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- Tasks: Support HR with admin tasks, data entry, and employee records management.
- Company: Join a successful and growing team in Chelmsford, Essex.
- Benefits: Enjoy 20 days holiday, private pension, and health insurance after probation.
- Why this job: Gain valuable HR experience while working in a supportive environment.
- Qualifications: HR qualification or 12 months experience preferred; strong organisational skills required.
- Other info: Hybrid working available after six months; occasional travel to different offices.
The predicted salary is between 15600 - 20800 £ per year.
OA are recruiting for an HR Assistant to join our client’s highly successful and growing team. The role involves administrative support, including data entry, filing, updating policies, researching regulations, and maintaining employee records. With guidance from the HR Administration Manager, the role includes providing HR advice on key matters like maternity/paternity/adoption and return-to-work meetings. The ideal candidate is trustworthy, organised, has strong administrative skills, and is eager to learn.
Location: Chelmsford, Essex
Hours: Monday to Friday, 9 AM - 5 PM, fully office-based. Hybrid working available after successfully completing a six-month probation period. On occasion travel will be involved, visiting different offices.
Salary: Up to £26,000 – depending on experience
Benefits:
- Holiday Entitlement: 20 days (Increasing by 1 day per year for each completed year of service, up to a maximum of 25 days)
- Private Pension
- Voluntary Private Medical Health Insurance – Upon a successful probation period
- Train Season Ticket Loan (interest free)
- Free eye tests
- Free CII support, memberships, course entry & exams booked (subject to agreement)
- Cycle to work scheme
Key Responsibilities:
- Handle HR admin tasks, including resource assessment, procedures, benefits, standard letters, and legislation.
- Keep HR updated on legislation from ACAS and government sources.
- Advise employees and managers on HR matters (e.g., maternity/paternity leave).
- Conduct return-to-work interviews.
- Update the staff handbook.
- Manage HR-related admin and communication with management.
- Respond to employee and manager queries, encouraging use of line managers.
- Administer the cycle-to-work scheme.
- Request and organise employee references.
- Draft offer letters and contracts (post-approval).
- Ensure contracts and right-to-work documents are returned and checked before onboarding.
- Maintain up-to-date personnel files.
- Raise IT tickets for employment changes.
- Conduct staff inductions.
- Update absence records, flagging concerns.
- Track probation reviews and communicate with managers.
- Assist with DBS checks for senior staff.
- File annual appraisals for HR access.
Skills and Experience:
- A Human Resources qualification or at least 12 months of HR experience preferred.
- Strong integrity, organisational skills, and ability to meet deadlines independently.
- Proven ability to build and maintain relationships at all levels.
- Excellent interpersonal and communication skills.
- Promote respect and teamwork.
- Skilled in writing effective business communications with a track record of successful implementation.
If you are interested in this position, please apply online with your CV.
HR Assistant employer: Osborne Appointments
Contact Detail:
Osborne Appointments Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Assistant
✨Tip Number 1
Familiarise yourself with current HR legislation and best practices. This will not only help you in the role but also show your potential employer that you're proactive and knowledgeable about the field.
✨Tip Number 2
Network with professionals in the HR industry, especially those who work in similar roles. Attend local HR events or join online forums to gain insights and make connections that could lead to job opportunities.
✨Tip Number 3
Demonstrate your organisational skills by creating a personal project related to HR administration. This could be anything from developing a mock employee handbook to organising a small event, showcasing your ability to manage tasks effectively.
✨Tip Number 4
Prepare for the interview by practising common HR scenarios, such as handling employee queries or conducting return-to-work interviews. This will help you feel more confident and ready to showcase your skills during the interview process.
We think you need these skills to ace HR Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant HR experience and skills. Focus on your administrative abilities, communication skills, and any specific HR qualifications you possess.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Explain why you're a good fit for the role and how your previous experiences align with the company's needs.
Showcase Your Organisational Skills: In your application, provide examples of how you've successfully managed multiple tasks or projects. This will demonstrate your organisational skills, which are crucial for the HR Assistant role.
Highlight Your Interpersonal Skills: Since the role involves advising employees and managers, emphasise your interpersonal and communication skills. Include examples of how you've built relationships in previous roles.
How to prepare for a job interview at Osborne Appointments
✨Showcase Your Organisational Skills
As an HR Assistant, being organised is key. Prepare examples of how you've managed multiple tasks or projects in the past. This will demonstrate your ability to handle the administrative responsibilities of the role.
✨Familiarise Yourself with HR Legislation
Since the role involves keeping up-to-date with HR legislation, do some research on current laws and regulations relevant to HR. Being knowledgeable about these topics will show your commitment and readiness for the position.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills, especially regarding employee relations. Think of scenarios where you had to provide advice or resolve conflicts, and be ready to discuss your approach.
✨Demonstrate Your Communication Skills
Effective communication is crucial in HR. Be prepared to discuss how you've successfully communicated with colleagues or handled sensitive information in the past. This will highlight your interpersonal skills, which are essential for this role.
