At a Glance
- Tasks: Support our Chief Scientific Officer and Executive Leadership Team with high-impact administrative tasks.
- Company: Join Our Future Health, a dynamic organisation focused on health research.
- Benefits: Competitive salary, generous holiday, pension scheme, and wellbeing support.
- Other info: Flexible working arrangements and a supportive team culture await you!
- Why this job: Make a meaningful impact while working closely with senior leaders in a fast-paced environment.
- Qualifications: Experience supporting executives, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 50000 - 50000 £ per year.
At Our Future Health, we're looking for an Executive Assistant to join our team and provide high-impact support to our Chief Scientific Officer and members of our Executive Leadership Team. We're looking for someone who thrives in a fast-moving environment, anticipates needs before they arise, and builds strong relationships across the organisation. You'll be a trusted partner to senior leaders, helping them stay focused on delivering our ambitious mission while ensuring the smooth day-to-day running of executive operations.
Your duties will include:
- Providing proactive diary and inbox management for Executive Leadership Team members, ensuring priorities are managed effectively
- Drafting and responding to correspondence on behalf of executives where appropriate
- Preparing meeting papers, briefings, speaking notes and follow-up documentation
- Tracking actions arising from key meetings and supporting timely delivery of next steps
- Coordinating complex travel arrangements and managing associated expenses
- Acting as a key point of contact for executives, building strong relationships with internal and external stakeholders
- Supporting the planning and delivery of organisational events, leadership meetings and company-wide activities
- Working closely with the Governance team to support Board and committee activity as required
- Providing support to the wider Senior Leadership Team when needed
- Collaborating with the EA team to ensure seamless executive support across the organisation
- Supporting day-to-day office operations, including liaising with building management and suppliers
- Coordinating larger meetings and events, including venue management, logistics, catering and guest communications
- Handling sensitive organisational, governance, commercial and people-related information with absolute discretion and professionalism
Qualifications:
- Experience supporting Directors or Executive-level leaders; experience supporting C-suite executives is highly desirable.
- Strong proficiency in Microsoft Office and digital collaboration tools
- Experience organising large meetings, events and executive-level engagements
- Excellent stakeholder management skills, including handling confidential information appropriately
- Outstanding organisational, planning and time-management capabilities
- Confidence in making decisions independently and knowing when to elevate issues
- Highly proactive and forward-thinking, anticipating needs before they arise
- Collaborative and approachable, building trusted relationships across all levels of the organisation
- Calm, resilient and adaptable when priorities change
- Detail-oriented, with a commitment to delivering high-quality work
Benefits:
- Salary: £50,000.
- Generous Pension Scheme – We invest in your future with employer contributions of up to 12%.
- 30 Days Holiday pro rata + Bank Holidays – Enjoy a generous holiday allowance with the flexibility to take bank holidays when it suits you.
- Enhanced Parental Leave – Supporting you during life’s biggest moments.
- Cycle to Work Scheme – Save 25-39% on a new bike and accessories through salary sacrifice.
- Home & Tech Savings – Get up to 8% off on IKEA and Currys products, spreading the cost over 12 months through salary sacrifice
- £1,000 Employee Referral Bonus – Know someone amazing? Get rewarded for bringing them on board!
- Wellbeing Support – Access to Mental Health First Aiders, plus 24/7 online GP services and an Employee Assistance Programme for you and your family.
- A Great Place to Work – We have a lovely Central London office in Holborn, and offer flexible and remote working arrangements.
Closing date for applications: 9am, 17th June.
At Our Future Health, we recognise the importance of having a diverse workforce and ensuring that all candidates, regardless of their background, have equitable access to our application process. We proactively encourage applicants who identify as having a disability, neurodiversity, or long-term health conditions to let us know if they require any reasonable adjustments as part of their application process. If you do require any reasonable adjustments, please email us at talent@ourfuturehealth.org.uk
Executive Assistant employer: Our Future Health Limited
At Our Future Health, we pride ourselves on being an exceptional employer, offering a dynamic work environment in the heart of Central London. Our supportive culture fosters collaboration and personal growth, with ample opportunities for professional development and a generous benefits package that includes a competitive salary, enhanced parental leave, and a robust pension scheme. Join us to make a meaningful impact while enjoying the flexibility of remote working arrangements and a commitment to employee wellbeing.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Our Future Health on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the company’s mission and values. Show us how your skills align with their goals, especially in supporting the Executive Leadership Team. We love candidates who are genuinely passionate about what we do!
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through! Think about examples from your past roles that demonstrate your organisational skills and ability to manage complex tasks.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression. Plus, it shows us that you’re proactive and detail-oriented, just like we need in an Executive Assistant.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in supporting senior leaders and managing complex tasks, as this will show us you understand what we're looking for.
Showcase Your Skills:We want to see your organisational prowess! Include examples of how you've managed diaries, coordinated travel, or handled sensitive information. This will help us see how you can thrive in our fast-paced environment.
Be Proactive:In your application, demonstrate your proactive nature. Share instances where you anticipated needs before they arose or took initiative in previous roles. This is key for us at Our Future Health!
Apply Through Our Website:Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity with our team.
How to prepare for a job interview at Our Future Health Limited
✨Know Your Executive
Before the interview, do your homework on the Chief Scientific Officer and the Executive Leadership Team. Understand their backgrounds, current projects, and the organisation's mission. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Proactivity
During the interview, highlight examples of how you've anticipated needs in previous roles. Discuss specific instances where your proactive approach made a difference, whether it was managing complex diaries or coordinating travel arrangements seamlessly.
✨Demonstrate Stakeholder Management Skills
Be prepared to discuss how you've built strong relationships with senior stakeholders in the past. Share examples of how you handled sensitive information and maintained professionalism while ensuring effective communication across different levels of an organisation.
✨Emphasise Adaptability and Organisation
In a fast-paced environment, adaptability is key. Talk about how you've successfully managed changing priorities and maintained high-quality work under pressure. Use specific examples to illustrate your outstanding organisational and time-management capabilities.
