HR Coordinator (EU & AUS Regions), London

Orlebar Brown (Chanel group) launched in March 2007 as a more tailored approach to men’s beach and swim shorts. Today, our collections are built into broader lifestyles imagined around Beach, Resort, Coast and Sport. We have multiple product releases, including capsules, new categories and services, over the calendar year to maintain excitement and interest for our customers. Since 2007, we have built the brand to achieve our stated purpose which is - to encourage, excite and inspire everyone to ‘Holiday Better’. The brand has rapidly gained global recognition and is sold through online, more than 30 O.B. stores, and the best retailers and hoteliers in the world.

The Position: To support our continued growth, we are seeking an HR Coordinator to help deliver HR projects and processes across the business. In this role, you will support the HR Manager by providing high-quality, generalist HR support, primarily to our customer-facing teams currently based in France, Spain, Italy, Monaco and Australia. You will partner closely with a second HR Coordinator who supports our UK and US teams. This is a hands-on role at the heart of the employee experience, covering everything from onboarding and payroll coordination to employee queries and HR systems.

General Responsibilities:

• Employee lifecycle & ER support: Be the first point of contact for HR admin and employee relations support, coordinating end-to-end employee lifecycle activity. Coordinate onboarding and off-boarding, making sure checklists, equipment access, and probation milestones are actioned and documented. Support leave administration across the full range of absences, including maternity/parental leave, and sickness absence.
• People communications & service: Own the HR inbox and respond to employee, candidate and supplier queries quickly and helpfully resolving issues where you can and escalating when needed.
• Documentation: Draft and issue accurate, on-brand employment documentation (e.g., contracts, reference letters, and role and remuneration changes).
• Policy & compliance administration: Support the upkeep of people policies and handbook content, making sure guidance stays accurate, accessible and up to date.
• Recruitment support: Jump in to support recruitment and hiring when needed - from posting adverts, coordinating interviews to keeping candidates informed.
• Payroll administration: Support monthly payroll inputs by managing employee change data, coordinating work schedule data, and coordinating with our external payroll agencies.
• HR systems, data & reporting: Champion data integrity and confidentiality by keeping employee records clean, compliant and well-governed. Maintain HR trackers and produce clear, timely reporting to support decision-making.
• Employee engagement: Support our employee engagement activity, including coordinating the annual engagement survey logistics and supporting communications.
• Benefits & perks: Keep benefits and perks running smoothly by coordinating providers and making sure our systems are always accurate and up to date.
• Learning and Development: Own the administration and operational delivery of learning and development, which includes booking sessions, tracking attendance and completion, as well as maintaining accurate records.
• Team contribution & projects: Pitch in with day-to-day admin across the HR team to keep everything running brilliantly. Get involved in HR projects and seasonal people activities, supporting delivery from planning through to roll-out.

Candidate Profile:

• Around 3 years’ experience in a similar HR coordination/administration role within a fast-paced environment.
• Brilliant organisation and time-management skills, with the agility to juggle priorities and keep things moving.
• Strong Microsoft Office skills and confidence picking up new systems quickly.
• A proactive team player who enjoys getting stuck in and partnering with colleagues across the business.
• A confident communicator with a warm, service-led approach – able to build trust and rapport at all levels.
• Self-motivated and solutions-focused, using initiative to unblock issues and improve how we work.
• Curious and ambitious, with a genuine desire to learn, grow and build a long-term career in HR.
• Experience supporting teams across European markets, working confidently across time zones and adapting your communication style to different cultural and local contexts.
• An additional European language is an advantage.
• Passionate about doing the right thing – handling sensitive information with discretion, care and integrity.

What We Offer:

• Being part of a diverse working environment of people who we learn from every day.
• The chance to train and develop your skills in a fast-working environment.
• Competitive benefits package including private medical insurance, company pension scheme, product discounts, and employee recognition incentives.