At a Glance
- Tasks: Provide top-notch admin support and help keep Marine Services running smoothly.
- Company: Join the Harbour Authority, a key player in marine operations.
- Benefits: Enjoy a competitive salary, flexible working options, and a supportive team environment.
- Other info: Great opportunity for career growth in a dynamic work setting.
- Why this job: Make a difference in your community while developing essential skills.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office are a must.
The predicted salary is between 30060 - 30662 £ per year.
Harbour Authority Building, Scapa
35 hours per week
Permanent £30,060 - £30,662 £16.47 - £16.80 per hour
The above amounts include Distant Islands Allowance.
You will be reporting to the Team Manager Operational Support, Marine Services and Transportation.
Your working pattern is 0900 - 1700, Monday to Friday. We are happy to talk flexible working, where possible.
The purpose of this role is to provide high standard general administrative and business support. The successful candidate will support the Team Manager in ensuring the effective and efficient operation of Marine Services administration.
The postholder must be organised, able to work on your own initiative and prioritise work to meet deadlines. Excellent organisational, administrative and communication skills are essential. Candidates will also be proficient in the use of Microsoft Office packages.
The necessary qualification, experience and skills required for this role are detailed in the 'must have' section of the attached job profile. These criteria are used for decisions on shortlisting and appointment of applicants.
This post requires a Level 1 Disclosure check.
Applications close at 23:59 on Sunday 21 June 2026 with shortlisting taking place week commencing 22 June 2026 and interviews are scheduled for week commencing 29 June 2026.
For a discussion about the role, contact Jessica Low at jessica.low@orkney.gov.uk or on 01856 873636.
For information on applying and our recruitment process, click here for Information for Applicants.
We would welcome your feedback on our recruitment process.
Administrative Assistant - ORK10429 in Kirkwall employer: Orkney Islands Council
Join our dedicated team at the Harbour Authority Building in Scapa, where we pride ourselves on fostering a supportive and flexible work environment. As an Administrative Assistant, you will benefit from competitive pay, opportunities for professional growth, and a commitment to work-life balance, all while contributing to the efficient operation of Marine Services. Our inclusive culture encourages initiative and values your contributions, making it an excellent place for meaningful employment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant - ORK10429 in Kirkwall
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the Harbour Authority. A friendly chat can open doors and give you insights that might just land you that Administrative Assistant role.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your organisational skills and experience with Microsoft Office can shine through. We want you to feel confident and ready to impress!
✨Tip Number 3
Show off your initiative! During the interview, share examples of how you've prioritised tasks or solved problems in previous roles. This will demonstrate that you're the organised candidate they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the time to follow the process we’ve set up.
We think you need these skills to ace Administrative Assistant - ORK10429 in Kirkwall
Some tips for your application 🫡
Read the Job Description Carefully:Before you start your application, make sure to read the job description thoroughly. We want to see that you understand the role and how your skills fit in with what we're looking for.
Tailor Your CV and Cover Letter:Don’t just send a generic CV! We love it when candidates tailor their applications to highlight relevant experience and skills. Show us how you can support our Team Manager and contribute to the Marine Services administration.
Show Off Your Organisational Skills:Since this role requires excellent organisational skills, make sure to demonstrate this in your application. Use clear headings, bullet points, and a tidy layout to make it easy for us to read your application.
Apply Through Our Website:We encourage you to apply through our website for a smooth application process. It’s straightforward and ensures your application gets to the right place without any hiccups!
How to prepare for a job interview at Orkney Islands Council
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description for the Administrative Assistant position. Familiarise yourself with the key responsibilities and required skills, especially around administrative support and Microsoft Office proficiency. This will help you tailor your answers to show how you fit the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and met deadlines, as this will demonstrate your capability to handle the demands of the job.
✨Practice Your Communication Skills
Effective communication is crucial for this position. Consider practising common interview questions with a friend or family member, focusing on clear and concise responses. This will not only boost your confidence but also help you articulate your thoughts better during the actual interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges the department faces, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
