Part-Time Finance Assistant (Remote)

ABOUT US:

Make sure to read the full description below, and please apply immediately if you are confident you meet all the requirements.

OTG is a global talent management agency. We launched our talent division of the business in 2021 and are growing quickly in the UK and USA.

As a talent-first agency, we want to make sure that as we continue to grow, our talent continue to receive best-in-class service to support their careers. We are seeking a detail-oriented and proactive Part-Time Finance Assistant to support our finance function. This remote role is ideal for someone who is self-motivated and has experience in financial administration, credit control, and invoicing. You will play a key role in maintaining the smooth operation of our day-to-day finance activities, supporting both internal teams and external stakeholders.

Our Finance Assistant will work closely with our Finance Manager to provide best-in-class accounting support to our UK and US roster.

The role reports to our Finance Manager.

ABOUT THE ROLE:

Job Details:

• Job Title: Part-Time Finance Assistant (Remote)
• Location: Remote (UK-based applicants only)
• Working Hours: Monday to Friday, 4 hours per day (20 hours per week)
• Start Date: ASAP
• Contract Type: Part-Time, Permanent

Credit Control:

• Monitor and chase outstanding payments from clients.
• Send regular reminders and follow-ups professionally.
• Maintain accurate records of communications and payment statuses.

Invoicing:

• Prepare and issue sales invoices in a timely and accurate manner.
• Reconcile invoice records and respond to client queries.
• Ensure all invoices are correctly coded and approved.

Accounts Payable Support:

• Process supplier invoices and manage payment schedules.
• Liaise with suppliers regarding queries or discrepancies.
• Assist with expense claims processing.

Bank Reconciliations:

• Reconcile bank transactions and maintain accurate cash flow tracking.
• Match payments to invoices and investigate discrepancies.

General Finance Admin:

• Maintain accurate records and filing systems (digital).
• Support with the preparation of monthly reports and VAT returns.
• Collaborate with accountants/bookkeepers during month-end and year-end processes.
• Assist with end-of-month payment processes, including scheduling communications, updating financial records, and ensuring all supporting documentation is accurately prepared and submitted.

ABOUT YOU:

• Proven experience in a finance or accounting assistant role (minimum 1 year).
• Knowledge of UK financial procedures and terminology.
• Proficient in accounting software (e.g. Xero, QuickBooks, or similar).
• Strong Excel/Google Sheets skills and attention to detail.
• Excellent organisational and time-management skills.
• Good communication skills, both written and verbal.
• Ability to work independently and manage priorities.
• Reliable internet connection and home office setup.
• Experience working remotely.
• Knowledge of payroll administration or bookkeeping.
• AAT (or similar) qualification or studying towards a relevant qualification (desirable but not essential).

WHAT WE OFFER:

• Remote working.
• A fast-paced, reactive job at an exciting and fast-growing talent management agency.
• A job where your voice is heard and where good ideas are swiftly acted on.
• Competitive salary.
• Pro rata 28 days paid holiday (including bank holidays).
• Limitless progression opportunities – we believe that everybody’s career progression should be uncapped. If you prove yourself, there is no limit to how far or quickly you can progress within the business.
• All new starters are provided with an Apple MacBook and an iPhone.
• Strong culture with a friendly, welcoming team – team lunches, socials, birthdays and special occasions celebrated.
• Supportive and friendly team environment.

DIVERSITY AND INCLUSION:

OTG is an equal opportunity employer. We embrace diversity across our team and we aim to create a working environment where everyone is accepted and heard. A copy of our Equality, Diversity and Inclusion Policy can be found here: https://drive.google.com/file/d/19kS2IY_0p9qQy1RKLWvtr80o3OQIxEVU/view?usp=sharing

Remote working/work at home options are available for this role.