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- Tasks: Support the Plots conveyancing team with administrative tasks in a fast-paced environment.
- Company: Join Osborne Clarke, a leading international legal practice with a supportive culture.
- Benefits: Enjoy competitive salary, generous benefits, and opportunities for professional development.
- Other info: Hybrid working pattern with a focus on office-based collaboration.
- Why this job: Gain valuable experience in real estate while working with top UK house builders.
- Qualifications: Organised, detail-oriented, and excellent communication skills are key.
The predicted salary is between 24000 - 28000 £ per year.
We have an opportunity for a full-time administrative assistant to join our Real Estate team, based in our Bristol office. This role provides administrative support to the Plots conveyancing team, which services some of the UK's leading house builders. The role is an integral part of the conveyancing output of the Plots team and is a great opportunity for an organised individual with excellent attention to detail. Our administrative team play a key role in the new homes sales process from start to finish, and this is a great opportunity to learn new skills in a fast paced and interesting sector. Administrative experience is desirable but not essential, and we welcome applicants from all backgrounds and experiences who have the key skills detailed below.
Key skills:
- Highly organised and able to prioritise work to meet deadlines and KPI's
- High attention to detail with the ability to spot errors
- Ability to work under pressure in a fast paced environment
- Excellent IT skills (Microsoft Word, Excel, Outlook) with the ability to learn new systems quickly
- Excellent written and verbal communication skills
- Excellent team player with the flexibility to work on a wide range of tasks
- Proactive approach to workload, with the ability to work with minimum supervision
You will work closely with our conveyancers, processing sales reservations from our house builder clients, and providing wider administrative support to ensure new home sales transactions are completed smoothly.
Key role responsibilities:
- Processing all new home sale reservations received from our house builder clients, receiving workflow and instructions from our admin team leader
- Ensuring that sale reservation forms are processed correctly and efficiently through our case management system, and within strict KPI deadlines
- Creating and sending initial letters, sale contracts and accompanying documentation
- Liaising with our client's sales teams regarding reservation forms, as required
- Providing administrative support to the conveyancing team according to operational demands
- Dealing with enquiries from our clients, buyers' solicitors and colleagues, ensuring effective and accurate transfer of information
- Maintaining matter documentation in both hard copy and electronic files, amending and formatting documentation as necessary, to ensure information is correct
- Contributing to and actioning group inbox workstreams, organising your workload to ensure deadlines are met and all tasks are completed
You will be a part of the Plots team, which sits within Real Estate and works closely with other areas of the business. The team is based both in Bristol and Reading and consists of 18 conveyancers and 7 administrative assistants. Our clients are some of the UK's leading housebuilders including Barratt Redrow, Bloor and Vistry.
We have a hybrid working pattern but the nature of this role requires mainly office based working.
Salary and benefits: We offer competitive salaries and generous benefits.
Our recruitment process: We welcome direct applications for our opportunities - if you would like any further information about this role or the firm, we would be delighted to hear from you. Please contact, in complete confidence, Jemma Jackaman at [email protected]
Please note we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making. We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.
About Us: Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success. At Osborne Clarke we value difference and encourage applicants from all backgrounds. We want everyone to feel that OC is a place where you can be yourself and belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.
Administrative Assistant (Reservations) in Barbican employer: Osborne Clarke
Contact Detail:
Osborne Clarke Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant (Reservations) in Barbican
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Osborne Clarke. Check out their website and social media to understand their values and what makes them tick. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to administrative roles, like how you handle pressure or prioritise tasks. We recommend doing mock interviews with friends or family to build your confidence and get comfortable with your responses.
✨Tip Number 3
Show off your skills! During the interview, highlight your organisational skills and attention to detail. Share specific examples from your past experiences where you successfully managed multiple tasks or solved problems. This will demonstrate that you’re the proactive team player they’re looking for.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and reinforces your interest in the role. Plus, it’s a great chance to reiterate why you’d be a perfect fit for the Plots team!
We think you need these skills to ace Administrative Assistant (Reservations) in Barbican
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrative Assistant role. Highlight your organisational skills and attention to detail, as these are key for the position. We want to see how your experiences align with what we're looking for!
Show Off Your IT Skills: Since excellent IT skills are a must, don’t forget to mention your proficiency in Microsoft Word, Excel, and Outlook. If you've used any case management systems before, give us the details! We love seeing candidates who can hit the ground running.
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where necessary to make it easy for us to read. Remember, we’re looking for someone who can communicate effectively, so let that shine through in your writing!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you're proactive, which is exactly the kind of attitude we appreciate at StudySmarter!
How to prepare for a job interview at Osborne Clarke
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant in the Real Estate team. Familiarise yourself with the key skills mentioned in the job description, such as attention to detail and organisational abilities. This will help you tailor your answers to show how you fit the role.
✨Showcase Your IT Skills
Since excellent IT skills are crucial for this position, be prepared to discuss your experience with Microsoft Word, Excel, and Outlook. If you have used any case management systems before, mention them! You could even bring examples of documents you've created or managed to demonstrate your proficiency.
✨Prepare for Scenario Questions
Expect questions that assess how you handle pressure and prioritise tasks. Think of specific examples from your past experiences where you successfully managed multiple deadlines or resolved issues under tight time constraints. This will show your proactive approach and ability to work independently.
✨Emphasise Teamwork and Communication
As a key player in the conveyancing process, your ability to communicate effectively with clients and colleagues is vital. Prepare to discuss how you've collaborated with others in previous roles and how you ensure clear communication, especially when dealing with enquiries or documentation.