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- Tasks: Manage and organise contract documents for the Infrastructure team in a dynamic environment.
- Company: Join Otis, a global leader in elevators and escalators with a commitment to innovation.
- Benefits: Enjoy a strong salary, career progression, and access to funded study schemes.
- Why this job: Be part of a diverse team making a real impact on iconic projects worldwide.
- Qualifications: Strong admin skills, IT proficiency, and attention to detail are essential.
- Other info: Flexible working with opportunities for growth and development in a supportive culture.
The predicted salary is between 28800 - 43200 £ per year.
Otis is now seeking to recruit a Document Controller to take responsibility for the collation, distribution, and retrieval of contract documents for the Infrastructure team.
Day-to-day responsibilities include:
- Uploading and downloading of various documents and drawings via email and specific customer portals such as Asite, 4P, Aconex
- Checking that project document protocols are being followed correctly for all uploads
- Distribution of drawings and other documents internally
- Liaison with client and vendor document controllers to ensure quality standards are met
- Compilation and maintenance of project files
- Collation of the technical library throughout the life of the contracts
- Work with the quality manager to ensure that documents used are aligned with our documented processes
- Owning the design registers and maintaining their accuracy
- Completing Pre-Qualification Questionnaires and Certificates for Major Projects
- Creating and sending Site Fixing Folders
- Maintenance of Department Sharepoint
- Other project administration tasks as needed
To be successful in this role you will have the following skills/experience:
- Strong administrative or archivist background.
- Strong IT skills including MS Word, Excel (including using macros) and SharePoint
- Basic knowledge of RFI/ EWN /NCE (Knowledge of contractual implications of document control)
- Knowledge of Electronic Document Systems (EDMS)
- Experience of Commercial document control portals such as Asite/ 4P / Aconex/ eB/ BC
- Excellent attention to detail
- Be highly flexible and adaptable to constantly changing requirements and priorities
- Able to follow Standard Work documentation precisely
- To be able to commute as needed to construction sites in central London and infrequently across the country.
Otis offers a strong remuneration package and a real commitment to career progression with access to funded study schemes such as our industry leading Employee Scholarship Program and Educational Assistance Scheme. We encourage innovative ideas and appreciate our talent as the key to our success.
If you would like to learn more about environmental, social and governance (ESG) at Otis, please click here.
Become a part of the Otis team and help us #Buildwhatsnext!
Document Controller employer: Otis Elevator Co.
Contact Detail:
Otis Elevator Co. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. Practise common interview questions and have your own questions ready to show your interest.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. It shows your enthusiasm and professionalism, which are key traits for a Document Controller.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your administrative skills and experience with document control systems like Asite or Aconex. We want to see how your background aligns with our needs!
Showcase Your IT Skills: Since strong IT skills are a must, don’t forget to mention your proficiency in MS Word, Excel, and SharePoint. If you’ve used macros or any electronic document systems, let us know – it’ll make you stand out!
Attention to Detail is Key: In this role, attention to detail is crucial. Use your application to demonstrate how you've successfully managed documents or projects in the past. We love seeing examples of your meticulous work!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Otis Elevator Co.
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling as a Document Controller. Understand the protocols for uploading and downloading documents, and be ready to discuss your experience with systems like Asite or Aconex.
✨Showcase Your IT Skills
Be prepared to demonstrate your proficiency in MS Word, Excel, and SharePoint during the interview. You might be asked about specific functions or features, so brush up on using macros and document management tools.
✨Attention to Detail is Key
Highlight your attention to detail by sharing examples from your past work where accuracy was crucial. Discuss how you ensure quality standards are met when liaising with clients and vendors.
✨Flexibility and Adaptability
The role requires adapting to changing priorities, so be ready to discuss how you've successfully managed shifting demands in previous positions. Share specific instances where your flexibility made a positive impact.