At a Glance
- Tasks: Support publishing processes and coordinate peer reviews in a dynamic academic environment.
- Company: Join OUP, a mission-driven organisation advancing global knowledge.
- Benefits: Gain valuable experience, develop skills, and contribute to impactful projects.
- Other info: Collaborative culture with opportunities for professional development and diversity.
- Why this job: Make a difference in academic publishing while learning and growing your career.
- Qualifications: Degree level education and strong communication skills required.
The predicted salary is between 28800 - 43200 £ per year.
Joining OUP as an Editorial Administrator offers the opportunity to play a meaningful role within a mission‑driven organisation dedicated to advancing knowledge worldwide. This role supports the Research & Reference Acquisition team, contributing directly to the smooth running of publishing processes that enable high‑quality academic content to reach global audiences. You will work within a collaborative, cross‑functional environment that values accuracy, efficiency, and strong relationships with authors, editors, reviewers, and internal teams. As part of the Academic Division, you’ll be involved in current and future commissioning projects, digital initiatives, reporting activities, and new product development. This is an excellent role for someone motivated by impactful work, continuous learning, and being part of a team that upholds OUP’s values and publishing excellence.
Opportunity – the ‘what’
In this role, you will provide end‑to‑end commissioning and administrative support across a wide range of publishing activities. Your day‑to‑day work will include:
- Coordinating peer review processes, managing invitations, deadlines, collating reports, and processing payments and gratis copies.
- Issuing standard decline communications for speculative proposals.
- Preparing new‑in‑paperback proposal paperwork, including collating sales data and edition reviews.
- Supporting digital commissioning projects, such as Oxford Intersections, Law Pro, Reference products, and the Audience Editor team—including research, admin tasks, report drafting, article pitch coordination, and contract requests.
- Delivering general acquisitions administrative support, such as preparing reports, arranging product access, processing exam/instructor copy requests, drafting internal documentation, handling payment requests, agenda and calendar management, and liaising with internal departments.
- Supporting Open Access (OA) processes, including updating funding records and OA documentation.
- Managing prize administration for research book awards—coordinating submissions, batching entries, handling payments, and liaising with award committees.
- Ensuring effective internal liaison to maintain seamless information flow across OUP.
- Working accurately within systems and data tools, including SAP and Biblio, troubleshooting system‑related queries, and maintaining precise records.
As the role develops, you may also:
- Draft basic contracts and cover notes.
- Collate and proofread Pub Comm proposals and Delegates’ paperwork.
- Support post‑publication author care and manage queries or corrections.
- Manage permissions queries from translations and rights teams.
- Handle administrative tasks on OUP India systems.
Your work will have a direct impact on the efficiency and quality of commissioning and publishing activities across the Academic Division, contributing to the success of OUP titles globally.
About You
- Educated to degree level or equivalent.
- Excellent written, verbal, and interpersonal communication skills.
- Highly literate and numerate with strong attention to detail.
- Strong organisational, time management, and prioritisation abilities.
- Able to work independently and proactively.
- Excellent proofreading and research skills.
- Computer literate, proficient with MS Office (advanced Excel desirable).
- Aptitude for quickly learning new systems.
- Prior experience in a publishing environment.
- Familiarity with SAP, Biblio, or similar systems.
We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.
Editorial Administrator in Oxford employer: OUP
OUP is an exceptional employer that fosters a collaborative and inclusive work culture, where employees are empowered to contribute to impactful publishing projects that advance knowledge globally. With a strong commitment to professional development, OUP offers numerous opportunities for continuous learning and growth within the Academic Division, making it an ideal place for those passionate about academic publishing and dedicated to excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Editorial Administrator in Oxford
✨Tip Number 1
Network like a pro! Reach out to people in the publishing industry, especially those at OUP. A friendly chat can open doors and give you insights that a job description just can't.
✨Tip Number 2
Prepare for interviews by knowing your stuff! Research OUP’s values and recent projects. Show them you’re not just another candidate but someone who genuinely cares about their mission.
✨Tip Number 3
Practice your communication skills! As an Editorial Administrator, you'll need to liaise with various teams. Role-play common scenarios with a friend to boost your confidence.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team and contributing to OUP’s success.
We think you need these skills to ace Editorial Administrator in Oxford
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Editorial Administrator role. Highlight your relevant experience in publishing and any specific skills that match the job description, like your attention to detail and organisational abilities.
Showcase Your Communication Skills:Since this role involves a lot of coordination and communication, emphasise your written and verbal communication skills. Share examples of how you've effectively liaised with different teams or stakeholders in previous roles.
Be Detail-Oriented:Given the importance of accuracy in this position, demonstrate your attention to detail in your application. Proofread your documents carefully and consider including a brief example of a time when your meticulousness made a difference in your work.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother application process. This way, you can ensure your application reaches the right people and stands out in our system!
How to prepare for a job interview at OUP
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Editorial Administrator. Familiarise yourself with the publishing processes mentioned in the job description, such as peer review coordination and digital commissioning projects. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Communication Skills
Since this role involves liaising with various stakeholders, be prepared to discuss your communication style. Think of examples where you've successfully managed relationships or resolved conflicts. Highlight your written and verbal skills, as these are crucial for drafting proposals and handling queries.
✨Demonstrate Attention to Detail
Given the emphasis on accuracy in the job description, come ready to discuss how you ensure precision in your work. You might want to share specific instances where your attention to detail made a difference, whether in proofreading documents or managing data within systems like SAP or Biblio.
✨Prepare Questions About the Team and Projects
Interviews are a two-way street, so prepare thoughtful questions about the Research & Reference Acquisition team and ongoing projects. This shows your genuine interest in the role and helps you assess if the company culture aligns with your values, especially regarding collaboration and continuous learning.
