HR Coordinator (UK & USA Regions)

Orlebar Brown (Chanel group) launched in March 2007 as a more tailored approach to men’s beach and swim shorts. Our collections are built into broader lifestyles imagined around Beach, Resort, Coast and Sport. We have multiple product releases throughout the year to maintain excitement and interest for our customers. Since 2007, we have built the brand to achieve our stated purpose which is to encourage, excite and inspire everyone to ‘Holiday Better’. The brand has rapidly gained global recognition and is sold through online, more than 30 O.B. stores, and the best retailers and hoteliers in the world.

To support our continued growth, we are seeking an HR Coordinator to help deliver HR projects and processes across the business. In this role, you will support the HR Manager by providing high-quality, generalist HR support, primarily to our Head Office team in London and customer-facing teams based in the UK and USA. You will partner closely with a second HR Coordinator who supports our European and Australian customer-facing teams. This is a hands-on HR Coordinator role at the heart of our People function, owning the smooth delivery of the employee lifecycle and acting as the first point of contact for HR queries across HQ and Retail.

Overall, you will provide strong generalist and administrative support to employees across our European and Australian regions. While the role involves a high volume of administration, it also offers the opportunity to contribute to projects that will help shape the business as we grow.

General Responsibilities

• Be the first point of contact for HR admin and employee relations support, coordinating end-to-end employee lifecycle activity.
• Coordinate onboarding and offboarding, making sure checklists, equipment access, and probation milestones are actioned and documented.
• Coordinate right to work/eligibility checks and pre-employment checks, keeping records complete and compliant.
• Support leave administration across the full range of absences, including maternity/parental leave, and sickness absence.
• Own the HR inbox and respond to employee, candidate and supplier queries quickly and helpfully resolving issues where you can and escalating when needed.
• Draft and issue accurate, on-brand employment documentation (e.g., contracts, reference letters, and role and remuneration changes).
• Support the upkeep of people policies and handbook content, making sure guidance stays accurate, accessible and up to date.
• Jump in to support recruitment and hiring when needed - from posting adverts, coordinating interviews to keeping candidates informed.
• Support monthly payroll inputs by managing employee change data, coordinating work schedule data, and coordinating with our external payroll agencies.
• Champion data integrity and confidentiality by keeping employee records clean, compliant and well-governed.
• Maintain HR trackers and produce clear, timely reporting to support decision-making.
• Help coordinate people-cycle activity, such as service awards/recognition moments and internal comms that keep teams informed and connected.
• Keep benefits and perks running smoothly by coordinating providers and making sure our systems are always accurate and up to date.
• Own the administration and operational delivery of learning and development, which includes booking sessions, tracking attendance and completion, as well as maintaining accurate records.

Candidate Profile

• Around 3 years’ experience in a similar HR coordination/administration role within a fast-paced environment.
• Brilliant organisation and time-management skills, with the agility to juggle priorities and keep things moving.
• Strong Microsoft Office skills and confidence picking up new systems quickly.
• A proactive team player who enjoys getting stuck in and partnering with colleagues across the business.
• A confident communicator with a warm, service-led approach.
• Self-motivated and solutions-focused, using initiative to unblock issues and improve how we work.
• Curious and ambitious, with a genuine desire to learn, grow and build a long-term career in HR.
• Experience supporting teams across international markets.
• An additional language is an advantage.
• Aware that HR processes can vary by region, and keen to learn and apply local requirements while keeping a consistent, best-in-class employee experience.
• Passionate about doing the right thing - handling sensitive information with discretion, care and integrity.

What We Offer

• Being part of a diverse working environment of people who we learn from every day.
• The chance to train and develop your skills in a fast-working environment.
• Competitive benefits package including private medical insurance, company pension scheme, and product discounts.
• Service award incentives and a week off in August.

At Orlebar Brown, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We strongly encourage your application, as we value the perspective, experience and potential you could bring to Orlebar Brown.