At a Glance
- Tasks: Provide top-notch admin support to our Real Estate team and manage key client communications.
- Company: Join Osborne Clarke, a leading international legal practice with a vibrant culture.
- Benefits: Enjoy competitive salary, generous benefits, and a focus on your wellbeing.
- Other info: Embrace a diverse environment where you can truly be yourself.
- Why this job: Be part of a dynamic team that values your contributions and supports your growth.
- Qualifications: Looking for detail-oriented individuals with strong IT and communication skills.
The predicted salary is between 24000 - 28000 £ per year.
We have a great opportunity to join our Real Estate department as an Administrative Assistant. This is a full time position, 35 hours per week, 9am to 5pm, Monday to Friday. Owing to the nature of the work this role is based in our London office.
The Real Estate support team is made up of PAs and the position reports into the Real Estate Senior PA.
What You'll Do
- Provide high level administrative support to the PA and legal teams and other areas of the business when requested including but not limited to:
- Managing deeds including checking deeds, typing schedules, assisting with deed audits, requesting, returning and posting deeds out.
- Liaising with key clients to keep deed records up to date.
- Scanning, photocopying, printing and binding.
- Preparation of letters and special delivery and courier forms.
- Saving and distributing scanned post.
- Assisting with all aspects of billing.
- Running WIP Manager reports.
- Updating and maintaining data rooms both internal and client based.
- Using the Land Registry website & the Avail Platform to order searches and copy documents.
- Using Search Acumen to request property searches.
- Dealing with telephone enquiries.
- Assist PA team with monthly billing.
- LFS (Large File Sends).
- File closures.
Key Skills
- Office based administrative experience.
- Excellent attention to detail.
- Ability to work well under pressure.
- Good IT skills including Microsoft Word, Excel and Outlook.
- Excellent written and verbal communication skills.
- Excellent organisational skills.
Salary And Benefits
We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.
Our recruitment process
Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making. We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.
About Us
Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success. At Osborne Clarke we value difference and encourage applicants from all backgrounds. We want everyone to feel that OC is a place where you can be yourself and belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality.
Administrative Assistant (Real Estate) employer: Osborne Clarke
Osborne Clarke is an exceptional employer, offering a vibrant work culture in the heart of London that fosters collaboration and innovation. With a strong commitment to employee wellbeing, competitive salaries, and a variety of benefits, we provide ample opportunities for professional growth and development within our dynamic Real Estate team. Join us to be part of a diverse and inclusive environment where your contributions are valued and you can truly make a difference.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant (Real Estate)
✨Tip Number 1
Network like a pro! Reach out to people in the real estate sector, especially those who work at Osborne Clarke. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of the real estate industry. Familiarise yourself with key terms and current trends so you can impress the interviewers with your enthusiasm and understanding.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed multiple tasks or projects in the past. This will demonstrate that you're ready to handle the demands of the Administrative Assistant role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team.
We think you need these skills to ace Administrative Assistant (Real Estate)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role in Real Estate. Highlight relevant experience and skills that match the job description, like your attention to detail and IT skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific tasks from the job description that excite you and how your previous experiences have prepared you for them. Let us know why you want to join StudySmarter!
Show Off Your Communication Skills:Since excellent written communication is key for this role, make sure your application is clear and concise. Avoid jargon and keep it professional yet friendly. We appreciate a good balance of personality and professionalism in your writing!
Apply Through Our Website:We encourage you to apply through our website for a smooth application process. It’s the best way for us to receive your application and ensures you don’t miss any important updates. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Osborne Clarke
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant in the Real Estate sector. Familiarise yourself with tasks like managing deeds, liaising with clients, and using relevant software. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your IT Skills
Since the job requires good IT skills, be prepared to discuss your experience with Microsoft Word, Excel, and Outlook. You might even want to mention any specific projects where you used these tools effectively. This will show that you're ready to hit the ground running.
✨Prepare for Common Questions
Think about common interview questions related to administrative roles, such as how you handle pressure or manage multiple tasks. Practising your answers can help you feel more confident and articulate during the interview. Don't forget to include examples from your past experiences!
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready to ask the interviewer. This could be about the team dynamics, the company culture, or specific challenges the Real Estate department is facing. It shows your genuine interest in the role and helps you assess if it's the right fit for you.
