• Prepare meeting packs, speaking notes, briefings, and follow-up documentation.
• Coordinate internal and external engagements, including high-level stakeholder meetings, board interactions, and media or partner engagements.
• Draft and edit correspondence, presentations, and internal communications on behalf of the CEO.
• Support the CEO with forward planning, prioritisation, and decision-making prompts.
• Track actions, risks, and dependencies arising from CEO meetings and ensure timely progress.

• Although not managing direct reports, the Lead EA is expected to provide day-to-day coordination, support, and guidance to the EA team to ensure balanced workloads and consistent service.

• Oversee internal events from concept to delivery, ensuring logistical excellence and high-quality attendee experience.

• Oversee office management operations in partnership with EAs and any third-party providers.
• Lead continuous improvements to office systems, ensuring efficiency, safety, and a positive working environment.

Technical or Role-Specific Skills:

• Advanced diary and inbox management for senior executives in complex environments.
• Strong document preparation skills (briefings, presentations, agendas, minutes).
• Excellent event planning and coordination capabilities.
• Understanding of office management processes and operational workflows.
• Ability to create templates, processes, and standardised practices.
• High proficiency in Microsoft Office and digital collaboration tools.
• Strong written and verbal communication skills.
• Effective stakeholder management, including handling confidential or sensitive information.
• Proven ability to oversee and support a team of EAs, balancing priorities and workload.
• Strong planning, organisation, and time-management capabilities.
• Industry or domain knowledge is a bonus.

Personal Attributes:

• Highly proactive, with strong initiative and anticipation of needs.
• Calm, resilient, and composed under pressure or in fast-changing situations.
• Exceptional attention to detail and quality.
• Professional, diplomatic, and discreet in all interactions.
• Strong emotional intelligence and ability to build trusted relationships.
• Collaborative and supportive team player, able to influence without authority.
• Solutions-focused mindset with the ability to navigate ambiguity.
• Confident decision-maker with sound judgement.
• Positive, adaptable, and committed to continuous improvement.

Salary from £53,000. Generous Pension Scheme – We invest in your future with employer contributions of up to 12%. 30 Days Holiday + Bank Holidays – Enjoy a generous holiday allowance with the flexibility to take bank holidays when it suits you. Enhanced Parental Leave – Supporting you during life’s biggest moments. Cycle to Work Scheme – Save 25-39% on a new bike and accessories through salary sacrifice. Home & Tech Savings – Get up to 8% off on IKEA and Currys products, spreading the cost over 12 months through salary sacrifice. £1,000 Employee Referral Bonus – Know someone amazing? Get rewarded for bringing them on board! Wellbeing Support – Access to Mental Health First Aiders, plus 24/7 online GP services and an Employee Assistance Programme for you and your family. A Great Place to Work – We have a lovely Central London office in Holborn, and offer flexible and remote working arrangements. Join us - let’s prevent disease together.

Closing date 8th February. At Our Future Health, we recognise the importance of having a diverse workforce and ensuring that all candidates, regardless of their background, have equitable access to our application process. We proactively encourage applicants who identify as having a disability, neurodiversity, or long-term health conditions to let us know if they require any reasonable adjustments as part of their application process. If you do require any reasonable adjustments, please email us at talent@ourfuturehealth.org.uk.