At a Glance
- Tasks: Provide top-notch admin support and help keep Marine Services running smoothly.
- Company: Join the Harbour Authority, a key player in our community.
- Benefits: Competitive salary, flexible working options, and a supportive team environment.
- Other info: Great opportunity for career growth in a dynamic work setting.
- Why this job: Make a difference in your community while developing essential skills.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 30060 - 30662 £ per year.
Administrative Assistant at Harbour Authority Building, Scapa
35 hours per week
Permanent
£30,060 - £30,662 (£16.47 - £16.80 per hour). The above amounts include Distant Islands Allowance.
You will be reporting to the Team Manager Operational Support, Marine Services and Transportation. Your working pattern is 0900 - 1700, Monday to Friday. We are happy to talk flexible working, where possible.
The purpose of this role is to provide high standard general administrative and business support. The successful candidate will support the Team Manager in ensuring the effective and efficient operation of Marine Services administration.
The postholder must be organised, able to work on your own initiative and prioritise work to meet deadlines. Excellent organisational, administrative and communication skills are essential. Candidates will also be proficient in the use of Microsoft Office packages.
The necessary qualification, experience and skills required for this role are detailed in the ‘must have’ section of the attached job profile. These criteria are used for decisions on shortlisting and appointment of applicants.
This post requires a Level 1 Disclosure check.
Applications close at 23:59 on Sunday 21 June 2026 with shortlisting taking place week commencing 22 June 2026 and interviews are scheduled for week commencing 29 June 2026.
For a discussion about the role, contact Jessica Low at jessica.low@orkney.gov.uk or on 01856 873636.
For information on applying and our recruitment process, click here for Information for Applicants.
We would welcome your feedback on our recruitment process.
Administrative Assistant - ORK10429 employer: Orkney Islands Council
Join our dedicated team at the Harbour Authority, where we prioritise a supportive work culture and offer flexible working arrangements to help you achieve a healthy work-life balance. As an Administrative Assistant, you'll benefit from competitive pay, opportunities for professional growth, and the chance to contribute to the efficient operation of Marine Services in a picturesque location. We value your skills and provide a collaborative environment that fosters both personal and career development.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant - ORK10429
✨Tip Number 1
Make sure you research the Harbour Authority and understand their values and mission. This will help you tailor your responses during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Practice common interview questions related to administrative roles. Think about how your organisational skills and experience with Microsoft Office can benefit the team, and be ready to share specific examples.
✨Tip Number 3
Don’t underestimate the power of networking! Reach out to current or former employees on LinkedIn to get insights about the work culture and any tips they might have for the interview process.
✨Tip Number 4
Finally, apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re proactive and serious about landing the job.
We think you need these skills to ace Administrative Assistant - ORK10429
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experience match the requirements listed in the job description. We want to see how you can bring value to our team!
Show Off Your Organisational Skills:Since this role is all about providing high-standard administrative support, don’t forget to showcase your organisational abilities. Give examples of how you've successfully managed tasks or projects in the past.
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate straightforward communication, so avoid fluff and focus on what makes you a great fit for the role.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us without any hiccups. Plus, you’ll find all the info you need about the recruitment process there!
How to prepare for a job interview at Orkney Islands Council
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description for the Administrative Assistant position. Familiarise yourself with the key responsibilities and required skills, especially around administrative support and Microsoft Office proficiency. This will help you tailor your answers to show how you fit the role.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and met deadlines, as this will demonstrate your capability to handle the demands of the job.
✨Practice Your Communication Skills
As communication is key in this role, practice articulating your thoughts clearly and confidently. You might want to rehearse common interview questions with a friend or in front of a mirror. This will help you feel more comfortable during the actual interview and ensure you convey your ideas effectively.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! This shows your interest in the role and the organisation. Consider asking about the team dynamics, the challenges the department faces, or opportunities for professional development. It’s a great way to engage with the interviewer and leave a lasting impression.
