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Facilities Administrator
Project & Facilities · Employee · On site · Head Office
We are looking for an organised, proactive and reliable Facilities Administrator to support facilities operations across our retail branches.
Working closely with the Facilities / Project Manager, you will coordinate maintenance, support health and safety compliance, liaise with contractors and suppliers, manage records and invoices, and help ensure our stores remain safe and operational.
This is a varied role suited to someone who can manage multiple priorities, communicate effectively and follow tasks through to completion.
Job requirements
Essential
- Strong organisational skills and attention to detail.
- Good communication and problem-solving skills.
- Proficiency in Microsoft Excel, Outlook and standard office applications.
- Ability to manage multiple priorities and meet deadlines.
- A proactive, reliable and practical approach to work.
Desirable
- Experience in facilities administration, property management or maintenance coordination.
- Experience liaising with contractors and managing quotations, invoices and service agreements.
- Familiarity with Health & Safety documentation, fire safety compliance and RAMS.
- Experience supporting multiple sites, preferably in retail.
- Full UK driving licence and willingness to travel between sites.
Job responsibilities
- Coordinate and track maintenance requests, repairs and contractor visits across our branches.
- Maintain compliance records, inspection schedules, certificates and fire safety documentation.
- Liaise with contractors, suppliers, landlords, shopping centres and branch managers.
- Request quotations, monitor outstanding works and follow up on maintenance issues.
- Coordinate waste collections, equipment orders and deliveries.
- Maintain store alarm records and keyholder contact details.
- Check maintenance invoices, query discrepancies and maintain accurate records and spreadsheets.
- Monitor contract renewals and compliance deadlines.
- Support facilities projects and visit branches or suppliers when required.
- Assist with emergency maintenance arrangements and agreed out-of-hours support.
The role is primarily focused on facilities administration and coordination, with occasional site visits, deliveries and practical operational support. As facilities issues can arise outside normal working hours, the role may also involve an agreed level of out-of-hours emergency support. Any out-of-hours arrangements will be discussed during the recruitment process.
- The opportunity to play an active role in supporting a growing retail business.
- Exposure to facilities, property, compliance and contractor management.
- Opportunities to develop practical facilities management and operational skills.
- A varied role with opportunities to take on greater responsibility as your experience develops.
- Company pension
- Employee assistance programme (24/7 mental health support)
Salary range
- 27,000 – 27,000 GBP Annual
- Office Location: Unit 4-5, 25 The Broadway, London SW19 1PS
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Head Office employer: Oseyo
At Oseyo, we pride ourselves on creating a welcoming and vibrant work environment that reflects our brand's core values. As a Shop Assistant, you'll not only enjoy competitive pay and employee discounts but also benefit from a supportive team culture that encourages personal growth and development. With access to mental health support and a commitment to high standards, Oseyo is an excellent employer for those looking to make a meaningful impact in the retail industry.
