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- Tasks: Manage and organise important project documents for our Infrastructure team.
- Company: Join Otis, a global leader that values safety, ethics, and innovation.
- Benefits: Enjoy competitive pay, diverse opportunities, and a supportive work environment.
- Why this job: Be part of a dynamic team making a real impact in the construction industry.
- Qualifications: Strong admin skills, IT proficiency, and attention to detail required.
- Other info: Flexible work environment with opportunities for growth and development.
The predicted salary is between 30000 - 40000 £ per year.
Would you like to join a truly international, talent-driven company that values Safety, Ethics, Quality, Innovation and Employee Opportunity? Otis is now seeking a Document Controller to take responsibility for the collation, distribution, and retrieval of contract documents for the Infrastructure team.
Responsibilities
- Uploading and downloading of various documents and drawings via email and specific customer portals such as Asite, 4P, Aconex
- Checking that project document protocols are being followed correctly for all uploads
- Distribution of drawings and other documents internally
- Liaison with client and vendor document controllers to ensure quality standards are met
- Compilation and maintenance of project files
- Collation of the technical library throughout the life of the contracts
- Work with the quality manager to ensure that documents used are aligned with our documented processes
- Owning the design registers and maintaining their accuracy
- Completing Pre-Qualification Questionnaires and Certificates for Major Projects
- Creating and sending Site Fixing Folders
- Maintenance of Department Sharepoint
- Other project administration tasks as needed
Qualifications
- Strong administrative or archivist background.
- Strong IT skills including MS Word, Excel (including using macros) and SharePoint
- Basic knowledge of RFI/ EWN /NCE (knowledge of contractual implications of document control)
- Knowledge of Electronic Document Systems (EDMS)
- Experience of commercial document control portals such as Asite, 4P, Aconex, eB, BC
- Excellent attention to detail
- Highly flexible and adaptable to constantly changing requirements and priorities
- Able to follow Standard Work documentation precisely
- Able to commute as needed to construction sites in central London and infrequently across the country.
Otis is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law.
To request an accommodation in completing an employment application due to a special need or a disability, please contact us at careers@otis.com.
Document Controller employer: OTIS LIMITED
Contact Detail:
OTIS LIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at Otis or similar companies. A friendly chat can open doors and give you insider info on what they're really looking for.
✨Tip Number 2
Prepare for interviews by practising common questions related to document control. Think about your past experiences and how they align with the responsibilities listed in the job description. We want you to shine!
✨Tip Number 3
Show off your tech skills! Familiarise yourself with the specific document control portals mentioned, like Asite and Aconex. Being able to talk confidently about these tools will definitely impress the hiring team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're serious about joining our awesome team at Otis.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your administrative skills and experience with document control systems like Asite or Aconex. We want to see how your background aligns with our needs!
Show Off Your IT Skills: Since strong IT skills are a must, don’t forget to mention your proficiency in MS Word, Excel, and SharePoint. If you’ve used macros or have experience with Electronic Document Systems, let us know – it’ll make you stand out!
Attention to Detail is Key: We’re looking for someone with excellent attention to detail. In your application, provide examples of how you've ensured quality standards in previous roles. This will show us you can handle the responsibilities of the position.
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it reaches the right people!
How to prepare for a job interview at OTIS LIMITED
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling, like contracts and technical drawings. Understanding the specifics of document control systems such as Asite or Aconex will show that you're prepared and serious about the role.
✨Showcase Your IT Skills
Be ready to discuss your experience with MS Word, Excel, and SharePoint. If you have examples of how you've used macros or managed document protocols in previous roles, share those! It’ll demonstrate your technical proficiency.
✨Attention to Detail is Key
Prepare to highlight instances where your attention to detail made a difference in your work. Whether it was catching an error in a document or ensuring compliance with project protocols, these examples will illustrate your fit for the role.
✨Flexibility and Adaptability
Expect questions about how you handle changing priorities. Think of specific situations where you successfully adapted to new requirements or challenges. This will show that you can thrive in a dynamic environment like Otis.