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For Companies At a Glance
- Tasks: Support executives and manage office operations in a dynamic beauty company.
- Company: Join Orveon, a global beauty brand collective with a bold vision.
- Benefits: Competitive salary, vibrant work culture, and opportunities for growth.
- Why this job: Be part of a passionate team changing the beauty industry for the better.
- Qualifications: Strong organisational skills and ability to manage multiple priorities.
- Other info: Exciting environment with a focus on collaboration and innovation.
The predicted salary is between 36000 - 60000 £ per year.
About Us
Orveon is a new kind of beauty company launched in December 2021 when we acquired our three iconic brands - bareMinerals, BUXOM, and Laura Mercier. Operating in 40+ countries, we're a truly global business. Our headquarters are in New York, with additional locations in major cities worldwide. We love our brands and are embarking on a powerful shift: To change how the world thinks about beauty. We are a collective of premium and prestige beauty brands committed to stark honesty, co-creation, and making a sustainable cultural impact. People here are passionate, entrepreneurial and most of all, bold. This is an inspirational group of talented, silo-busting, confident and humble people, working together to build something better. We are looking for the best talent to join us on that journey. We believe we can accomplish more when we #Face Forward Together!
The Role
The Office Experience & Executive Administration role provides high-touch executive administrative support to two General Managers, while also owning the day-to-day office experience, facilities coordination, and employee-facing operations for the Head Office. This role works closely and collaboratively with a peer Executive Assistant team, ensuring seamless coverage, consistency, and alignment across executive and office priorities. Strong judgment, discretion, and the ability to balance executive needs with broader office responsibilities are critical to success.
Primary Responsibilities
- Executive & Business Support (Two General Managers)
- Provide direct executive administrative support to two General Managers, including:
- Proactive and complex calendar management across multiple time zones.
- Scheduling and coordination of internal and external meetings, leadership sessions, and key business reviews.
- Arrangement of domestic and international travel, including flights, hotels, and restaurants.
- Act as a trusted liaison between the General Managers and internal stakeholders, external partners, and vendors.
- Support preparation for leadership meetings, off-sites, and board-related activities as required.
- Organize, submit, and track expense reports for both General Managers; maintain accurate records.
- Anticipate needs, assist with prioritization, and manage competing demands across both executives with professionalism and discretion.
- Partner closely with the broader Executive Assistant team to ensure seamless executive support, coverage during absences, and consistent ways of working.
- Ensure a welcoming, professional, and consistent office experience for all employees and visitors.
- Act as the primary point of contact for all internal and external office-related inquiries.
- Show visitors all emergency points and coordinate visitor access with reception.
- Own Health & Safety responsibilities for the office, including: Fire safety, First Aid, and PAT testing compliance.
- Serving as First Aider and Fire Marshal.
- Conducting Health & Safety walkthroughs for new starters as part of onboarding.
- Oversee day-to-day facilities operations, including:
- Managing plumbing, water, electrical, and general maintenance faults.
- Coordinating servicing and maintenance for all office appliances.
- Managing storage unit access and requirements.
- Partner with building management, including attendance at building management meetings as required.
- Manage facilities-related vendors, including: Setting up new vendors, scheduling vendor meetings and ongoing service reviews.
- Oversee all facilities invoices, including organizing purchase orders, tracking approvals, and coordinating.
Office Experience and Executive Admin in London employer: Orveon Global
Contact Detail:
Orveon Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Experience and Executive Admin in London
✨Tip Number 1
Network like a pro! Reach out to people in the beauty industry, especially those connected to Orveon. Attend events, join online forums, and don’t be shy about asking for informational interviews. You never know who might help you land that dream role!
✨Tip Number 2
Prepare for the interview by researching Orveon’s brands and their mission. Show us your passion for beauty and how you can contribute to our bold vision. Tailor your responses to reflect our values of honesty and collaboration.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your organisational skills and ability to juggle multiple tasks, just like you would in the Office Experience & Executive Admin role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in being part of our team at Orveon.
We think you need these skills to ace Office Experience and Executive Admin in London
Some tips for your application 🫡
Show Your Passion for Beauty: When you're writing your application, let your love for beauty shine through! We want to see how your passion aligns with our mission to change the way the world thinks about beauty. Share any relevant experiences or insights that highlight your enthusiasm.
Tailor Your CV and Cover Letter: Make sure to customise your CV and cover letter for this role. Highlight your executive admin skills and any experience you have in managing office operations. We appreciate candidates who take the time to connect their background with what we’re looking for!
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where possible to make it easy for us to read. We love a well-structured application that gets straight to the heart of your qualifications and experiences.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team at Orveon!
How to prepare for a job interview at Orveon Global
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Experience and Executive Admin role. Familiarise yourself with the responsibilities listed in the job description, especially around calendar management and facilities coordination. This will help you speak confidently about how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role involves juggling multiple tasks and priorities, be ready to share specific examples of how you've successfully managed complex schedules or coordinated events in the past. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your organisational prowess.
✨Demonstrate Your People Skills
As a liaison between executives and various stakeholders, strong interpersonal skills are key. Prepare to discuss how you’ve built relationships in previous roles, handled difficult conversations, or resolved conflicts. This will show that you can maintain professionalism while being approachable.
✨Emphasise Your Adaptability
In a dynamic environment like Orveon, being adaptable is crucial. Be prepared to talk about times when you had to pivot quickly due to changing circumstances or unexpected challenges. Highlighting your flexibility will demonstrate that you can thrive in a fast-paced setting.
