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- Tasks: Manage and organise project documents while ensuring quality standards are met.
- Company: Join Otis, a leader in innovative solutions with a supportive culture.
- Benefits: Strong pay, career progression, and funded study schemes for your growth.
- Other info: Flexible work environment with opportunities to commute to exciting construction sites.
- Why this job: Be part of a dynamic team that values your ideas and talents.
- Qualifications: Strong admin skills, IT proficiency, and attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
Location: Otis London, 96 Great Suffolk Street, Southwark, London, SE1 0BE
Responsibilities
- Uploading and downloading of various documents and drawings via email and specific customer portals such as Asite, 4P, Aconex
- Checking that project document protocols are being followed correctly for all uploads
- Distribution of drawings and other documents internally
- Liaison with client and vendor document controllers to ensure quality standards are met
- Compilation and maintenance of project files
- Collation of the technical library throughout the life of the contracts
- Work with the quality manager to ensure that documents used are aligned with our documented processes
- Owning the design registers and maintaining their accuracy
- Completing Pre‑Qualification Questionnaires and Certificates for Major Projects
- Creating and sending Site Fixing Folders
- Maintenance of Department SharePoint
- Other project administration tasks as needed
Skills / Experience
- Strong administrative or archivist background
- Strong IT skills including MS Word, Excel (including using macros) and SharePoint
- Basic knowledge of RFI/ EWN /NCE (knowledge of contractual implications of document control)
- Knowledge of Electronic Document Systems (EDMS)
- Experience of Commercial document control portals such as Asite/ 4P / Aconex/ eB/ BC
- Excellent attention to detail
- Be highly flexible and adaptable to constantly changing requirements and priorities
- Able to follow Standard Work documentation precisely
- To be able to commute as needed to construction sites in central London and infrequently across the country
Benefits
- Strong remuneration package
- A real commitment to career progression with access to funded study schemes such as our industry leading Employee Scholarship Program and Educational Assistance Scheme
- A culture which encourages innovative ideas and appreciates our talent is the key to our success
Apply today to join us and build what’s next!
Otis is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law.
To request an accommodation in completing an employment application due to a special need or a disability, please contact us at.
Document Controller in London employer: Otis Elevator Company
Contact Detail:
Otis Elevator Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their document control processes and be ready to discuss how your skills align with their needs. Confidence is key!
✨Tip Number 3
Showcase your tech skills! Be ready to demonstrate your proficiency with tools like SharePoint and document control portals during interviews. Highlight any experience you have with MS Word and Excel too.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining our team at Otis. Don’t miss out on this opportunity!
We think you need these skills to ace Document Controller in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your administrative skills and experience with document control systems like Asite or Aconex. We want to see how your background aligns with what we're looking for!
Show Off Your IT Skills: Since strong IT skills are a must, don’t forget to mention your proficiency in MS Word, Excel, and SharePoint. If you've used macros or have experience with Electronic Document Systems, let us know – it’ll definitely catch our eye!
Attention to Detail is Key: We’re all about precision here at StudySmarter. Make sure your application is free from typos and errors. Show us that you can follow protocols and maintain quality standards by presenting a polished application.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Otis Elevator Company
✨Know Your Document Control Systems
Familiarise yourself with the specific document control portals mentioned in the job description, like Asite and Aconex. Be ready to discuss your experience with these systems and how you've used them in past roles.
✨Showcase Your Attention to Detail
Prepare examples that highlight your attention to detail, especially in document management. You might want to share a story where your meticulousness prevented a potential issue or improved a process.
✨Understand the Importance of Protocols
Brush up on project document protocols and be prepared to explain why they matter. This shows you understand the role's responsibilities and are committed to maintaining quality standards.
✨Be Ready for Flexibility Questions
Since the role requires adaptability, think of instances where you've successfully navigated changing priorities. Highlight your ability to stay organised and effective under pressure.