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- Tasks: Support the Chief Executive with diary management, meeting coordination, and administrative tasks.
- Company: Join East Midlands Combined County Authority, a top service provider in the East Midlands region.
- Benefits: Enjoy a competitive salary of £45,000 to £55,000 and opportunities for professional growth.
- Why this job: Be part of a dynamic team making a real impact in your community while developing your skills.
- Qualifications: Excellent communication skills and experience in fast-paced environments are essential.
- Other info: Flexibility to support various projects and tasks across the Executive Support team.
The predicted salary is between 45000 - 55000 £ per year.
About Us: East Midlands Combined County Authority is a leading provider of services to the East Midlands region. We are committed to delivering high-quality services to our customers and communities.
Job Description: We are seeking a highly skilled and experienced Executive Support Officer to provide dedicated support to our Chief Executive. The successful candidate will have excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment.
The Executive Support Officer will be responsible for managing the Chief Executive’s diary and inbox, as well as providing administrative and clerical support. They will also be involved in the planning and coordination of senior stakeholder meetings, including the Senior Leadership Team.
Main duties and responsibilities:
- To provide high-level administrative and clerical support to the Chief Executive.
- To manage the Chief Executive’s diary and inbox, ensuring that they are fully briefed and prepared for each appointment.
- To co-ordinate the management of the Chief Executive’s office, including the screening of telephone calls and post.
- To draft agendas, collate board packs and maintain forward plans and action logs for senior stakeholder meetings.
- To minute meetings and maintain accurate records of discussions and decisions.
- To work with national governance and local authority partners, as well as a broad range of other stakeholders, to ensure efficient and effective information is conveyed.
- To receive visitors and ensure that appropriate arrangements are in place for their reception.
- To maintain office systems to ensure the efficient working of the Chief Executive’s office.
- To provide and maintain an up to date and accurate filing system, utilising both manual and computerised systems.
- To record and manage petty cash / P Card expenditure, keeping spreadsheets of outgoing and incoming revenue producing a flow chart of expenditure.
- To liaise with relevant partners and organisations to ensure efficient and effective information is conveyed.
- To help coordinate various events including the research into travel and accommodation, the setting up of events, arranging and despatching agendas.
- To liaise with all internal and external contacts, elected members and the public in a courteous and efficient manner, thereby generating a positive external perception of EMCCA.
- To participate, collaborate and lead assigned and defined projects relevant to the Chief Executive’s office supporting continuous improvement.
- To flexibly support assigned administrative tasks and duties across the Executive Support team.
The estimated salary for this position is between £45,000 and £55,000 per annum, dependent on experience.
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Chief of Staff to the Chief Executive employer: Osborne Thomas Ltd
Contact Detail:
Osborne Thomas Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Chief of Staff to the Chief Executive
✨Tip Number 1
Familiarize yourself with the East Midlands Combined County Authority's mission and values. Understanding our commitment to high-quality services will help you align your approach and demonstrate your enthusiasm for the role during the interview.
✨Tip Number 2
Highlight your experience in managing executive schedules and communications. Be prepared to discuss specific examples of how you've successfully handled complex diaries and ensured effective communication in previous roles.
✨Tip Number 3
Showcase your organizational skills by preparing a mock agenda or action log for a hypothetical meeting. This will not only demonstrate your ability to draft and organize but also your proactive approach to the responsibilities of the role.
✨Tip Number 4
Network with professionals in similar roles or within the public sector. Engaging with others can provide insights into the expectations and challenges of the position, which can be invaluable during your application process.
We think you need these skills to ace Chief of Staff to the Chief Executive
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description and understand the key responsibilities and skills required for the Chief of Staff position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasize your previous experience in executive support roles. Provide specific examples of how you have successfully managed diaries, coordinated meetings, and supported senior executives in a fast-paced environment.
Showcase Communication Skills: Since excellent communication is crucial for this role, make sure to demonstrate your strong interpersonal skills in your application. Use clear and concise language, and consider including examples of how you've effectively communicated with stakeholders in the past.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the Chief of Staff role.
How to prepare for a job interview at Osborne Thomas Ltd
✨Showcase Your Organizational Skills
As the Chief of Staff, you'll be managing the Chief Executive's diary and inbox. Be prepared to discuss your experience with time management and organization. Share specific examples of how you've successfully managed multiple priorities in a fast-paced environment.
✨Demonstrate Strong Communication Abilities
Excellent communication is key for this role. During the interview, highlight your interpersonal skills and provide examples of how you've effectively communicated with various stakeholders. This could include drafting agendas or minute-taking during meetings.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Prepare for scenarios where you might need to handle conflicting priorities or manage unexpected changes in the Chief Executive's schedule. Think through your approach and be ready to articulate it clearly.
✨Research the Organization and Its Stakeholders
Familiarize yourself with the East Midlands Combined County Authority and its key stakeholders. Understanding their services and community impact will help you convey your enthusiasm for the role and demonstrate your commitment to supporting the Chief Executive effectively.
