ESO to Director Legal & Governance (Monitoring Officer) in Chesterfield

An exciting opportunity to provide comprehensive executive support to the Director of Legal & Governance at EMCCA. You will manage the daily running of their office, including vital diary management, and provide a first point of contact.

Welcome to EMCCA. EMCCA is the UK’s first mayor-led combined county authority. The East Midlands is a great region, but it deserves to be better. Better connected, better funded and better prepared for a future of opportunity, growth, and hope. EMCCA will oversee devolved powers around transport, housing, skills and adult skills, economic development, and net zero. We will conceive the strategies and create the connections that will empower local partners, people and businesses, maximizing the impact of billions of pounds of funding. Together, our new EMCCA team can put the East Midlands on the map as a place to live, work and study.

Your role in elevating the East Midlands: In this hybrid role (working 2-3 days in the office) you will be responsible for the day-to-day running of the office, undertaking a range of administrative and clerical tasks, including co-ordinating the management of the Statutory Officer's busy Outlook diary. This includes prioritising appointments, ensuring that relevant people are fully briefed and prepared for each appointment and management of incoming emails and requests. You will be the first point of contact for many across the organisation, so your tact, diplomacy and political nous will all be tested, as will your organisational skills.

• Manage the day-to-day running of the office and maintain office systems that facilitate efficient working.
• Co-ordinate the management of the Statutory Officer's diary, making appropriate appointments, and ensure they are fully briefed and prepared for each appointment.
• Screen telephone calls and post, deal with email and internet communications as directed and respond where appropriate on behalf of the Statutory Officer.
• Deal with people at a senior level on sensitive, complex and contentious issues, ensuring outcomes are achieved.
• Receive visitors and ensure that appropriate arrangements are in place for their reception.
• Act as clerk, as required, at meetings, taking minutes and preparing accurate actions.
• Support website updates as they pertain to the work of the ED office.
• Help coordinate various events including research into travel and accommodation, setting up of events, arranging and despatching agendas.

• NVQ level 4 or equivalent Business Administration qualification and/or experience.
• Previous experience as a PA / Executive / Statutory Officer Support, ideally in a public sector organisation.
• Experience of using highly developed IT skills and thorough knowledge of Microsoft Office particularly Word, PowerPoint, Outlook and using spreadsheets.
• Ability to take and produce accurate minutes in a timely way.
• Strong analytical and information skills, problem solving, able to break down tasks and plan effectively.
• Able to establish and maintain constructive and open relationships with a wide range of people, achieving positive shared outcomes and sharing feedback.
• Excellent communication skills and able to hold people's attention both in groups and in one-to-one situations, encouraging feedback as appropriate.
• A decisive but considerate decision-maker and problem solver, with the confidence to provide new ideas and relevant courses of action.

To apply: For more details on EMCCA, our rewards and benefits, please visit: https://eastmidscareers.co.uk

Closing date: 30th April