At a Glance
- Tasks: Support Knowledge Lawyers by coordinating training and managing knowledge resources.
- Company: Dynamic professional services firm with a focus on collaboration and innovation.
- Benefits: Competitive salary, generous benefits, and flexible working options.
- Other info: Exciting opportunity for career growth in a supportive environment.
- Why this job: Join a vibrant team and make a real impact in knowledge management.
- Qualifications: Experience in professional services, strong communication, and organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
We are recruiting for a Knowledge Assistant role to provide high-quality support to our Knowledge Lawyers across the firm’s Real Estate, Projects, Planning and Debt Finance teams, enabling consistent delivery of knowledge, training, and insights to our fee earners and clients. It is an ideal opportunity for a proactive assistant who thrives in a professional services environment and enjoys working across multiple teams in a knowledge-focused setting. This is a permanent role that can be based from our Bristol or London office. The role is full time, although we are open to considering flexible working patterns.
Purpose of the role
The Knowledge Assistant will implement knowledge, training and publication workflows, maintain accurate trackers and folders, support legal content publication and distribution, and ensure effective communication and administration around knowledge activities for Real Estate, Projects, Planning and Debt Finance.
Key responsibilities
- Coordinate the full lifecycle of internal training and knowledge‑sharing activities, ensuring sessions are well‑planned, clearly communicated and seamlessly delivered.
- Prepare agendas, liaise with speakers, collate materials, arrange recordings and manage post‑session follow‑up.
- Plan the practice group‑wide trainee induction for each March and September intake to ensure a consistent and welcoming experience.
- Support Knowledge Lawyers with the preparation and publication of client and internal materials, such as newsletters, blogs and insights, by proofreading, formatting and scheduling content, applying appropriate categories and tags, and sharing updates through the relevant internal channels.
- Maintain trackers, databases and document folders so materials are current, consistently named and easy to find.
- File, archive and apply version control in line with firm standards, and produce regular summaries, meeting packs and metrics on training and knowledge outputs.
- Engage with AI‑enabled knowledge tools to support search, tagging and content preparation, provide constructive feedback on functionality, assist with testing and training materials, and use the tools in line with governance, confidentiality and data‑security requirements.
- Share core materials with new joiners, signpost key resources and arrange introductory training, as well as coordinate bookings for approved external training where required.
- Triage enquiries about knowledge resources and systems, help users find the right materials, and elevate queries to Knowledge Lawyers where appropriate.
Reporting
This role will report to a Knowledge Lawyer within the Projects, Real Estate and Finance (PREF) practice group but will support all Knowledge Lawyers in that practice group. The PREF Knowledge team is led by our Head of PREF Knowledge (also a Debt Finance Knowledge Lawyer).
Who we’re looking for
We are seeking an assistant with experience ideally in a professional services environment. You will be comfortable working across multiple teams, managing concurrent workflows and deadlines, and adapting communication style for a range of stakeholders. You will demonstrate excellent attention to detail, strong written and verbal communication, good organisational skills, and proficiency in Microsoft Office. You will be adept at following clear processes, working with confidential information, clarifying incomplete instructions before acting, and operating with initiative while knowing when to elevate. A collaborative, professional, and flexible approach is essential.
Salary and Benefits
We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.
Knowledge Assistant employer: Osborne Clarke
As a Knowledge Assistant at our firm, you will thrive in a dynamic professional services environment that prioritises collaboration and innovation. With offices in both Bristol and London, we offer flexible working patterns and a commitment to employee wellbeing, alongside competitive salaries and generous benefits. Our culture fosters continuous learning and growth, providing you with the opportunity to engage with cutting-edge knowledge tools and contribute meaningfully to our Real Estate, Projects, Planning, and Debt Finance teams.
StudySmarter Expert Advice🤫
We think this is how you could land Knowledge Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their knowledge-sharing initiatives. Tailor your responses to show you're the perfect fit!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your experience in managing workflows and supporting teams, as these are key for the Knowledge Assistant role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team and contributing to our knowledge-driven environment.
We think you need these skills to ace Knowledge Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Knowledge Assistant role. Highlight your experience in professional services and how it aligns with the responsibilities mentioned in the job description. We want to see how you can bring value to our team!
Showcase Your Organisational Skills:Since this role involves managing multiple workflows and deadlines, it's crucial to demonstrate your organisational prowess. Share examples of how you've successfully coordinated projects or managed tasks in previous roles. We love a proactive approach!
Attention to Detail is Key:In a knowledge-focused environment, attention to detail is essential. Make sure your application is free from typos and errors. We appreciate candidates who take the time to proofread their materials, just like we do with our publications!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be on your way!
How to prepare for a job interview at Osborne Clarke
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Knowledge Assistant role. Familiarise yourself with the key responsibilities and how they relate to the firm's Real Estate, Projects, Planning, and Debt Finance teams. This will help you articulate how your skills and experiences align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role involves managing multiple workflows and deadlines, be prepared to discuss specific examples of how you've successfully organised tasks in the past. Highlight your attention to detail and any tools or methods you use to keep things on track, as this will demonstrate your fit for the position.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle various situations. Think about scenarios where you had to triage enquiries or manage conflicting priorities. Practising your responses will help you feel more confident during the interview.
✨Engage with Their Knowledge Tools
Since the role involves working with AI-enabled knowledge tools, do a bit of research on these technologies. Be ready to discuss how you would engage with them, provide feedback, and assist with testing. Showing your enthusiasm for learning and adapting to new tools will set you apart from other candidates.
