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- Tasks: Join our team to manage supply chain tasks and ensure timely material delivery.
- Company: Rapiscan Systems provides advanced X-ray technologies for global security and safety.
- Benefits: Gain valuable experience in a dynamic environment with potential for future opportunities.
- Why this job: Be part of a mission that combats global threats while developing your skills in procurement.
- Qualifications: Strong organisational skills, customer service experience, and proficiency in Microsoft Excel required.
- Other info: This is a temporary role based in Stoke-On-Trent, perfect for students seeking hands-on experience.
The predicted salary is between 24000 - 36000 £ per year.
Overview
Rapiscan we are proud to be a trusted provider of advanced X-ray technologies for ports, borders, military, high-threat facilities and critical infrastructure all over the world. Be a part of our mission to provide our customers with best-in-class cargo and vehicle screening systems and services so they can combat terrorism, trade fraud, drug and weapon smuggling, and illegal immigration.
Rapiscan Systems is seeking a temporary Expediter, to add to our team based out of Stoke-On-Trent facility.
Overview of Role
This temporary role will provide the supply chain with an accurate and methodical approach, ensuring that all materials are chased in a timely manner, understanding the need of our internal customers and meeting their expectations. Maintaining shortage reports and updating daily with new/latest data, ensuring MRP system (Navision) reflects these changes and all parties kept notified.
Comply with functional and business procedures and policies at all times. Ensure that in all contact with third parties, represent Rapiscan in a professional and competent manner ensuring compliance with all relevant Rapiscan functional and business policies, in particular but not limited to contractual policies, quality systems, ethical trading practises and statutory obligations.
Responsibilities
- Provide performance metrics.
- Communicate to vendors efficiently
- Ensure that supplier invoices and shipping paperwork are administered accurately
- Chase up and Expedite Purchase Orders to meet SLAs
- Contacts vendors and shippers to ensure that merchandise, supplies, and equipment are forwarded on specified shipping date: Contacts vendor by mail, phone, or visit to verify shipment of goods on specified date.
- Communicate with Transportation Company to preclude delays in transit.
- Handle any issues related to vendor service, such as poor product quality or delivery delays
- Find solutions to delays, vendor errors, and other problems as they arise
- Work with various departments to determine the amount and type of goods required
- Maintain an accurate Shortage Report.
- Track orders from placement through delivery.
- Inspect goods upon delivery to ensure that the standards of quality are met and the appropriate quantity has been received.
- Arrange for distribution of materials upon arrival.
- May inspect products for quality and quantity to ensure adherence to specifications.
- Produce meaningful metrics.
- Maintain responsibility for assigned Vendors, placing orders and developing relationships.
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Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork.
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Demonstrate behaviour consistent with the company’s Code of Ethics and Conduct.
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It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects for corrective action to be implemented and to avoid recurrence of the problem.
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Duties may be modified or assigned at any time to meet the needs of the business.
Qualifications
- The successful Purchasing Expeditor will possess:-
- The ability to work as part of a small and busy team
- Excellent Customer service skills
- Excellent organisational and prioritisation skills
- Demonstrate previous knowledge of Purchase Order and Expediting Processes
- Excellent PC skills; in particular highly proficient use of Microsoft Excel.
- Experience with Agile PLM an advantage.
- Must have ERP/MRP experience, desirable: Microsoft Navision / D365 MRP experience.
OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others.
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Procurement Administrator - Temp employer: OSI Systems, Inc
Contact Detail:
OSI Systems, Inc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Administrator - Temp
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, particularly Microsoft Navision and Excel. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Research Rapiscan Systems and their core values of Integrity, Innovation, Accountability, and Teamwork. Be prepared to discuss how your personal values align with theirs and provide examples of how you've demonstrated these qualities in previous roles.
✨Tip Number 3
Network with current or former employees of Rapiscan Systems on platforms like LinkedIn. They can provide valuable insights into the company culture and the expectations for the Procurement Administrator role, which can help you tailor your approach.
✨Tip Number 4
Prepare to discuss your experience with supply chain management and how you've handled vendor relationships in the past. Highlight any specific challenges you've overcome, as this will showcase your problem-solving skills and ability to work under pressure.
We think you need these skills to ace Procurement Administrator - Temp
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in procurement and supply chain management. Emphasise your organisational skills and any previous roles that involved managing purchase orders or vendor relationships.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role at Rapiscan Systems. Mention specific skills that align with the job description, such as your proficiency in Microsoft Excel and any experience with ERP/MRP systems like Navision.
Showcase Relevant Experience: When detailing your work history, focus on experiences that demonstrate your ability to handle vendor communications, manage shortages, and maintain accurate reports. Use metrics where possible to quantify your achievements.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Procurement Administrator role.
How to prepare for a job interview at OSI Systems, Inc
✨Know Your Role
Familiarise yourself with the responsibilities of a Procurement Administrator. Understand the importance of supply chain management and how your role contributes to the overall success of the company.
✨Demonstrate Your Skills
Be ready to discuss your experience with Purchase Order and Expediting Processes. Highlight your proficiency in Microsoft Excel and any ERP/MRP systems you've used, especially Microsoft Navision or D365.
✨Showcase Your Team Spirit
Rapiscan values teamwork, so be prepared to share examples of how you've successfully collaborated with others in previous roles. Emphasise your ability to work in a busy environment and support your colleagues.
✨Prepare for Scenario Questions
Expect questions about how you would handle specific challenges, such as vendor delays or quality issues. Think of examples from your past experiences where you found effective solutions to similar problems.