At a Glance
- Tasks: Support the CEO and Executive Chairman with diary management, travel, and event planning.
- Company: Join Osprey, a leading electric vehicle charging network committed to sustainability.
- Benefits: Enjoy 25 days annual leave, private medical insurance, and flexible bank holidays.
- Other info: Dynamic office environment with opportunities for learning and development.
- Why this job: Be part of a mission-driven team making a positive impact on the environment.
- Qualifications: Strong organisational skills and experience in administrative support.
The predicted salary is between 30000 - 40000 £ per year.
ABOUT US
We are building the charging network for the future of transport, to benefit the next generation and our planet.
Osprey is one of the UK’s largest and most popular public rapid charging networks for electric vehicles.
We provide all drivers with high-power charging at a convenient and thoughtfully placed network of locations, across the UK.
The experience is fast, reliable, open-access and easy-to-use, and we invest in long-term partnerships.
Osprey is consistently ranked in the top 3‑4 public charging networks in the UK by independent customer satisfaction surveys.
We are proud to be accredited as a ‘2025 Great Place to Work,’ consistently striving to create an inspiring and supportive environment where everyone can thrive.
Our purpose is to create a healthier environment for current and future generations.
We help landlords achieve their sustainability goals by providing a fully funded, maintained, and operated EV charging infrastructure solution.
We advocate for accessible charging and removing barriers to electrification for all drivers, including business fleets of all sizes through roaming and fleet solutions.
Osprey is backed by infrastructure investors.
This allows us to invest in the highest-quality network by being independent of equipment manufacturers, energy companies, and technology suppliers.
Given the scale of investment, we partner with our landlords by entering a long‑term lease, allowing us to fully operate the chargers and provide customer and site care as part of our long-term partnership.
Osprey has partnered with a number of major national landlords, retailers, and councils, including Marston’s, Supermarket REIT, Starbucks UK, New River REIT, Transport for London, Cardiff City and many more, to deploy charging infrastructure across the UK.
- DETAILS ABOUT ROLE
- LOCATION: Office‑based (4–5 days) – nearest stations are Bank, Monument and Cannon Street
- DAYS/HOURS: Monday – Friday (9:00 – 17:30)
- LINE MANAGER: HR Business Partner
ABOUT THE ROLE
As the Executive Assistant & Office Manager you will provide high‑level support to the CEO and Executive Chairman, managing their diaries, travel, board meeting preparation, expenses and guest management with professionalism and discretion.
The role also encompasses company‑wide event planning and full ownership of office operations, including supplier and building management relationships and company car fleet administration.
If you thrive on keeping multiple priorities organised and running seamlessly, this varied and hands‑on role would be great for you.
- ROLES & RESPONSIBILITIES
- EXECUTIVE SUPPORT
- Diary management for the CEO and Chairman, and ad hoc support for the wider management team.
- Making travel arrangements for the management team.
- Collating presentations for board meetings and business presentations.
- Coordinating logistics for board meetings and other regular meetings.
- Preparing agendas and minuting the board and management meetings.
- Submitting expenses for the CEO and Chairman.
- Guest Management including greeting and assisting external visitors.
- EVENTS MANAGEMENT
- Planning the quarterly company-wide event.
- Prepare and coordinate presentation for CEO.
- Plan other company events as and when required.
- OFFICE MANAGEMENT
- Keeping the office tidy and welcoming for employees and visitors.
- Arranging seating plans with the office.
- Ordering office and kitchen supplies.
- Liaise within internal & external IT support where necessary for office‑related IT issues.
- Managing the central office inbox.
- Lead contact with the external building management team.
- Requesting maintenance and repairs.
- Attending bi‑annual occupier meetings.
- Manage office contracts/relationships.
- Facilities Management such as cleaning, food delivery, maintenance contracts, etc.
- Company car management for the full car lifecycle.
- OSPREY BENEFITS
- 25 days annual leave (pro rata)
- Private Medical Insurance (after the successful completion of probation)
- Salary Sacrifice Schemes including SIPP, etc.
- Flexible Bank Holidays.
- Learning and Development Opportunities.
- DIVERSITY AND INCLUSION
Osprey is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
If you require any reasonable adjustments, please don’t hesitate to let us know, anytime, throughout the recruitment process.
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Executive Assistance & Office Manager - 6m FTC in London employer: Osprey Charging Network
Osprey Charging Network is an excellent employer, offering a dynamic work environment in the heart of London where innovation meets sustainability. Employees benefit from a collaborative culture that fosters professional growth and development, alongside the opportunity to contribute to meaningful projects that enhance the UK's EV charging infrastructure. With a focus on impactful technology and a commitment to employee well-being, Osprey provides a unique platform for those passionate about making a difference in the green energy sector.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistance & Office Manager - 6m FTC in London
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Osprey Charging Network can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Osprey Charging Network; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Osprey Charging Network.
We think you need these skills to ace Executive Assistance & Office Manager - 6m FTC in London
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Osprey Charging Network and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Osprey Charging Network's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Osprey Charging Network
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
