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- Tasks: Manage and organise project documents for our Major Projects Installation team.
- Company: Join Otis, a leader in innovative lift solutions with a supportive culture.
- Benefits: Strong pay, career progression, and access to funded study schemes.
- Why this job: Be part of exciting projects and make a real impact in a dynamic environment.
- Qualifications: Strong admin skills, IT proficiency, and attention to detail required.
- Other info: Flexible work environment with opportunities for growth and innovation.
The predicted salary is between 36000 - 60000 £ per year.
Otis is now seeking a Document Controller to take responsibility for the collation, distribution, and retrieval of contract documents for the Major Projects Installation team.
Responsibilities
- Upload and download various documents and drawings via email and specific customer portals such as Asite, 4P, Aconex.
- Check that project document protocols are being followed correctly for all uploads.
- Distribute drawings and other documents internally.
- Liaison with client and vendor document controllers to ensure quality standards are met.
- Compile and maintain project files.
- Collate the technical library throughout the life of the contracts.
- Work with the quality manager to ensure that documents used are aligned with our documented processes.
- Own the design registers and maintain their accuracy.
- Complete Pre‑Qualification Questionnaires and Certificates for Major Projects.
- Create and send Site Fixing Folders.
- Maintain the Department SharePoint.
- Other project administration tasks as needed.
- Can commute to construction sites in central London and infrequently across the country.
Qualifications
- Strong administrative or archivist background.
- Strong IT skills including MS Word, Excel (including using macros) and SharePoint.
- Basic knowledge of RFI/EWN/NCE (knowledge of contractual implications of document control).
- Knowledge of Electronic Document Systems (EDMS).
- Experience of commercial document control portals such as Asite, 4P, Aconex, eB/BC.
- Excellent attention to detail.
- High flexibility and adaptability to constantly changing requirements and priorities.
- Able to follow Standard Work documentation precisely.
Benefits
- Strong remuneration package.
- Real commitment to career progression with access to funded study schemes such as our industry leading Employee Scholarship Program and Educational Assistance Scheme.
- A culture which encourages innovative ideas and appreciates our talent.
Document Controller - Major Projects in City of Westminster employer: OTIS LIMITED
Contact Detail:
OTIS LIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller - Major Projects in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at Otis or similar companies. A friendly chat can sometimes lead to job opportunities that aren't even advertised.
✨Tip Number 2
Prepare for interviews by practising common questions related to document control and project management. We recommend using the STAR method to structure your answers – it helps you showcase your skills effectively!
✨Tip Number 3
Show off your tech skills! Familiarise yourself with the specific document control portals mentioned in the job description, like Asite and Aconex. Being able to talk about your experience with these tools can really set you apart.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Document Controller - Major Projects in City of Westminster
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your administrative skills and experience with document control systems like Asite or Aconex. We want to see how your background fits perfectly with what we're looking for!
Showcase Your IT Skills: Since strong IT skills are a must, don’t forget to mention your proficiency in MS Word, Excel, and SharePoint. If you've used macros or have experience with Electronic Document Systems, let us know! We love tech-savvy candidates.
Attention to Detail is Key: In your application, emphasise your attention to detail. Give examples of how you've ensured quality standards in previous roles. We’re all about precision here at StudySmarter, and we want to see that you are too!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at OTIS LIMITED
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and the specific tools mentioned in the job description, like Asite and Aconex. Being able to discuss your experience with these platforms will show that you're ready to hit the ground running.
✨Showcase Your Attention to Detail
Since this role requires excellent attention to detail, prepare examples from your past work where you successfully managed documents or projects with precision. Highlight any instances where your meticulousness made a significant impact.
✨Understand the Protocols
Familiarise yourself with project document protocols and be ready to discuss how you've adhered to them in previous roles. This will demonstrate your understanding of the importance of compliance in document control.
✨Ask Insightful Questions
Prepare thoughtful questions about the Major Projects Installation team and their document management processes. This shows your genuine interest in the role and helps you assess if the company culture aligns with your career goals.
