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- Tasks: Manage and organise contract documents for major projects, ensuring quality and compliance.
- Company: Join Otis, a leader in innovative solutions with a focus on teamwork.
- Benefits: Strong salary, career progression, funded study schemes, and a supportive culture.
- Why this job: Be part of exciting projects and contribute to building the future.
- Qualifications: Strong admin skills, IT proficiency, and attention to detail required.
- Other info: Flexible work environment with opportunities for growth and development.
The predicted salary is between 36000 - 60000 £ per year.
Otis is now seeking to recruit a Document Controller to take responsibility for the collation, distribution, and retrieval of contract documents for the Major Projects Installation team. Day-to-day responsibilities include:
- Uploading and downloading of various documents and drawings via email and specific customer portals such as Asite, 4P, Aconex
- Checking that project document protocols are being followed correctly for all uploads
- Distribution of drawings and other documents internally
- Liaison with client and vendor document controllers to ensure quality standards are met
- Compilation and maintenance of project files
- Collation of the technical library throughout the life of the contracts
- Work with the quality manager to ensure that documents used are aligned with our documented processes
- Owning the design registers and maintaining their accuracy
- Completing Pre-Qualification Questionnaires and Certificates for Major Projects
- Creating and sending Site Fixing Folders
- Maintenance of Department Sharepoint
- Other project administration tasks as needed
To be successful in this role you will have the following skills/experience:
- Strong administrative or archivist background.
- Strong IT skills including MS Word, Excel (including using macros) and SharePoint
- Basic knowledge of RFI/ EWN /NCE (Knowledge of contractual implications of document control)
- Knowledge of Electronic Document Systems (EDMS)
- Experience of Commercial document control portals such as Asite/ 4P / Aconex/ eB/ BC
- Excellent attention to detail
- Be highly flexible and adaptable to constantly changing requirements and priorities
- Able to follow Standard Work documentation precisely
- To able to commute as needed to construction sites in central London and infrequently across the country.
What can we offer you?
- Strong remuneration package
- A real commitment to career progression with access to funded study schemes such as our industry leading Employee Scholarship Program and Educational Assistance Scheme
- A culture which encourages innovative ideas and appreciates our talent is the key to our success
Apply today to join us and build what’s next.
Locations
Document Controller in Brentford, London employer: Otis
Contact Detail:
Otis Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Brentford, London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values so you can tailor your answers to show how you fit right in with their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Document Controller in Brentford, London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your administrative skills and experience with document control systems like Asite or Aconex. We want to see how your background aligns with what we're looking for!
Show Off Your IT Skills: Since strong IT skills are a must, don’t forget to mention your proficiency in MS Word, Excel, and SharePoint. If you've used macros or have experience with Electronic Document Systems, let us know – it’ll make you stand out!
Be Detail-Oriented: Attention to detail is key in this role. When writing your application, make sure to showcase examples where your meticulous nature has helped in previous jobs. We love candidates who can follow protocols precisely!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Don’t miss out on the chance to join our team!
How to prepare for a job interview at Otis
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling, like contract documents and technical libraries. Understanding the specifics of document control protocols will show that you're serious about the role.
✨Show Off Your IT Skills
Be ready to discuss your experience with MS Word, Excel, and SharePoint. If you’ve used commercial document control portals like Asite or Aconex, mention specific examples of how you’ve navigated these systems effectively.
✨Attention to Detail is Key
Prepare to demonstrate your attention to detail. You might be asked to review a sample document or identify errors in a mock scenario, so practice being meticulous in your approach.
✨Flexibility and Adaptability
Expect questions about how you handle changing priorities. Think of examples from your past where you successfully adapted to new requirements or challenges, as this role demands a high level of flexibility.
