At a Glance
- Tasks: Support the Business Administration Manager and provide excellent customer service at Reception.
- Company: Join a dynamic team dedicated to creating exceptional homes for residents.
- Benefits: Free meals, enhanced leave, cycle scheme, and recognition initiatives.
- Other info: Flexible hours with opportunities for personal growth and development.
- Why this job: Be part of a supportive environment where your contributions truly matter.
- Qualifications: 1 year of office administration experience and strong IT skills required.
The predicted salary is between 13.66 - 13.66 £ per hour.
Are you an organised, friendly and proactive individual looking to join a dynamic and supportive team? We are seeking a part-time Administration Assistant who will provide high-quality administrative support to the Business Administration Manager, while also delivering excellent customer service on our Reception desk. If you're self-motivated, flexible, and able to handle multiple projects with ease, we want to hear from you!
We offer some excellent rewards and benefits including:
- 1 free meal per shift.
- Uniform provided.
- Enhanced Bank Holiday pay.
- Increased Annual Leave entitlement - team members who work with us for 3 years or more, get extra annual leave.
- Cycle to Work scheme – save money on commuting costs and improve your health.
- Milestone Birthdays - get EXTRA time off to celebrate that special birthday.
- Company sick pay which is over and above the statutory entitlement (subject to length of service).
- Refer a Friend Scheme for successful referrals - for all permanent roles within Oakland Care (T&C's apply).
- Recognition and staff appreciation initiatives.
- Health Cash Plan (subject to T&Cs).
- Death in Service Benefit (subject to T&Cs).
- Long service awards.
- And much more.
Location: Osbern Manor, 26-28 Hoath Lane, Wigmore, Gillingham ME8 0SW
Hours: 24 hours per week
Pay: £13.66 per hour
Contract: Part-time
Shift: Days (including some weekends for Reception cover)
This varied and rewarding role sits at the heart of our business operations. Working closely with the Business Administration Manager supporting all administration processes as well as being the first point of contact for visitors and relatives.
What you will be doing:
- Support the Business Administrator with recruitment processes.
- Create and maintain resident and employee files.
- Responsible for the thorough screening of all staff within the home in line with safer recruitment processes.
- Support employee and resident lifecycle administration.
- Provide efficient and effective office management service.
- Support financial and regulatory compliance with the service.
- Complete regular reconciliations of accounts including personal allowances, invoices and petty cash.
- Support payroll administration ensuring payroll cut off dates are met.
- Welcome visitors ensuring they receive a professional and friendly experience and support with visitor sign-in.
- Managing incoming calls, emails and general enquiries.
- Develop good relationships with residents, staff, relatives and visitors.
- Responsible for maintaining the Bistro area, keeping it clean and tidy.
What you need:
- At least 1 year of previous experience in office administration.
- Excellent IT skills including the use of Microsoft Word, Excel and Outlook.
- Organised with the ability to manage and co-ordinate multiple projects.
- Self-motivated and flexible.
- Good time management and ability to work to a deadline.
- Flexible to meet the needs of the service.
“Our mission” is to provide exceptional homes for people to live, love and be loved where everyone is part of our family.
If you’re ready to start your journey and make a difference, then don’t delay and apply today!
Assistant Administrator in Gillingham employer: Osbern Manor-Reception/Admin
At Oakland Care, we pride ourselves on being an excellent employer, offering a supportive and dynamic work environment where every team member is valued. Located in the heart of Gillingham, our part-time Administration Assistant role provides not only competitive pay but also a range of benefits including enhanced annual leave, a Health Cash Plan, and recognition initiatives that celebrate your milestones. Join us to be part of a family-oriented culture that prioritises employee growth and well-being while making a meaningful impact in the lives of our residents.
Contact Details:
Osbern Manor-Reception/Admin Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Administrator in Gillingham
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on their values and mission. This way, you can show how your personality and work style align with their team. It’s all about making that connection!
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel when it’s time to shine in front of the hiring team.
✨Tip Number 3
Dress the part! Even if the workplace is casual, looking polished shows you care. Choose an outfit that reflects professionalism while still being true to your style. First impressions matter, so let your confidence shine through!
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the team!
We think you need these skills to ace Assistant Administrator in Gillingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Assistant Administrator role. Highlight your relevant experience in office administration and customer service, and don’t forget to showcase your IT skills. We want to see how you can bring your unique flair to our team!
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to express why you're excited about joining us at StudySmarter. Share specific examples of how your skills align with the job description and how you can contribute to our mission of providing exceptional homes.
Show Off Your Organisational Skills:As an Assistant Administrator, being organised is key! In your application, mention any tools or methods you use to stay on top of multiple projects. We love self-motivated individuals who can juggle tasks with ease, so let that shine through!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen to be part of our dynamic team!
How to prepare for a job interview at Osbern Manor-Reception/Admin
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Assistant Administrator role. Familiarise yourself with the key responsibilities mentioned in the job description, such as supporting the Business Administration Manager and managing multiple projects. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Organisational Skills
As an Assistant Administrator, being organised is crucial. Prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure deadlines are met, as this will highlight your suitability for the role.
✨Demonstrate Excellent Customer Service
Since you'll be the first point of contact for visitors, it's essential to showcase your customer service skills. Think of specific instances where you've provided exceptional service, whether in person or over the phone. This will show that you can create a friendly and professional atmosphere at the reception desk.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the company culture, or any upcoming projects. This not only shows your interest in the role but also helps you determine if the company is the right fit for you. Remember, interviews are a two-way street!
