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For Companies At a Glance
- Tasks: Manage customer invoicing processes and collaborate with teams to resolve billing issues.
- Company: Join Rapiscan Systems, a global leader in security technology.
- Benefits: Enjoy a hybrid work model, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a dynamic team making a real impact in the security industry.
- Qualifications: Experience in manufacturing, strong Excel skills, and knowledge of VAT rules preferred.
- Other info: Fast-paced environment with opportunities to improve processes and learn new skills.
The predicted salary is between 36000 - 60000 £ per year.
Overview
Rapiscan Systems is a global leader in the manufacture and supply of security inspection and scanning solutions. Customers include aviation, ports, borders, law enforcement, and infrastructure security. We are committed to helping customers address the complex challenges of security with our industry-leading technology and expert teams.
This role has been created to manage the customer invoicing process which has grown by many multiples and complexity due to the success of the business. The successful candidate will ensure that the invoicing process is done in a complete, timely and accurate manner. This will involve communicating and working effectively with both finance and many other departments in an integrated manner, driving process improvements and supporting the strategic financial goals. The role is Hybrid: split between working in the office and from home.
Responsibilities
- Review customer invoice requests to ensure that taxes, specific contract requirements, internal financial policies etc. are dealt with correctly. This will involve multiple countries' requirements with differing arrangements.
- Collaborate with cross-functional teams to resolve customer billing issues and improve service delivery.
- Raise customer invoices, credit notes, pro forma, and/or intercompany debit notes.
- Support month-end close activities, including journal entries and reporting via the Projects module.
- Participate in multiple annual audits (US, UK and internal) by providing the relevant data to the required standards (Sarbannes Oxley (SOX)) in a timely manner.
- Ad hoc requests as required.
Qualifications
- Experience of working in a manufacturing environment - essential.
- Skilled in the use of Microsoft Excel and Word and able to perform analyses – essential.
- Skilled in the use of ERP systems – Dynamics an advantage.
- Knowledge of European VAT rules and regulations an advantage.
Accurate with significant quantities of detailed items, articulate, extremely numerate and logical. Self-motivated, keen to learn, and make efficiency improvements to processes. Able to work in an organised manner, either alone and as part of a team as the situation dictates; acting with initiative and confidence in a frequently changing work environment. Able to work with others and coordinate activities across multiple departments, separate companies, countries and time zones that result in issues being effectively resolved. Able to cope with the pressure of multiple and changing priorities. Able to present information clearly, concisely; informally and to larger audiences.
Invoicing Administrator in Redhill employer: OSI Systems, Inc
Contact Detail:
OSI Systems, Inc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Invoicing Administrator in Redhill
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at Rapiscan Systems or similar companies. A friendly chat can sometimes lead to job opportunities that aren't even advertised.
✨Tip Number 2
Prepare for interviews by practising common questions related to invoicing and finance. We recommend role-playing with a friend or using online resources to get comfortable with articulating your experience and skills.
✨Tip Number 3
Show off your skills! If you have experience with Microsoft Excel or ERP systems, be ready to demonstrate your proficiency. Maybe even bring along a portfolio of your work to impress the interviewers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining the team at Rapiscan Systems.
We think you need these skills to ace Invoicing Administrator in Redhill
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Invoicing Administrator role. Highlight your experience in invoicing, finance, and any relevant software skills. We want to see how your background aligns with what we're looking for!
Showcase Your Skills: Don’t forget to showcase your skills in Microsoft Excel and ERP systems. If you’ve got experience with Dynamics or knowledge of VAT rules, make it pop! We love seeing candidates who can hit the ground running.
Be Clear and Concise: When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point while still showing off your personality. Let us know why you're excited about this role!
Apply Through Our Website: Finally, make sure to apply through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at OSI Systems, Inc
✨Know Your Numbers
As an Invoicing Administrator, you'll be dealing with a lot of figures. Brush up on your numerical skills and be ready to discuss how you've handled complex invoicing processes in the past. Highlight any experience you have with VAT rules or ERP systems like Dynamics.
✨Showcase Your Communication Skills
This role requires collaboration across various departments. Prepare examples of how you've effectively communicated with finance teams or resolved billing issues. Be ready to demonstrate your ability to present information clearly and concisely.
✨Emphasise Process Improvement
Rapiscan Systems values efficiency. Think about times when you've identified inefficiencies in invoicing or financial processes and how you improved them. Share specific examples that showcase your initiative and problem-solving skills.
✨Be Ready for Change
The job environment can be dynamic, so prepare to discuss how you've adapted to changing priorities in previous roles. Highlight your organisational skills and ability to work both independently and as part of a team under pressure.
