Part-Time Finance Assistant (Remote)

ABOUT US:

OTG is a global talent management agency. We launched our talent division of the business in 2021 and are growing quickly in the UK and USA.

In order to make an application, simply read through the following job description and make sure to attach relevant documents.

As a talent-first agency, we want to make sure that as we continue to grow, our talent continue to receive best-in-class service to support their careers. We are seeking a detail-oriented and proactive Part-Time Finance Assistant to support our finance function. This remote role is ideal for someone who is self-motivated and has experience in financial administration, credit control, and invoicing. You will play a key role in maintaining the smooth operation of our day-to-day finance activities, supporting both internal teams and external stakeholders.

Our Finance Assistant will work closely with our Finance Manager to provide best-in-class accounting support to our UK and US roster.

The role reports to our Finance Manager.

ABOUT THE ROLE:

Job Details:

• Job Title: Part-Time Finance Assistant (Remote)
• Location: Remote (UK-based applicants only)
• Working Hours: Monday to Friday, 4 hours per day (20 hours per week)
• Start Date: ASAP
• Contract Type: Part-Time, Permanent

Credit Control:

• Monitor and chase outstanding payments from clients.
• Send regular reminders and follow-ups professionally.
• Maintain accurate records of communications and payment statuses.

Invoicing:

• Prepare and issue sales invoices in a timely and accurate manner.
• Reconcile invoice records and respond to client queries.
• Ensure all invoices are correctly coded and approved.

Accounts Payable Support:

• Process supplier invoices and manage payment schedules.
• Liaise with suppliers regarding queries or discrepancies.
• Assist with expense claims processing.

Bank Reconciliations:

• Reconcile bank transactions and maintain accurate cash flow tracking.
• Match payments to invoices and investigate discrepancies.

General Finance Admin:

• Maintain accurate records and filing systems (digital).
• Support with the preparation of monthly reports and VAT returns.
• Collaborate with accountants/bookkeepers during month-end and year-end processes.
• Assist with end-of-month payment processes, including scheduling communications, updating financial records, and ensuring all supporting documentation is accurately prepared and submitted.

ABOUT YOU:

• Proven experience in a finance or accounting assistant role (minimum 1 year).
• Knowledge of UK financial procedures and terminology.
• Proficient in accounting software (e.g. Xero, QuickBooks, or similar).
• Strong Excel/Google Sheets skills and attention to detail.
• Excellent organisational and time-management skills.
• Good communication skills, both written and verbal.
• Ability to work independently and manage priorities.
• Reliable internet connection and home office setup.
• Experience working remotely.
• Knowledge of payroll administration or bookkeeping.
• AAT (or similar) qualification or studying towards a relevant qualification (desirable but not essential).

WHAT WE OFFER:

• Remote working.
• A fast-paced, reactive job at an exciting and fast-growing talent management agency.
• A job where your voice is heard and where good ideas are swiftly acted on.
• Competitive salary.
• Pro rata 28 days paid holiday (including bank holidays).
• Limitless progression opportunities – we believe that everybody’s career progression should be uncapped. If you prove yourself, there is no limit to how far or quickly you can progress within the business.
• All new starters are provided with an Apple MacBook and an iPhone.
• Strong culture with a friendly, welcoming team – team lunches, socials, birthdays and special occasions celebrated.
• Supportive and friendly team environment.

DIVERSITY AND INCLUSION:

OTG is an equal opportunity employer. We embrace diversity across our team and we aim to create a working environment where everyone is accepted and heard. A copy of our Equality, Diversity and Inclusion Policy can be found here: https://drive.google.com/file/d/19kS2IY_0p9qQy1RKLWvtr80o3OQIxEVU/view?usp=sharing

Remote working/work at home options are available for this role.