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- Tasks: Manage and organise contract documents for the Infrastructure team with precision.
- Company: Join Otis, a global leader in elevators and escalators, committed to innovation and safety.
- Benefits: Strong salary, career progression, funded study schemes, and a supportive work culture.
- Other info: Dynamic role with opportunities for growth and learning in a fast-paced environment.
- Why this job: Be part of a diverse team making a real impact in iconic projects worldwide.
- Qualifications: Strong admin skills, IT proficiency, and attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
Would you like to join a truly international, talent driven company that values Safety, Ethics, Quality, Innovation and Employee Opportunity? Otis is now seeking to recruit a Document Controller to take responsibility for the collation, distribution, and retrieval of contract documents for the Infrastructure team.
Day-to-day responsibilities include:
- Uploading and downloading of various documents and drawings via email and specific customer portals such as Asite, 4P, Aconex
- Checking that project document protocols are being followed correctly for all uploads
- Distribution of drawings and other documents internally
- Liaison with client and vendor document controllers to ensure quality standards are met
- Compilation and maintenance of project files
- Collation of the technical library throughout the life of the contracts
- Work with the quality manager to ensure that documents used are aligned with our documented processes
- Owning the design registers and maintaining their accuracy
- Completing Pre-Qualification Questionnaires and Certificates for Major Projects
- Creating and sending Site Fixing Folders
- Maintenance of Department SharePoint
- Other project administration tasks as needed
To be successful in this role you will have the following skills/experience:
- Strong administrative or archivist background.
- Strong IT skills including MS Word, Excel (including using macros) and SharePoint
- Basic knowledge of RFI/EWN/NCE (Knowledge of contractual implications of document control)
- Knowledge of Electronic Document Systems (EDMS)
- Experience of Commercial document control portals such as Asite/4P/Aconex/eB/BC
- Excellent attention to detail
- Be highly flexible and adaptable to constantly changing requirements and priorities
- Able to follow Standard Work documentation precisely
- Able to commute as needed to construction sites in central London and infrequently across the country.
What can we offer you?
- Strong remuneration package
- A real commitment to career progression with access to funded study schemes such as our industry leading Employee Scholarship Program and Educational Assistance Scheme
- A culture which encourages innovative ideas and appreciates our talent is the key to our success
Apply today to join us and build what's next!
Document Controller in Acton employer: Otis
Contact Detail:
Otis Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Acton
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values, especially around Safety, Ethics, and Quality, so you can show how you align with them during your chat.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about joining our team!
We think you need these skills to ace Document Controller in Acton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your administrative skills and experience with document control systems like Asite or Aconex. We want to see how your background aligns with our needs!
Showcase Your IT Skills: Since strong IT skills are a must, don’t forget to mention your proficiency in MS Word, Excel, and SharePoint. If you’ve used macros or have experience with electronic document systems, let us know!
Attention to Detail is Key: We value attention to detail, so make sure your application is free from typos and errors. This is your chance to show us that you can follow protocols precisely, just like you would in the role.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of it. Plus, you’ll get all the latest updates directly from us!
How to prepare for a job interview at Otis
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and the specific systems mentioned in the job description, like Asite and Aconex. Being able to discuss these tools confidently will show that you're prepared and understand the role.
✨Showcase Your Attention to Detail
Since this role requires excellent attention to detail, prepare examples from your past experiences where you successfully managed documents or projects with precision. Highlight any instances where your meticulousness made a significant impact.
✨Be Ready for Technical Questions
Expect questions about your IT skills, especially regarding MS Word, Excel, and SharePoint. Brush up on using macros in Excel and be ready to explain how you've used these tools in previous roles to manage documents effectively.
✨Demonstrate Flexibility and Adaptability
The job mentions the need for flexibility in changing requirements. Think of examples where you've had to adapt quickly to new situations or priorities in your work. This will help illustrate that you can thrive in a dynamic environment.