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For Companies At a Glance
- Tasks: Assist with festival operations, logistics, and office administration for Bluesfest and CityFolk.
- Company: Join Ottawa Festivals, a vibrant non-profit dedicated to community events.
- Benefits: Earn $704 per week, enjoy a hybrid work environment, and gain valuable experience.
- Why this job: Be part of exciting festivals and make a real impact in the community.
- Qualifications: Strong organisational skills, creativity, and proficiency in MS Office & Google Apps required.
- Other info: Great opportunity for entry-level candidates looking to grow in a dynamic environment.
About The Role
Desired Contract Length: 26 Weeks
Start Date: January 19, 2026
End Date: Initial term approved to the Province of Ontario’s current fiscal year end, March 27, 2026. Additional weeks, ending July 24, 2026 is pending the approval of Ottawa Festivals’ fiscal year (2026-2027) JCP program annual agreement.
Work Schedule: Full Time - 4 business days (32 hours per week)
Location: Hybrid: Virtual and Westboro office
Job Summary: Reporting to and working under the direction of the Director of Operations and the Site Operations Manager, the Site Operations Assistant is responsible for assisting with festival operational issues, logistical needs, and office administration.
The Opportunity:
- Responsible for assisting with ordering on-site supplies such as motorized vehicles, beverages, etc.
- Review the current and help prepare the Emergency Preparedness Plan for the current festival year.
- Work with the signage and graphics team to prepare the festival site for all necessary signage.
- The retrieval and submission of PSPC Health and Safety documents as needed.
- Assist with setting up the on-site administrative office, logistical and operational aspects of the festival site.
- Responsible for assisting with vendor paperwork, contract review, collecting/applying payments in the vendor database.
- Assist with coordinating vendor logistics/setup and other logistics needs onsite as assigned.
- Responsible for acting as liaison for food concessionaires, craft artisans and vendors when needed.
- Work closely with suppliers and sponsors to ensure that contractual obligations are being met.
- Post-festival: ensure payments are received and tracking is completed for 2026 season.
- Respond to phone and email general inquiries about the festival and redirect/escalate to other staff when applicable.
- Consistently provide knowledgeable, empathetic service to patrons via walk-in, phone, email, or other forms of contact.
Skills And Qualifications Required:
- Strong organizational skills and ability to prioritize; proven success multi-tasking in a high pressure environment.
- Proven ability to think creatively and strategically.
- Working knowledge of POS systems; advanced knowledge of MS Office & Google Apps.
- Ability to work independently as well as within a team; excellent written and oral communication skills; French is an asset.
Additional Qualifications Required:
Candidate eligibility for JCP is determined according to the following criteria:
- An unemployed job seeker or those employed less than 20 hours per week.
- A resident living in Ontario who is legally authorized to work in Canada.
- Meet at least 1 of the following criteria:
- Has an established Employment Insurance (EI) benefit period.
- Previously established an EI benefit period that has ended within the previous 60 months.
- Paid employee EI premiums (e.g. Box 18 on the T4) in at least 3 of the last 10 years while earnings have been at least $2000 in each of those years.
NOTE: Persons currently enrolled in full-time academic studies are not eligible for consideration. Those who qualify to establish an Employment Insurance (EI) claim must do so prior to being considered for JCP participation.
Remuneration: $704 (gross) per week paid biweekly by the Province of Ontario (average hourly rate: $22.00 based on 4 days/32 hours)
What’s Next: Apply to jobs@ottawafestivals.ca. Please note, only selected candidates who meet the JCP eligibility criteria will be contacted for an interview. To learn more about the JCP program, please visit: http://www.ottawafestivals.ca/jobs.
Ottawa Festivals welcomes and encourages applications from all eligible individuals. We are recruiting for a current vacancy in JCP but this process may also be used to fill future JCP opportunities over the next 6 months. The Ottawa Bluesfest is committed to building an inclusive workforce reflecting the demographics of a Canadian society. The organization has also developed policies and procedures in order to ensure a barrier-free selection process and workplace.
BA1 – Site Operations Admin Assistant – Bluesfest and CityFolk in Churchill employer: Ottawa Festival Network
Contact Detail:
Ottawa Festival Network Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land BA1 – Site Operations Admin Assistant – Bluesfest and CityFolk in Churchill
✨Tip Number 1
Get to know the company! Research Bluesfest and CityFolk, their values, and what they stand for. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or past employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the Site Operations Admin Assistant role. You never know who might give you a leg up!
✨Tip Number 3
Prepare for the interview by practising common questions related to site operations and administration. Think about how your skills can help with logistical needs and vendor coordination. We want to see you shine!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about the opportunity. Let’s get you that interview!
We think you need these skills to ace BA1 – Site Operations Admin Assistant – Bluesfest and CityFolk in Churchill
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Site Operations Admin Assistant. We want to see how you can contribute to our festival operations!
Show Off Your Organisational Skills: Since this role requires strong organisational abilities, give examples in your application that demonstrate your knack for multitasking and prioritising tasks effectively. We love a candidate who can juggle multiple responsibilities!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use straightforward language and avoid jargon. We appreciate a well-structured application that’s easy to read!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way to ensure we receive your details and can consider you for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Ottawa Festival Network
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Site Operations Admin Assistant. Familiarise yourself with the job description and think about how your skills align with the tasks, like managing vendor logistics or preparing emergency plans.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, be ready to discuss specific examples from your past experiences where you successfully managed multiple tasks under pressure. Highlight any relevant tools or systems you've used, especially MS Office and Google Apps.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills in real-life scenarios. Think about how you would handle logistical challenges at a festival or manage vendor relationships. Practising these scenarios can help you articulate your thought process clearly.
✨Demonstrate Your Communication Skills
As you'll be liaising with various stakeholders, it's crucial to show off your communication skills. Prepare to discuss how you've effectively communicated with team members, vendors, or patrons in the past, and consider how you can convey empathy and professionalism in your responses.
