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- Tasks: Oversee workshop activities and support the operations team with admin duties.
- Company: Dynamic company focused on safety and efficiency in operations.
- Benefits: Competitive salary, training opportunities, and a supportive work environment.
- Why this job: Join a team where your organisational skills can shine and make a difference.
- Qualifications: 1-2 years of admin experience preferred; strong communication and problem-solving skills required.
- Other info: Opportunity for personal growth and development in a collaborative setting.
The predicted salary is between 30000 - 42000 £ per year.
Role Overview
The role duties include oversight of all workshop activities, general day-to-day company admin duties, assisting the operations department to ensure projects are safely executed in a timely manner both internally and externally. The ideal candidate must be highly organised with excellent attention to detail.
Key Activities & Tasks
- Raise all purchase orders for workshop activities, new build projects and consumables.
- Maintain timesheets for workshop activities and input hours for payroll.
- Maintain Calibration/Servicing of all workshop equipment.
- Book any training required for personnel and maintain competency records.
- Maintain workshop jobs/activities in Inspire software.
- Liaise with accounts team as required with month end queries and ensure accurate financial reporting.
- Domestic travel co-ordination.
- Report and record Safety cards.
- Assist the operations team with any other admin support.
Training & Competence
- Attend any required training in order to be deemed competent.
- Complete company-set competency record.
Health & Safety
- Adhere to OSSO’s QHSE policies and procedures and contribute to OSSO observation card system.
- Assist with the upkeep of quality management systems.
Personal Specification
Qualifications/Education
Must have a minimum of 1-2 years of admin experience, ideally in operations but not essential.
Skills
Highly organised, excellent communication skills, competent with computer programmes (Excel and Word), ability to problem solve, confident working independently and as part of a team, ability to use own initiative.
Operations Administrator employer: OSSO
Contact Detail:
OSSO Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice common interview questions and scenarios related to operations administration. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Operations Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations Administrator role. Highlight your admin experience and any relevant skills that match the job description, like organisation and attention to detail. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the key activities and tasks listed in the job description. Let us know what makes you tick!
Show Off Your Skills: Don’t forget to showcase your computer skills, especially with Excel and Word. If you've got experience with any specific software like Inspire, make sure to mention it! We love seeing candidates who can hit the ground running.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at OSSO
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Operations Administrator role. Familiarise yourself with the key activities and tasks mentioned in the job description, like raising purchase orders and maintaining timesheets. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since being highly organised is crucial for this role, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your attention to detail.
✨Brush Up on Software Skills
The job mentions using Inspire software and being competent with Excel and Word. If you're not already familiar with these tools, take some time to practice before the interview. You could even mention any relevant experience you have with similar software to show your adaptability.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask about the company culture, team dynamics, or specific projects you'll be involved in. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
