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- Tasks: Manage and organise contract documents for major projects, ensuring quality and compliance.
- Company: Join Otis, a global leader in elevators and escalators with a commitment to innovation.
- Benefits: Strong salary, career progression, funded study schemes, and a supportive culture.
- Why this job: Be part of a diverse team making an impact on iconic projects worldwide.
- Qualifications: Strong admin skills, IT proficiency, and attention to detail required.
- Other info: Dynamic work environment with opportunities for growth and development.
The predicted salary is between 36000 - 60000 £ per year.
Otis is now seeking to recruit a Document Controller to take responsibility for the collation, distribution, and retrieval of contract documents for the Major Projects Installation team.
Day-to-day responsibilities include:
- Uploading and downloading of various documents and drawings via email and specific customer portals such as Asite, 4P, Aconex
- Checking that project document protocols are being followed correctly for all uploads
- Distribution of drawings and other documents internally
- Liaison with client and vendor document controllers to ensure quality standards are met
- Compilation and maintenance of project files
- Collation of the technical library throughout the life of the contracts
- Work with the quality manager to ensure that documents used are aligned with our documented processes
- Owning the design registers and maintaining their accuracy
- Completing Pre-Qualification Questionnaires and Certificates for Major Projects
- Creating and sending Site Fixing Folders
- Maintenance of Department SharePoint
- Other project administration tasks as needed
To be successful in this role you will have the following skills/experience:
- Strong administrative or archivist background
- Strong IT skills including MS Word, Excel (including using macros) and SharePoint
- Basic knowledge of RFI/EWN/NCE (Knowledge of contractual implications of document control)
- Knowledge of Electronic Document Systems (EDMS)
- Experience of Commercial document control portals such as Asite/4P/Aconex/eB/BC
- Excellent attention to detail
- Be highly flexible and adaptable to constantly changing requirements and priorities
- Able to follow Standard Work documentation precisely
- Able to commute as needed to construction sites in central London and infrequently across the country
What can we offer you?
- Strong remuneration package
- A real commitment to career progression with access to funded study schemes such as our industry leading Employee Scholarship Program and Educational Assistance Scheme
- A culture which encourages innovative ideas and appreciates our talent is the key to our success
When you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge.
We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.
Today, our focus more than ever is on people. As a global, people-powered company, we put people – passengers, customers, and colleagues – at the center of everything we do. We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do.
Become a part of the Otis team and help us #Buildwhatsnext!
Document Controller - Major Projects in Brentford employer: Otis College of Art and Design
Contact Detail:
Otis College of Art and Design Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller - Major Projects in Brentford
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values, so you can show how you fit into their team. We want to see your passion for what we do!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Document Controller - Major Projects in Brentford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your administrative skills and experience with document control systems like Asite or Aconex. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Major Projects Installation team. Share specific examples of your past experiences that relate to the job description.
Show Off Your IT Skills: Since strong IT skills are key for this role, make sure to mention your proficiency in MS Word, Excel, and SharePoint. If you've used macros or any document control portals, let us know – we love to see that expertise!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it's super easy!
How to prepare for a job interview at Otis College of Art and Design
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and the specific systems mentioned in the job description, like Asite and Aconex. Being able to discuss your experience with these tools will show that you're ready to hit the ground running.
✨Showcase Your Attention to Detail
Since this role requires a keen eye for detail, prepare examples from your past work where your attention to detail made a significant impact. Whether it was catching an error in a document or ensuring compliance with protocols, these stories will highlight your suitability for the position.
✨Be Ready to Discuss Flexibility
The job mentions the need for flexibility and adaptability. Think of instances where you've successfully navigated changing priorities or requirements in previous roles. Sharing these experiences will demonstrate that you can thrive in a dynamic environment.
✨Prepare Questions About the Role
Interviews are a two-way street! Prepare thoughtful questions about the Major Projects Installation team and how they collaborate with other departments. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
