Executive Support Officer- SIG

An exciting opportunity to join EMCCA and provide executive support to the assigned Executive Director(s). You will provide general office management and support to EMCCA including providing a first point of contact.

We are looking for an Executive Support Officer to work with the Strategy and Inclusive Growth directorate.

Welcome to EMCCA

EMCCA is the UKs first mayor-led combined county authority. The East Midlands is a great region. But it deserves to be better. Better connected, better funded and better prepared for a future of opportunity, growth, and hope. EMCCA will oversee devolved powers around transport, housing, skills and adult skills, economic development, and net zero. We will conceive the strategies and create the connections that will empower local partners, people and businesses maximizing the impact of billions of pounds of funding. Together, our new EMCCA team can put the East Midlands on the map as a place to live, work and study.

Key Responsibilities

• To undertake a range of administrative and clerical tasks and provide efficient support for the relevant Executive Director(s) (ED).
• To co-ordinate the management of the Executive Directors diary, making appropriate appointments, and to ensure is fully briefed and prepared for each appointment and that his/her time is spent effectively.
• To manage the daily running of the EDs office, initially in the Chesterfield HQ.
• To screen telephone calls and post, deal with email and internet communications as directed, undertaking appropriate action, including responding where appropriate on behalf of the ED to ensure that routine correspondence is dealt with effectively and efficiently.
• To deal with people at a senior level on sensitive, complex and contentious issues, ensuring outcomes are achieved.
• To receive visitors and ensure that appropriate arrangements are in place for their reception.
• To maintain office systems to ensure the efficient working of the ED office.
• To act as clerk, as required, to Senior Leadership Team / Functional leadership meetings, taking and preparing accurate actions at meetings and occasional other meetings when directed.
• To provide and maintain an up to date and accurate filing system, utilising both manual and computerised systems.
• To record and manage petty cash / P Card expenditure; keeping spread sheets of outgoing and incoming revenue producing a flow chart of expenditure.
• To support website updates as they pertain to the work of the ED office.
• To liaise with relevant partners and organisations to ensure efficient and effective information is conveyed.
• To help coordinate various events including the research into travel and accommodation, the setting up of events, arranging and despatching agendas.
• To liaise with all internal and external contacts, elected members and the public in a courteous and efficient manner, thereby generating a positive external perception of EMCCA.
• To participate, collaborate and lead assigned and defined projects relevant to the ED office supporting continuous improvement.
• To flexibly support assigned administrative tasks and duties across ED team.

To apply

Please follow the link below to speak with a consultant about this position.

https://osbornethomas.org/jobs/executive-support-officer-sig/

Upon application, you will be directed to provide your:

• CV, this should be no more than 2 pages of A4
• Supporting statement, this should be no more than 2 pages of A4
• Why this role? This accompanying paragraph should be no more than 150 words and will be reviewed by the hiring manager separately alongside your application.

Please ensure all gaps in employment and education history are fully explained within your CV; we may wish to verify this information during the recruitment process.

Please ensure that you address the key requirements as set out in the person specification and EMCCAs values. The interview process will be both values and competency based.

You will also be asked to complete our Equal Opportunities Monitoring Form. We are keen to ensure that all our jobs are accessible to all members of the community and use this data to monitor our progress in doing this. Diversity, equity and inclusion is important to us and our clients we donate £1 to our charity of the year for every Equal Opportunities form we get back.

Closing date: 10th February

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