At a Glance
- Tasks: Manage and organise project documents for major installations, ensuring quality and compliance.
- Company: Join Otis, a global leader in elevators and escalators with a commitment to innovation.
- Benefits: Enjoy competitive pay, career progression, and access to funded study schemes.
- Other info: Flexible work environment with opportunities for growth and development.
- Why this job: Be part of a diverse team making an impact on iconic projects worldwide.
- Qualifications: Strong admin skills, IT proficiency, and attention to detail required.
The predicted salary is between 28800 - 43200 £ per year.
Otis is now seeking to recruit a Document Controller to take responsibility for the collation, distribution, and retrieval of contract documents for the Major Projects Installation team.
Day-to-day responsibilities include:
- Uploading and downloading of various documents and drawings via email and specific customer portals such as Asite, 4P, Aconex
- Checking that project document protocols are being followed correctly for all uploads
- Distribution of drawings and other documents internally
- Liaison with client and vendor document controllers to ensure quality standards are met
- Compilation and maintenance of project files
- Collation of the technical library throughout the life of the contracts
- Work with the quality manager to ensure that documents used are aligned with our documented processes
- Owning the design registers and maintaining their accuracy
- Completing Pre-Qualification Questionnaires and Certificates for Major Projects
- Creating and sending Site Fixing Folders
- Maintenance of Department Sharepoint
- Other project administration tasks as needed
To be successful in this role you will have the following skills/experience:
- Strong administrative or archivist background.
- Strong IT skills including MS Word, Excel (including using macros) and SharePoint
- Basic knowledge of RFI/ EWN /NCE (Knowledge of contractual implications of document control)
- Knowledge of Electronic Document Systems (EDMS)
- Experience of Commercial document control portals such as Asite/ 4P / Aconex/ eB/ BC
- Excellent attention to detail
- Be highly flexible and adaptable to constantly changing requirements and priorities
- Able to follow Standard Work documentation precisely
- To able to commute as needed to construction sites in central London and infrequently across the country.
Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide, the industry's largest Service portfolio.
When you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge.
We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.
If you would like to learn more about environmental, social and governance (ESG) at Otis, please contact us.
Become a part of the Otis team and help us #Buildwhatsnext!
Document Controller - Major Projects employer: Otis Elevator Co.
Otis is an exceptional employer, offering a dynamic work culture that prioritises innovation and employee development. Located in the vibrant Brentford area, employees benefit from a strong remuneration package, flexible working arrangements, and access to our renowned Employee Scholarship Program, which supports career progression through funded study schemes. Join a diverse team committed to safety, ethics, and quality, where your contributions are valued and you can thrive in a global industry leader.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller - Major Projects
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values, so you can show how you fit into their team. Practice common interview questions to boost your confidence!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can make a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about joining our team at Otis.
We think you need these skills to ace Document Controller - Major Projects
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your administrative skills and experience with document control systems like Asite or Aconex. We want to see how your background aligns with our needs!
Show Off Your IT Skills:Since strong IT skills are a must, don’t forget to mention your proficiency in MS Word, Excel, and SharePoint. If you’ve used macros or have experience with Electronic Document Systems, let us know!
Attention to Detail is Key:We’re looking for someone with excellent attention to detail. Use your application to demonstrate this by ensuring there are no typos or errors. A polished application shows us you can maintain high standards!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it reaches the right people!
How to prepare for a job interview at Otis Elevator Co.
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling as a Document Controller. Understand the protocols for uploading and downloading documents, especially on platforms like Asite and Aconex. This will show your potential employer that you’re ready to hit the ground running.
✨Showcase Your IT Skills
Be prepared to discuss your proficiency in MS Word, Excel, and SharePoint. Consider bringing examples of how you've used macros or managed document control systems in previous roles. This will demonstrate your technical capabilities and attention to detail.
✨Understand the Role's Requirements
Review the job description thoroughly and be ready to explain how your experience aligns with the responsibilities listed. Highlight your adaptability and flexibility, as these are key traits for managing changing priorities in major projects.
✨Prepare Questions
Think of insightful questions to ask during the interview. Inquire about the team dynamics, the types of projects you’ll be working on, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
