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- Tasks: Manage and organise contract documents for major projects in a dynamic team.
- Company: Join Otis, a global leader in elevators and escalators.
- Benefits: Competitive salary, career progression, and educational assistance.
- Why this job: Be part of innovative projects that impact iconic landmarks worldwide.
- Qualifications: Strong admin skills, IT proficiency, and attention to detail required.
- Other info: Flexible work environment with opportunities for growth and development.
The predicted salary is between 36000 - 60000 £ per year.
Otis is now seeking to recruit a Document Controller to take responsibility for the collation, distribution, and retrieval of contract documents for the Major Projects Installation team.
Day-to-day responsibilities include:
- Uploading and downloading of various documents and drawings via email and specific customer portals such as Asite, 4P, Aconex
- Checking that project document protocols are being followed correctly for all uploads
- Distribution of drawings and other documents internally
- Liaison with client and vendor document controllers to ensure quality standards are met
- Compilation and maintenance of project files
- Collation of the technical library throughout the life of the contracts
- Work with the quality manager to ensure that documents used are aligned with our documented processes
- Owning the design registers and maintaining their accuracy
- Completing Pre-Qualification Questionnaires and Certificates for Major Projects
- Creating and sending Site Fixing Folders
- Maintenance of Department Sharepoint
- Other project administration tasks as needed
To be successful in this role you will have the following skills/experience:
- Strong administrative or archivist background.
- Strong IT skills including MS Word, Excel (including using macros) and SharePoint
- Basic knowledge of RFI/ EWN /NCE (Knowledge of contractual implications of document control)
- Knowledge of Electronic Document Systems (EDMS)
- Experience of Commercial document control portals such as Asite/ 4P / Aconex/ eB/ BC
- Excellent attention to detail
- Be highly flexible and adaptable to constantly changing requirements and priorities
- Able to follow Standard Work documentation precisely
- Able to commute as needed to construction sites in central London and infrequently across the country.
What can we offer you?
- Strong remuneration package
- A real commitment to career progression with access to funded study schemes such as our industry leading Employee Scholarship Program and Educational Assistance Scheme
- A culture which encourages innovative ideas and appreciates our talent is the key to our success
Otis is the world's leading elevator and escalator manufacturing, installation, and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide, the industry's largest Service portfolio.
We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company. When you join Otis, you become part of an innovative global industry leader with a resilient business model.
We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.
If you would like to learn more about environmental, social and governance (ESG) at Otis click here.
Become a part of the Otis team and help us #Buildwhatsnext!
Otis is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law.
Document Controller - Major Projects in Brentford employer: Otis
Contact Detail:
Otis Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller - Major Projects in Brentford
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values, and think about how your skills align with what they need. This will help you stand out as a candidate who truly gets them.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive and engaged with our brand.
We think you need these skills to ace Document Controller - Major Projects in Brentford
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Document Controller role. Highlight your experience with document control systems and any relevant software like SharePoint or Aconex. We want to see how your skills match what we're looking for!
Show Off Your Attention to Detail: As a Document Controller, attention to detail is key! Use your application to demonstrate how you've successfully managed documents in the past. Maybe share a specific example where your meticulousness made a difference.
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and avoid jargon unless it's relevant to the role. We appreciate a well-structured application that gets straight to the point!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role right there!
How to prepare for a job interview at Otis
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling as a Document Controller. Understand the protocols for uploading and downloading documents, especially on platforms like Asite and Aconex. This will show your potential employer that you’re ready to hit the ground running.
✨Showcase Your IT Skills
Be prepared to discuss your experience with MS Word, Excel, and SharePoint. Highlight any specific projects where you've used macros or managed document control systems. This is crucial since strong IT skills are a key requirement for the role.
✨Attention to Detail is Key
During the interview, provide examples of how your attention to detail has positively impacted your previous work. Whether it’s ensuring compliance with document protocols or maintaining accurate design registers, demonstrating this skill can set you apart from other candidates.
✨Adaptability Matters
The job requires flexibility in dealing with changing priorities. Be ready to share instances where you successfully adapted to new challenges or requirements in your past roles. This will reassure the interviewers that you can thrive in a dynamic environment.
